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JOB DESCRIPTION:
A. JOB INFORMATION SUMMARY
JOB TITLE
GEOGRAPHICAL LOCATION OF POST
COMPONENT NAME
COMPONENT NUMBER
POST CLASS
POST NUMBER
CORE TITLE
NAME OF JOB HOLDER
PERSAL NUMBER
SALARY LEVEL
DESIGNATION OF SUPERVISORY POST
WORKING ENVIRONMENT
DATE OF JOB EVALUATION
Chief Occupational Therapist
Manguzi Hospital
Therapy Department
Occupational Therapist
Adri Magdaleen Cronje
8
Assistant Manager Physiotherapy
Hospital and Community
April 2011
B. ORGANOGRAM
HOSPITAL CEO
MEDICAL MANAGER
ASSISTANT MANAGER PHYSIOTHERAPY
CHIEF OCCUPATIONAL THERAPIST (incumbent)
JUNIOR OCCUPATIONAL THERAPISTS
JUNIOR SPEECH AND LANGUAGE THERAPIST
COMMUNITY SERVICE OCC THERAPISTS
COMMUNITY SERVICE SALT
JUNIOR AUDIOLOGIST
COMMUNITY SERVICE AUDIOLOG
OCCUPATIONAL THERAPY TECHNICIAN
OCC THER ASSISTANT
PHYSIO ASSISTANT COMMUNITY REHAB FACILITATOR
GENERAL THERAPY ASSISTANT
C. JOB PURPOSE
To provide and direct occupational therapy services according to patient needs within the
available resources to ensure optimal health care
D. KEY RESULT AREAS
1. To execute all occupational therapy management duties, functions and
responsibilities to the best of ability and within all applicable legislation
2. Service Delivery:
-
To manage and provide a high quality diagnostic and therapeutic
occupational therapy service according to patient needs
-
Give expert clinical advice and factual information of a professional nature on
institutional occupational therapy
-
Provide a consultative occupational therapy service to health professionals
and patients
-
Plan own work and administer work procedures to meet the objectives for
the department ensuring efficient service delivery
-
Monitor and evaluate the occupational therapy services to comply with the
valid standards and indicators
-
Implement Quality Assurance programs for overall effective service delivery
3. Clinical Responsibilities:
-
Develop protocols to ensure that the Occupational Therapy service complies
with the OHS Act
-
Implement Occupational Therapy inspection services
-
Make recommendations with regards to policies/strategies for the effective
functioning of the Occupational Therapy unit
-
Act as a consultant in the patient rehabilitation programs
4. Policy Formation
-
To determine a policy relating to the development, provision and
maintenance of a comprehensive health care service
-
To determine a policy relating to development and provisioning of goal
directed education and training for occupational therapists
-
To formulate a policy relating to safety standards within the occupational
therapy unit
-
To solve complex professional and management problems and policy issues
by exercising sound judgment on the best possible outcome
5. Financial Responsibility:
-
Manage the allocated budget and implement the financial management
system for the Occupational Therapy Unit
-
Budget for personnel in accordance with the MTEF having cost effectiveness
and efficiency in mind
-
Ensure a cost effective occupational therapy service
6. Management of:6.1 Human Resources
-
maintain optimum utilization of human resources in the Occupational
Therapy Department
-
Encourage a multidisciplinary approach by fostering close working
relationships with other departments
-
Promote a work environment conducive to development and learning for
occupational therapists, student occupational therapists and other
occupational therapy staff
-
Delegate, authorize and supervise work of personnel in the area of
responsibility whilst providing support and guidance
-
Promote sound labour relations in compliance with relevant legislation
-
Conduct performance management to assess staff’s performance and
institute appraisals where appropriate
6.2 Other Resources
-
Ensure proper use and control of equipment
-
Evaluate the functioning of the equipment
-
Provide expert guidance and advice on the selection and purchase of
Occupational Therapy equipment whilst ensuring quality and cost
effectiveness
7. Education and Training:
-
Provide clinical training for Occupational therapy students, staff and
allied disciplines
8. Communication:
-
