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STIDistrict – Address
Maintenance
About Address Maintenance
STI Address Maintenance provides a method for districts to maintain a standardized address listing, and for schools
to assign addresses from the standard list to students and contacts. Addresses are created and edited using the STIDistrict
Workstation program and stored in the district SQL database. The STIDistrict Import Engine packages the addresses for
delivery to schools, and then STIDistrict Net delivers the addresses to the schools as scheduled by the user. This
document will assist the district in creating, maintaining, and using the address file.
Creating the District Address List
A district may begin the process by manually typing in all possible addresses for the community. However, rather than
keying all of the address data into the database, many districts will want to locate an existing data file containing address
records for their community and import them into the district’s SQL database. A few common sources for these files
come from the local utility companies, local government, the U.S. Post Office, and the local 911 agency. After importing
the addresses the district will use the STIDistrict Workstation to add to the list as needed. Contact the STI Sales
Department at 1-800-844-0884 for assistance with importing data into the SQL database.
Quick Reference Guides
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STIDistrict – Address Maintenance  1
Maintaining the District Address List
Use the STIDistrict Workstation to add, change or delete address records.

Open the STIDistrict Workstation program.

Select Utilities | Address Maintenance.

Select Add/Change/Delete Addresses, then click Run.

To add a new address record, click Add, then complete the Edit Address form. Click OK when done.
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
To edit an existing address record, first enter search criteria into any of the fields (such as Street), then click
the Load Addresses button.

Next, click once on the address to be edited, then click the Change button. If the address you are seeking
is not listed, clicking the Show All Addresses checkbox will list all addresses.
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
Edit the value(s) to be changed, then click OK to save.

To delete an existing address record, highlight the address to be deleted, then click Delete. Click Yes after
verifying that the address record to be deleted is the record intended for deletion.
Quick Reference Guides
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Distributing the Address File to Schools
The address data is primarily used at the school level applications, and therefore it must be delivered to the schools.
Address records are created/maintained in the STIDistrict Workstation, and the Import Engine packages these
records for delivery to the schools. STIDistrict Net is then configured to import these records into the local school
database as a scheduled event.
STIDistrict Import Engine Setup

Select Start | Programs | STI Applications | District Import Engine V7. Then click District
Import Engine V7 (Setup).

Click the School Write Back tab.

Choose the times of day at which the Import Engine will create export packages containing new and/or
edited address records for delivery to the schools. Click OK to save changes.
Quick Reference Guides
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STIDistrict Net Setup

Open the STIDistrict Net Client at the local school.

Verify that each school listed has the correct School Code assigned. This should be the EXACT same value that
appears in the STIOffice System File Code field. If the code is incorrect, change it and click Apply.

Add a scheduled event to Import School Data. Be sure to select a time that does not conflict with any scheduled
events on the school server, such as uploads, backups or network maintenance activities. Click Apply to save
changes.
Quick Reference Guides
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STIDistrict Workstation Setup

Open the STIDistrict Workstation, logging in as an Administrator.

Select File | District Setup Menu | District Setup.

Select the School Write Back tab.

Check the Allow data to be sent… box.

Check the Address File (ADR) box.

Click OK to save changes.
Quick Reference Guides
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Creating the Export File
Follow these steps to create an export file containing addresses to be delivered to the schools. This will need to be done
any time new address records have been added, or any time existing address records have been modified.

Open the STIDistrict Workstation, logging in as Administrator.

Select Utilities | Address Maintenance | Export Utility.

Click on the Select Schools tab. Choose the schools which are to receive new address records.

Click on the Process Export tab.

For the initial delivery of address records to the schools, select the Add Address records to the school database
and Purge the address table… options. Click Begin to process the records for delivery.

For subsequent deliveries of address records to the schools, select the desired Address delivery option.
Quick Reference Guides
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Using the Address File in STIOffice
STIOffice users may use the address database to select addresses for students and guardians only if the Adr.tps file exists
in the STIOffice data folder.

The user will notice a yellow folder icon to the right of the Zip Code field when editing a student record, and to
the right of the City field when editing a guardian record.
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
Click the folder icon to view a list of addresses. Select the desired address, and then enter the student’s or
guardian’s street number in the Number field below the address browse box.

Enter any other data to be appended to the street name into the blank field directly to the right of the Number
field. For example, if you wish to add ½ to the address shown in the screen shot below, the address would be
formatted as 103 1/2 Elm Street. Note that this option will only be available if selected in the STIDistrict
Workstation / Enrollment settings.

If applicable, enter an apartment number into the Apt field. The address will be formatted by adding the
apartment number to Line 2 of the student’s address record.

Click the Select button to complete the address selection.
STIOffice System File Options
As stated above, users will be allowed to select addresses only if the Adr.tps file exists in the STIOffice data folder.
When this is the case, the administrator may configure this option to force the use of address selection, thereby
prohibiting users from “free-form” address entry. Perform the following steps to do this:

Open STIOffice, logging in as Administrator.

Select Utilities | System Utilities | System File Information.

Click the More tab.

Select the Use Address Database Only for Addresses option. Users will no longer be allowed to manually enter
addresses; this information MUST be chosen from the list.

Select the Using Assignment Process option only if the school district has purchased and is using the STI
Assignment Process software.

Select the Allow Edit of Line 2 option to prohibit users from manually typing a value into Address Line 1 only –
this will force users to choose addresses from the list for Address Line 1, but Address Line 2 will permit manual
entry.
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
Click OK to save changes.
Note: Options selected here will also apply to how users are allowed to enter address
data using the Enrollment program at the school.
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Using the Address File in STIDistrict Enrollment
If the Adr.tps file exists in the STIOffice data folder, the user will also see the yellow folder icon to the right of the Zip
Code field on the student demographic record in the Enrollment program. The process of selecting the address here is
exactly the same as that for STIOffice, as described above.
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