Download Organisation: Contact Name: Address: Post code: Contact Number

Organisation:
Contact Name:
Address:
Post code:
Contact Number:
Email Address:
Date Required:
Time:
From
To
Number of Attendees:
Nature of Function:
Room Layout:
U-Shape
Class Room
Equipment Required:
*A Charge will be made
Boardroom
Theatre
Catering Requirements:

Menu available on request
Flip Chart
Bronze buffet:
*Laptop
Silver buffet:
Projector

Gold buffet:
Smart Board

Vegetarian buffet available:
Wi-fi

Special Delegate Buffet:
Tea and Coffee (Unlimited):
Fruit Platter
Bottled Water
Oaklands College
Smallford Campus
Hatfield Road
St Albans
AL4 0JA
For enquiries Please Call: 01727 73 7332
Or Email: [email protected]
Quantity
I have read and agree to abide by Oaklands College Terms and Conditions below and enclose a
copy of my Public Liability Insurance, which covers this event.
Signed:
Date:
Office Use Only
Room Hire
Catering
Equipment Hire
Discount:
Deposit:
TOTAL:
NOTES:
1.
2.
3.
The College has very limited car parking available, especially during term time. A Pay and Display Cark Park is in operation however five
free parking permits can be allocated to be distributed at the organiser’s discretion. Pay and Display Parking is £1.50
Map of the Campus is available on request
Bookings which need specific room layouts should have detailed requirements e.g. room plan
Terms and Conditions
Please read these condition carefully before returning booking form
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The College reserves the right to refuse any application for the hire of accommodation.
A deposit of 25% of the total amount payable is required at the time of booking.
All charges are payable on demand.
In the event of the premises not being used by the hirer on the day(s) specified, payment will still be due in full unless 24
hours prior written notice has been received.
All functions must end at the agreed time. Overruns will be charged at double the standard rate.
The hirer cannot sub-let the accommodation.
No liability will be accepted for any damage, injury or loss (however caused) in connection with the hire of the
accommodation. Hirers are responsible for providing third party liability insurance for their event.
All breakages must be reported to the Senior Administrative Officer and paid for.
No alcohol shall be consumed or sold on the premises without specific written consent of the College. In the event that
consent is granted it is the responsibility of the hirer to obtain the appropriate licence.
It shall be the responsibility of the hirer to ensure that catering not supplied by the College is provided in accordance with
the Food Hygiene Act (General Regulations 1970). Further information is available from the local Environmental Health
Office.
Under no circumstances shall music be played at a level, which shall create a nuisance in the neighbourhood.
The hirer shall in no way interfere with gas, electricity or water or other services provided in the building.
The hirer is responsible for ensuring that the maximum number of persons admitted to the function is in accordance with
the premise capacity.
Smoking is not permitted in any Campus building.
Emergency exits must be kept clear and accessible at all times.
No nails or screws must be fixed to the floor or any other part of the building or any decorations put up without previous
written consent from the College.
~The college reserves the right to terminate the hire agreement where complaints are received about the conduct of the
event or any of the above conditions are infringed.
Oaklands College
Smallford Campus
Hatfield Road
St Albans
AL4 0JA
For enquiries Please Call: 01727 73 7332
Or Email: [email protected]