Download AVETMISS Compliant Student Management Software

AVETMISS Compliant Student Management Software
Providers
This document has been compiled for new organisations wishing to purchase an AVETMISS compliant software
application. The products listed are some of the more generally used databases. The product specifications have
been supplied by the vendors.
Please note: this list is a guide only, to assist you in understanding what is currently available. The department
strongly advises that you research these products before purchasing and ensure the system you choose suits your
business requirements.
If you have any feedback you would like to give to the department in relation to the usability, support and services
you receive from these suppliers, you can forward an email to the Data Management Team.
1.
EMINERVA
eMinerva Vocational is a complete student and trainee information
management system, developed specifically for Registered Training
Organisations (RTOs) and private vocational training organisations.
Being government funded, RTOs must satisfy legislative and reporting
requirements, which adds another dimension to managing student and trainee
information. eMinerva Vocational makes life easier for your organisation,
providing not only a cost efficient solution, but one that seamlessly meets all
your government and legislative requirements without the extra data entry.
Our new eMinerva TrainerSync™ integrated module adds extra value and
flexibility by letting your staff take eMinerva wherever they go, whether it's the
classroom, the workshop, or at home.
eMinerva contact
Level 1, 261 George Street
Sydney NSW 2000
Phone +61 2 8249 0000
Fax +61 2 8249 0099
Email: [email protected]
www.mxl.com/publicsite
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2.
TED
This software package is designed to satisfy the needs of the smaller
Registered Training Organisation (RTO) who are required to report to State
Training Authorities such as PETE or OPCETE (formerly OTFE) (Victoria),
DTIR (Queensland) and others.
It is a No Frills database with limited features and capabilities. However, it
is 100% AVETMISS compliant. This means that it will validate data as it is
being entered and will export using the current business rules of AVETMISS.
To further assist you, Ted comes equipped with ALL AVETMISS codes and
our unique Course and Module Wizard. This allows you to choose a course
from one of 7688 courses available and list all the modules (known) within the
course and build the course records complete with all the AVETMISS
classifications for course and modules. This takes around 20 seconds to
create the records of a course containing 20 modules.
As well as the courses and modules, all the nationally endorsed Training
Packages are included and accessed via the Training Package Wizard.
Ted also integrates with ICARE so that when you are ready to upgrade to a
more powerful system, all the work you have done will not be wasted.
Ted will run in all versions of © Windows and works with the minimum system
requirements of a 486DX33 with 8MB of RAM. This means you do not need to
upgrade your computer system
Features:
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Training Packages Wizard.
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Course and Module Wizard.
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Fully AVETMISS Compliant.
•
Export data to any State.
Note: NSW requires data from their PSD however, TED will export
in accordance with the National specification for NSW.
•
AVETMISS Codes built in.
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Import all data from TED when upgrading to ICARE.
•
Bulk student/trainee enrolments.
•
Runs in © Windows (all Versions including © Windows 2000).
•
Very user friendly.
•
On-Line Help whenever you need it.
•
AVETMISS Export by Course, Module and Trainee.
•
Summary of NAT files exported.
•
How To available at all times.
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At $550.00 (inc GST) for a single user, it is the lowest priced system on the
market yet it out performs others in its category.
Additional users $110 (inc GST).
License Fee:
An annual license fee of $220.00 (inc GST) is payable commencing one year
after initial installation. This fee covers all upgrades, changes to the
AVETMISS reporting requirements, updates of training packages, phone
support etc.
$250.00 rebate is given when upgrading to ICARE.
Omniscient contact
•
By phone
o
•
By facsimilie
o
•
•
(03) 9614 0112
(03) 8610 2186
By email
o
[email protected]
o
[email protected]
o
[email protected]
o
[email protected]
o
[email protected]
By mail
o
Omniscient Australia
Level 2
140 King Street
MELBOURNE, Victoria 3000
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3.
CORSKILLS
The CORSKILL Management Systems have been designed to grow to meet
your business needs when and where they occur.
Have you a need to:
•
Manage continuous enrolments
•
Record any special needs a student /trainee may have in relation to
their participation in their chosen training program
•
Negotiate individual training programs for students / trainees where
appropriate
•
Monitor a students / trainees progress throughout their training program
and assessment
•
Graduate the student / trainee with the confidence that the student /
trainee has met all of the requirements of the training program.
TMS
The CORSKILL Management System - TMS Version is available as either a
Single Workstation Installation or a Network System. It is fully AVETMISS
compliant and able to meet the requirements of any AQTF audit that you may
have to undertake.
The TMS Version has been designed to meet the requirements associated
with the submission of claims for payment to State Training Authorties in all
states except New South Wales and Western Australia.
Enterprise Version
The CORSKILL Management System - Enterprise Version is available as
either a Single Workstation Installation or a Network System. It is fully
AVETMISS compliant and able to meet the requirements of any AQTF audit
that you may have to undertake.
The Enterprise Version has been designed to meet the requirements
associated with the submission of claims for payment to State Training
Authorities in all states except Western Australia. The Western Australian
upgrade will be released shortly.
