Download Program Officer IntraHealth International, Inc. PRIMARY

Program Officer
IntraHealth International, Inc.
PRIMARY RESPONSIBILITIES
The Program Officer is responsible for providing program operations and management
support for specified IntraHealth (HIV/AIDS, MNCH/FP, HRH/SS) country programs. S/he
helps manage project operations, administration, finances, and logistics and liaises directly
with IntraHealth foundation system staff. The Program Officer assists with the design and
development of project management systems. The Program Officer works directly with
agency partner contacts and consultants to develop and monitor project scopes of work,
budgets, and timelines. The Program Officer reports to the Senior Program Manager or
Program Manager and learns about all aspects of the country projects in order to provide
program officer support, including annual workplan and budget development and monitoring.
S/he is expected work independently with limited supervision.
ESSENTIAL FUNCTIONS
Program Management
 Assist senior program manager and in-country staff in developing and monitoring annual
work plans and budgets as well as associated deliverables and results/outputs.
 Prepare, coordinate reviews, edit, and disseminate project-related reports and documents,
including subcontract scopes of work, country strategies, progress updates, curricula, and
other documents and reports.
 Prepare project contract documents (subcontracts, subagreements, purchase orders, and
Memoranda of Understanding) as requested; create systems for and help manage
subcontracts and subgrants.
 Represent IntraHealth in project specific partner and stakeholder meetings as necessary.
 Oversee all domestic and international project-related travel processes. Seek any
necessary USG and Partner approvals for travel.
 Create and maintain the projects’ SharePoint site(s) and assist with project-related
information management
 Respond to field office requests for assistance in various operational, technical and
program areas.
 Develop management tools that can be adapted for other programs as needed, e.g., travel
and budget tracking tools, partner communication templates, consultant approval
templates.
 Work closely with the country project finance team and the IntraHealth Finance Department in
the home office to develop, monitor, track and analyze annual, quarterly and monthly
expenditures compared to project budget. Ensure that project budget projections are accurate
and expenditures are properly tracked, including accruals.
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Review expense reports, cash requests, and Deltek reports and collaborate with Chapel
Hill based Finance and Contracts staff and in-country finance staff to correct any errors
identified, informing finance staff of necessary changes to be made.
Ensure various program funding mechanism rules and regulations are followed according
to donor and lead partner expectations.
Manage procurement process, serving as headquarters point person for field.
Liaise with Human Resources and Operations unit staff on project-related personnel
issues.
Facilitate consultant approvals and paperwork, including identifying, interviewing and
hiring consultants, managing consultant expense reports and invoices, and ensuring
accuracy and adherence to contract
Participate in new business development bids including writing job descriptions,
participating in strategic phone calls, providing guidance on proposal budgets and
providing administrative support as necessary.
Travel to the country programs up to 30% time to provide both management and
operations assistance and support as requested.
Train and mentor other program staff as necessary.
Represent programmatic areas and participate in headquarters task forces as necessary.
Participate in internal systems improvement initiative working groups, as needed (e.g.,
SharePoint training for Program staff, IntraHealth portfolio reviews).
Undertake other related tasks as requested by supervisor.
EDUCATION/EXPERIENCE REQUIREMENTS
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A Master’s degree in public health or related field with a minimum of 3 years of program
support experience; or an equivalent combination of education and experience.
Experience in finance, administration, and management, developing and tracking
budgets, logistics and operations.
Experience with USAID- or CDC-funded projects highly desirable.
General knowledge of HIV/AIDS and Human Resources for Health/Systems
Strengthening technical terms and programs.
Working knowledge of international health and development, and HIV/AIDS and Human
Resources for Health/Systems Strengthening programs is preferred.
Comfortable working in teams as well as acting independently in the implementation of
specific tasks, multitasking and prioritizing, working under pressure and meeting
deadlines
Ability to work and communicate with a diverse group of people of various nationalities
and cultural backgrounds
Strong oral and written communication skills, including editing skills. Proficient in
Microsoft Office software including Word, Excel, and PowerPoint
Overseas field experience preferred. Experience in east Africa is a plus.
Fluency in a foreign language is desirable.
This is a position is with IntraHealth International in Chapel Hill, NC. For immediate
consideration, please apply by visiting
https://www6.ultirecruit.com/INT1028/JobBoard/ListJobs.aspx?__vt=ExtCan .
IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer.