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Verified/Confirmed Director NGO “Youth Theatre Light” ________________________________ M.Ushakov “_________”_____________________2013 TERMS OF CONDITIONS Organizing II International Festival of Youth Social Theatres “Energy of Theatre” http://e-theater.ru vk.com/theaterfest facebook.com/ngolight 1. GENERAL CONDITIONS 1.1. The second international festival of youth social theatres "Energy of Theatre" (further - the Festival) is held for: • Development of social theatres and theatrical teams focusing on raising awareness of the urgent social phenomena among the youth; • Development of capacity and potential of various youth communities. 1.2. The festival is held annually within implementation of the art and social project "Energy of Theatre". 1.4. The festival provides educational, competitive, out-of-competition and entertaining programs. It also carries out seminars, round tables, workshops, conferences and other creative forms of interaction. 1.4 .Dates: November 11-15, 2013. 1.5 . Venue – Russia, Samara: • (plan 2013) Chamber Scene drama theater; • (plan 2013) educational institutions of Samara. 1.6. Working languages of the Festival – Russian, English. ORGANIZERS OF THE FESTIVAL 2.1. NGO "Youth theatre "Light". 2.2. Co-organizers: • Department of culture, sports, tourism and youth policy of Samara; • (plan) Ministry of Culture of Samara region; • (plan) Department for youth of Samara region; With support of the Samara office of the Theatrical Union of figures of the Russian Federation and KLROO "Alliance Fransez Samara". 2.3. The festival is held with the financial support of MTV Staying Alive Foundation and JSC Samara Network Company. Continuous involvement of partners is conducted. 3. GOALS OF THE FESTIVAL 3.1. Exchange of experiences between creative and initiative youth groups and theatrical groups working in the area stated above. 3.2. Improving art skills and talents of the cast of youth theatres and professional skills of directors and heads of youth theaters. 3.3. Expansion ofaccess of youth, youth communities and organizationsto upto-date information, knowledge and examples of the best practices in the area of protection of reproductive health and realization of the reproductive rights. 4. PARTICIPANTS OF THE FESTIVAL, ORDER OF APPLICATION SUBMISSIONS, PARTICIPATION CONDITIONS 4.1. Participants of the Festival can be: • Amateur theatrical groups, theatre-studios; • Youth professional theatres; • Educational theatres, youth creative groups and theatrical teams; • Individual performers; Focusing on the following urgent social issues: discrimination, racism, drug addiction, ecology, tolerance, HIV, abortions, mental disorders and other important issues in your country/ city/community. 4.2. Age restrictions of performers – from 16 to 35 years. However, 10% of the members of theatrical group can be younger or older than this age category. The number of people in the group should NOT exceed 10 people. 4.3. Besides theatrical groups, any person whocorresponds to selection criteria and has submitted an application in due time in the established form and has paid the overall cost of accommodation and food at the Festival can participate in the Festival. 4.4. Applications are open till October 15, 2013. 4.4.1. Applications from theatrical groups are to be filled out according to an enclosed form (Appendix 1). Each participant of theatrical team without exception fills out an individual part (Appendix No. 2). The application has to be accompanied by videoof the performance and all the necessary information on production of the performance such as posters, applets, summaries, reviews, photos and video records. Organizers reserve the right to use information production of participants of the Festival for publication in mass media in connection with the Festival. 4.4.2. Applications from individual participants are to be filled out according to an enclosed form (Appendix No. 2). If the organization sends an individual performer to the Festival, he/shehas to fillout the General part (Appendix No. 1). 4.5. Not only will there be competitive performances, but also performances and shows out of the competition will be organized. To participate in the outof-competition program, the interested theatrical groups need to send the appropriate application form on an equal basis with other participants (No. No. 1, 2 Appendix). Out-of-competition performances have to answer the main ideas of social theatre, and also have to promote the solution of the issues formulated in Item 3 of the Conditions document. The programof the Festival also carries out master classes and practical seminars on subjects, directly and indirectly connected with social theatre. For carrying out a master class (a seminar, workshop, conference, a round table) it is necessary to submit an application till November 1, 2012, the form in the Appendix No. 3. 