Download Class preparation checklist

Class Preparation Checklist
Class Date & Time:
Class Location:
Co-Leader:
Co-Leader:
* Additional information is in the Program Implementation Checklist located in the Class Leader Tips Manual.
8 Weeks Prior to Class:
 Determine class co-leaders.
 Determine collaborating agencies and/or organizations.
 Determine the dates, times, and location for classes.
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Determine costs (if any)
Determine need/availability of respite care, transportation
Determine how The Caregiver Helpbook will be funded (participants pay / sponsoring
agency pay)
See Program Implementation Checklist for additional considerations on dates, times,
location, and registration.
 Determine equipment and other needs and determine how those will be obtained (donated by
collaborating organization, class leader’s organization, etc)
 Order copies of The Caregiver Helpbook at least 4 weeks before the start of the class
(http://www.ctahr.hawaii.edu/maui/downloads/caregivers/Helpbook%20order%20form.pdf)
 Develop a marketing plan
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Where to advertise – church bulletins, health fairs, libraries, health care and social service
agencies, adult day care, retirement communities, government agencies, non-profit
agencies/organizations, local businesses.
Methods of advertising – word of mouth, brochures, public service announcements,
mailing lists, “Mini” PTC sessions.
Marketing materials – posters, brochures, flyers, press releases
7 Weeks Prior to Class:
 Prepare postcard or brochure mailing to clients already being served.
 Prepare advertising brochure (class brochure template found at
http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx, click on “Class Brochure” Under
“Marketing and Registration Resources”). Insert date, time, and location of classes. Include
RSVP date of 1 week prior to class start date.
Powerful Tools for Caregivers – Class Leader Tips (2007)
© Legacy Caregiver Services
183
 Contact Heather Greenwood with all class information; information will be included on the
UH Intergenerational Website – http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx.
Heather’s contact information is [email protected] or 808-244-3242 ext 226.
 If class will take place on Maui, contact Heather Greenwood to reserve the Class Leader
Master Kit (2 Easels, Non-Brainstorming Charts, Markers, etc). Contact information:
[email protected] or 808-244-3242 ext 226.
 Determine registration contact information.
6 Weeks Prior to Class:
 Begin publicizing classes (run notices in local newspapers, church bulletins,
community/agency newsletters – see “Advertising Tips” Under “Marketing and Registration
Resources at http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx).
 Mail postcards/brochures to people who might be interested.
 Post flyers in local community businesses, recreation centers, or social service/community
agencies (see “Advertising Tips”).
 Provide brochures to collaborating agency to distribute.
4 Weeks Prior to Class:
 Continue to advertise and solicit class participants.
 Divide responsibilities between co-leaders for preparation.
3 Weeks Prior to Class:
 Continue to advertise and solicit class participants.
 Confirm availability of equipment (if needed).
 Collect resources for the resource table.
2 Weeks Prior to Class:
 Continue to take reservations for classes (12-15 participants maximum recommended).
 Review number of participants registered. If less than 6, consider postponing.
Powerful Tools for Caregivers – Class Leader Tips (2007)
© Legacy Caregiver Services
184
 Class Leaders prepare material for first class (see the Checklist in the Class Leader Tips
manual and at the beginning of each class Script).
1 Week Prior to Class:
 Class Leaders contact all participants by phone.
 If less than 6 people have registered, Class Leaders must decide whether to reschedule
classes, postpone by one week in order to solicit participants, or conduct a small class.
Once the Class Begins:
 Finalize class participant roster.
 Record class participant’s weekly attendance on roster.
Prior to Final Class:
 Prepare Caregiver Completion Certificates for those who attended at least four classes.
Three Certificate Templates are available at
http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx under “Evaluation and Certificate
Completion Resources”
 Make copies of the course evaluation which is available at
http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx under “Evaluation and Certificate
Completion Resources”
 Keep rosters on file for 2-5 years for mailing lists and record keeping.
After Final Class:
 Download, print, and complete the Evaluation Cover Sheet which is available at
http://www.ctahr.hawaii.edu/maui/IGcaregivers.aspx under “Evaluation and Certificate
Completion Resources”
 Attach Evaluation Cover Sheet to evaluations
 Send course evaluations to Heather Greenwood, 310 Ka`ahumanu Ave, Bldg 214, Kahului,
HI 96732. Evaluation data will be entered and a report will be sent to the co-leaders.
Powerful Tools for Caregivers – Class Leader Tips (2007)
© Legacy Caregiver Services
185