Download Associate Librarian for Ensembles and Performing

POSITION DESCRIPTION
POSITION TITLE: Associate Librarian for Ensembles and Performing Rights
REPORTS TO: Director of College Relations for Music Organizations
PRIMARY FUNCTIONS: The Associate Librarian for Ensembles and Performing Rights
manages, maintains, and services the St. Olaf College Performance Libraries and ensemble
collections, and administer mechanical and musical performance rights for St. Olaf Records
and St. Olaf College. This position works closely with ensemble conductors, supervises
ensemble student librarians, prepares concert programs as directed for on-campus
performances and ensembles, and works with the Finance department and
Broadcast/Media Services to secure and ensure compliance regarding necessary licenses
and mechanical rights for music and texts to be performed, printed, streamed, recorded
and distributed.
AREAS OF RESPONSIBILITY:
1. Prepare, distribute, track and collect all ensemble music, conductor scores and
performance parts in a timely manner. Manage any fines for late or unreturned
music.
2. Provide music for individual faculty members, music classes and lab choirs for
private study.
3. Provide music to conductors and ensembles for program preparation as needed.
4. Maintain and update publisher information for commercial St. Olaf recordings.
5. Acquire new sheet music required for performance (purchase, rental, download, or
loan).
6. In collaboration with necessary constituents, manage, maintain and lead
development of an accurate and robust database of the St. Olaf College performance
library.
7. Ensure music is legible and in good repair, to include fixing bad page turns, taping,
and replacing parts.
8. Provide research for future programming, as requested.
9. Provide originals for musical excerpts to be used in audition packets.
10. Train and supervise performance library student workers to assist with
responsibilities.
11. Secure recording and musical performance rights for the college, including
permission for reprinting of texts in programs, in conjunction with broadcast media
services.
12. Provide information including clearance language for program inclusion (where
necessary) for concert programs in conjunction with Coordinator of Music
Organizations as requested.
13. Manage music acquisition budgets with conductors and Music Department Chair.
14. Fulfill music loan requests for special patrons outside of St. Olaf.
15. Oversee St. Olaf Rental Library (St. Olaf composer orchestrations written for St. Olaf
performances, often Christmas Festival).
16. Other duties as apparent or assigned.
SUPERVISORY RESPONSIBILITIES: Supervise performance library student workers
annually, and manage appropriate student worker budget.
CONTACTS: Faculty, ensemble conductors and student ensemble librarians, staff, students,
alumni, outside constituencies.
WORK SCHEDULE:
FTE: 1.0, Year-round position
Shift: 8 am-5 pm Monday-Friday, plus some evenings and weekends as required.
EDUCATION:
 Essential: College degree in Music or library science or equivalent experience
 Desirable: Experience with both instrumental and choral music; ability to read
music.
EXPERIENCE:
 Essential: 3-5+ years in an academic or professional ensemble music setting with
year-round or multiple performances occurring during a year or performance
season; strong music background, and data-base experience.
 Desirable: Experience as an ensemble librarian, with both choral and instrumental
music, at an academic, professional or semi-professional ensemble musical
institution; prior work with copyrights. Prior work with music library databases
preferred (such as OPAs).
KNOWLEDGE, SKILLS AND ABILITIES:
 Excellent interpersonal, organizational, written and verbal communication skills.
Professional behavior and strong modeling for student workers.
 Demonstrated ability to be flexible, innovative, proactive, positive and composed
under pressure.
 Advanced skill level with Macintosh Platform – Microsoft Office Suite and databases.
Working knowledge with Adobe Acrobat Pro and Preview or similar programs.
 Ability to multi-task and prioritize with little supervision is essential.
 Strong attention to detail.
 Ability to work closely and well with conductors and students, ensuring clear
communication and expectations for music needs.
PHYSICAL DEMANDS: Ability to lift and move up to 40 lbs.
WORKING ENVIRONMENT: High traffic flow with limited and shared space.
Approval: Jean Parish, Director of College Relations for Music Organizations
Date: May 2016