Establish and maintain internal control and report systems for timeous
communication of decisions and policies
-
Engage in effective communication and interactions between
departments, personnel and other service providers in order to render
quality service
9. Transformation:
To respond to the priorities of transformation within the occupational therapy
department by:
-
Supporting the medical superintendant with the transformation
initiatives
-
By ensuring equitable services that are responsive to the needs of all the
people
Signature of post holder
Signature of supervisor
No
1
2
3
4
5
TOTAL
KEY RESULT AREAS (4-5 activities under each KRA)
Provision of Hospital Services
a. Ensure clinical coverage of inpatient departments
b. Ensure clinical coverage of OPD
c. Ensure clinical coverage of specialized clinics
d. Ensure occupational therapy assistance to mental health
e. Ensure adherence to clinical guidelines and protocols
Provision of PHC rehab services
a. Ensure clinical coverage at PHC facilities
b. Develop guidelines for home visits
c. Monitoring and evaluation of PHC activities
Strengthen HRM
a. Maintain discipline
b. Implement ePMDS
c. Orientation and induction of staff
d. Junior staff supervision
Implement QIP
a. Assist in maintaining and improving the storage and
monitoring of stock so that budget estimates are accurate
b. Developing and improving the databases of CwD and HBC
to improve follow up rates and minimize adverse events
c. Supervise the quarterly audit of special programs (HRB,
psyche, ANC, KMC, CP) and assess whether the programs
are performing according to the Annual Plan and
implement changes where needed for QI
d. Develop a system for the OTA to work in whilst
implementing a craft program so that equipment is better
managed and time and quality of care is improved
Assist with administration
a. Assist with the formation of the annual budget and
operational plan
b. Assist in the compilation of the quarterly reports (general
and OT forum)
c. Contribute to the monthly report
d. Assist in producing monthly rosters
e. Assist in checking the accuracy and quality of stats and
monitor trends for QIP, financial and HR reasons
f. Performance of HOD duties and acceptance of
departmental responsibility in case of absence of HOD
PERCENTAGE %
100%
E. COMPETENCY PROFILE
COMPETENCIES
KNOWLEDGE
SKILLS
MINIMUM EDUCATION AND TRAINING
MINIMUM RELEVANT EXPERIENCE
VALUES/ATTRIBUTES
COMMUNICATION
ESSENTIAL REQUIREMENTS
Sound knowledge of OT theory, principles and
the latest evidence based interventions
Excellent skills in all facets of occupational
therapy, especially regarding neuro and early
development, hands and mental health
BSc (Occupational Therapy)
5 years, of which at least 3 should be in
management
Sound ethical and moral standing, patience,
empathy, initiative, creativity
Excellent verbal and written English. Verbal
competency in isiZulu would be an advantage
F. WORKING CONDITIONS
PHYSICAL DEMANDS/ HAZARDOUS
CONDITIONS
The incumbent will work within an
environment where infectious diseases and
risk of exposure are a real possibility. The
incumbent will have access to PPC and PEP,
and has been adequately trained in the
implementation of the above
HOURS OF WORK
40 hours per week
G. PROMOTION/ PROGRESSION
NEXT HIGHER POST
Director Occupational Therapy
H. AMENDMENTS TO THE JOB DESCRIPTION
The Head of Department or his/her nominee reserves the right to make changes and alterations
to this job description, as he/she may deem reasonable, after due consultation with the post
holder.
I. PERFORMANCE/ WORKPLAN AGREEMENT
The performance/ workplan agreement of the incumbent, which contains specific target dates,
should be read as an extension of this job description and may also contain any standard
operating procedures that the incumbent should adhere to during the execution of his/her key
performance areas.
Signature of post holder
Signature of supervisor
J. AGREEMENT
Name:……………………………………………….. ………………………………………………….. ………………………………
Job Holder
Signature
Date
Name:………………………………………………. …………………………………………………… ………………………………..
Supervisor
Signature
Date
Signature of post holder
Signature of supervisor