4.6. Applications are accepted by e-mail at [email protected] (with the copy at [email protected]). A friendly suggestion an application form from theatrical team (including the general part + individual applications from each participant) should be sentin ONE attachment. The applications submitted after proposed deadline will be considered by the Festival committee on a separate basis. 4.7. Materials of applications aren't reviewed and don't return to applicants. Decisions on the chosen applications are not commented. 4.8. The following expenses of the participants are covered by the Organizers of the Festival Committee: • Accommodation in hotel "Azimuth" during the time of the Festival; • (breakfast and dinner); • Educational and entertainment program during the Festival program; • Providing a platform for performance and necessary service of production part according to the technical requirements specified in the application from; • In special cases - a transfer in Samara. 4.9. Participants independently pay the following expenses: -A round-trip to the venue of the Festival; -Participation fee at a rate of 3000 (three thousand) rubles from one participant (one person) from theatrical groups and performers; -Participation fee at a rate of 6000 (six thousand) rubles for participants of the Festival who don't take part in competitive and out-of-competition programs. 4.10. The participation fee is accepted by a way of transfer to personal account of Autonomous Non-Commercial Organization Youth Theatre Light. 4.11. All participants of the Festival who have submitted applications in due time, with observance of all requirements are invited by the Organizing Committee for participation in the Festival and will be informed by email/ calls till October 15, 2013. CONDITIONS OF CARRYING OUT FESTIVAL. 5.1. The festival is held within 5 days and includes competitive, out-ofcompetition, educational and entertaining programs. 5.2. Each organization, creative group or the theatrical team participating in the Festival, is provided with the curator (from among organizers of the Festival) who is responsible for communication with Organizing committee and theatrical team and resolves all current and administrative issues. 5.3. The competitive program provides daily display of theatrical performances by participants of the Festival. The sequence of displays is defined by lot way. For an assessment of displays the Organizing committee creates special independent jury (the Section "Festival Jury"). 5.4. The theatrical performances allowed to the competitive program, have to answer the following conditions: - Theatrical performance should focus on raising awareness of urgent social issues among the youth; -The purpose of a theatrical performance is finding solution to socially significant problems of the youth; -Age of the participants involved in a theatrical performance –should be from 16 to 35 years; -The main target audience of a theatrical performance is young people aged from 14 till 35 years; -The theatrical performance has to be in Russian or English languages; -The theatrical performance can be done in any genre with use of various technical and theatrical forms within the concept of the social theater; -Duration of interactive performance –has to be no more than 60 minutes; duration of drama performance – no more than 90 min. 5.5. Necessary details will be suggested by Organizing committee till October 15, 2013 by sending a technical rider to organizers. 5.6. The educational program will be offered for all participants of the Festival by experts in the sphere of theater, art, prevention of the negative social phenomena among youth. The educational program of the Festival is realized by means of carrying out master classes, seminars, trainings and so forth. Programs are formed by the Organizing committee taking into account the wishes and suggestions of the participants. The workshops and trainings of participants declared in appropriate section of the demand (Appendix 1, 2, 3) will be also included in an educational program. Experts and professionals, wishing to take part in leading master classes, workshops or trainings and seminars as a part of an educational program of the Festival have to submit an application (Appendix 3) where the subject, the program and details of carrying out declared training action is in detail described. The scope of training actions has to answer the purpose and the goals of the Festival formulated in P 1, 3. Pay attention that work of leading educational workshops and trainings is voluntary andisn't paid. 5.7. The out-of-competition program will be shown along with competitive performances. 5.7. Entertainment program includes a variety of activities which will be approved by Organizing Committee 10 days prior to the Festival, taking into account wishes and suggestions of participants. 5.8. All teams – participants of the Festival are obliged to perform twice during the Festival. 5.9. Participants of the Festival can participate in all events of the Festival declared in the individual program of each team which is developed by the head of team and Organizing committee. 6 .FESTIVAL JURY. 6.1. For the purpose of definition of winners of the Festival on the main and incentive nominations the independent Jury is formed. 6.2. The structure of Jury includes professionals oftheatre and art, experts into the fields of education, health care, representatives of the youth organizations. 6.3. Main nominations of the Festival: -the best performance; -the best work of the director; -the best female part; -the best male part; 6.4 . Incentive nominations of the Festival: -the best scenography; -the best choreographic decision; -the best second part; -prize of spectator sympathies. 6.5 . Main criteria of an assessment of theatrical performances: -relevance of the subject of the performance to its target group; -compliance of the message of a theatrical performance to its plot and action of actors on a scene; -availability of the message of the declared target audience and compliance to the principles of the effective information message (problem updating, the problem characteristic, a proposed solution); -performance scenography; -director's approach to the solution of organizing performance; -actor's worktaking into account "peer-to-peer" approach; 6.6. The jury has the right: -not to give an award on any nomination; -to redistribute awards; -to define the new nominations which haven't been provided by the present Terms of Conditions; - to define special prizes and awards in coordination with Organizing committee. 6.6.1. The statements declared to participation out of the competition, will be estimated by jury in a separate order with award of the special nominations and memorable prizes. 6.7. Decisions of Jury are made by ballot and made out by the protocol signed by all judges. Decisions of Jury are final and aren't subject to revision. 6.8. The organization and conducting meetings of Jury are carried out by the Chairman elected by the decision of judges by open voting. The chairman has an additional vote at disputable vote. 6.9. Development of Conditions of work of Jury and technical ensuring its work are carried out by Festival Organizing committee. 6.10. Spectator vote will organize, carries out and records Festival Organizing committee according to separate Regulations. 6.11. Decisions of Jury and results of spectators vote appear at the Festival Closing ceremony with delivery of memorable signs, prizes and gifts. 7. FESTIVAL ORGANIZING COMMITTEE. 7.1. The organizing committee will organize preparation and carrying out the Festival, form the Festival program, and make the selection of the participants of the Festival. 7.2. The Organizing committeeincludes: - The chairman/director of the Festival – Ushakov Mikhail, the director of the art and social project "Energy of Theatre" in Russia; - The deputies chairman – Kuznetsov Igor, are art the head of Autonomous Non-Commercial Organization Youth Theatre Light; - The work coordinator with partners of the Festival – Mikhail Tumasov; - The coordinator of the Festival – Mordvinova Ekaterina. 7.3. In case of need the structure of Organizing committee can be expanded. 7.3. Contacts: -The director of the Festival – Ushakov Mikhail, the mob. tel. +7 (927) 700-7741, [email protected] - The coordinator of the Festival – Mordvinova Ekaterina, the mob. tel. +7 (927) 723-47-55, [email protected] APPENDIX NO. 1 The II International Festival of the youth Social theaters APPLICATION FOR PARTICIPATION. General part. Full name of the sending organization First name, Middle name, Last name, position Address and Contact information of the organization The contact person in the sending organization, a position, phone Activity start date (year and month): Short review of the activities of the organization. • Mission and organization purposes: • History, target audience and geography of work of the organization (no more than 200 words): Briefly describe a theatrical performance which participants will represent at the Festival Specify if the application is submitted within competition, or is out-ofcompetition Specify the interesting directions, subjects for master classes within the Competitive / out of the competition Festival What training actions (etc.) could carry out master classes, trainings within the Festival NOTE: The application isn't accepted without video of performance and photographic materials. We suggest sending information about production of the performance in electronic form: posters, summaries, reviews. APPENDIX NO. 2 The II international Festival of the youth Social theaters APPLICATION FOR PARTICIPATION. Individual Part First Name, Middle name, Last Name Date of Birth Address Contact phone E-mail Place of study/work Passport information Experience/ achievements What training activities (master classes, trainings, etc.) you could carry out within the Festival Additional information on the participant– hobbies, life motto, favourite quote etc. (no more than 50 words) *should be filled out by every participant