CORSKILL Centre
The CORSKILL Center will not only will give you and your staff access to your
student history data, regardless of location, but can also give you the ability to
deliver your training programs via the Internet.
The CORSKILL Centre functionality concerns itself with:
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•
Student management and administrative practices
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Teaching practice and learning experiences
•
Student support services
•
Communication related to Programs of Study
An increasing number of RTOs are choosing the CORSKILL Centre as their
chosen system because they can:
•
Elect to install the CORSKILL Centre student management functionality
in the first instance
•
Whilst leaving themselves the option of scaling up to the full CORSKILL
Centre Online College functionality at some time in the future
CORSKILL contact
Ph:
Fax:
Email:
07 3855 4174
07 3855 4173
[email protected]
Postal:
PO Box 2505, Brookside Centre, Mitchelton Qld 4053
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4.
OCHRE
Ochre web based applications lower the total cost of ownership.
Wise.NET
Wise.NET is a complete student information management system, developed
for Registered Training
Organisations (RTOs), International
Colleges and corporate training environments. Wise.NET is available in
several editions that suit the smallest RTO to the largest enterprise.
Wise.NET is a suite of powerful tools delivered over the Internet that you can
you use to manage a modern training company.
At the core of Wise.NET is the Student Database, which contains
comprehensive details about your courses, your students, their training plans
and timetables, and any contracts under which the company is delivering
training. Wise.NET supports the back office operations of the company, and
ensures compliance with AQTF and AVETMISS standards.
Complimenting Wise.NET is a collection of modules to help your business.
For example:
•
students can view their own records
•
market and promote your business on your web site
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accept enrolment and payment via the Internet
•
link to MYOB or your finance system
•
supply content for print based brochures
Wise.NET is available is several editions to suit different types of users. All
editions are AVETMISS compliant and are hosted in Ochre's Secure Data
Centre, and are backed by Ochre's comprehensive Service Level Agreement.
Wise.NET Lite is for new RTO's who want to get started economically, or for
RTO's with a low volume of annual registrations, and want to ensure basic
compliance with AVETMISS. You can be up and running today for less than
$1,000!
Wise.NET Professional is well suited to companies that have a few
administration people and may have more than one physical point of
presence. In this edition, you have the option of publishing directly to your
website, granting self-service access to your students and producing valuable
management reports.
Wise.NET Enterprise is the choice for large RTO's, International Colleges,
and organisations wishing to host their own data. This edition includes
additional training, support services, and Wise.NET modules.
Ochre offers migration planning if you are moving from another system, and of
course, you start with any edition of Wise.NET being comfortable that you can
upgrade in the future, as your business needs change.
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Hosting
Data hosting offers you the opportunity to take full advantage of technology
without the IT headaches. Ochre will host the entire application for you so that
your team can access the functionality integral to them with nothing more then
a web browser, security password and Internet connection.
Today more than ever, people and organisation are dependent on their
computer applications to always be available. When the "system is down"
organisations can't continue, transactions don't transpire, and business crawls
to a standstill. In the past, designing a solution to ensure continued access to
Web based applications had been technically challenging and prohibitively
expensive. Only the largest business could handle the cost.
Ochre focuses on your technology needs so you can focus on your
business.
Organisations want and need to focus on their core business. They can't
afford to spend their time in meetings discussing what hardware to buy, when
to upgrade, where to put it, why the system is down.
Every minute spent working on these issues and others like them is one less
minute spent concentrating on how to make your business more profitable
and your customers more satisfied.
Ochre Hosting gives you the benefits of web-based applications without the
hassles of expensive and complex IT infrastructure.
Ochre contact
Telephone: 0500 80 90 50
Fax: (03) 8640 0529
email: [email protected]
http://www.ochreis.com.au
Level 1
22 - 26 Johnston Street
Collingwood VIC 3066
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5.
VETTRAK
VETtrak
- a Training Information System used by Registered Training Organisations
(RTOs) and other businesses involved in training people. VETtrak automates
a number of training business functions including the submission of state and
federal government statistical reports based on the AVETMIS Standard.
Training Packages
VETtrak provides full support for Training Packages (as well as courses)
including management of progression toward qualifications based on core and
elective competencies and/or points.
New Apprentices
VETtrak manages your clients/staff who are undertaking training agreements.
Management Reports
VETtrak’s inbuilt ad-hoc Report Writer and access to our national report library
complement the standard suite of reports which have merge and export
facilities. VETtrak generates statistical files to AVETMISS and state
standards.
Expandability
VETtrak can grow from a single computer to a nationwide network of users.
Modules for increased facilities in the areas of New Apprenticeship
management, short course scheduling, trainer/assesor agreements, invoicing
and multi-level user security are available.
Cost Effective
Priced from $880 VETtrak is cost effective training management developed in
Australia for Australian businesses
SERVICES
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Customised database applications.
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Development of three-tier client/server "thin client" applications for use
on corporate intranets and over the Internet.
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Training for users in applications and for support personnel in database
and network administration.
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Consultancy in design and configuration of Local and Wide Area
Networks.
•
General consultancy and IT project management.
•
Software development.
VETtrak Hosting Service
The new VETtrak Application Hosting service which makes your VETtrak
available from any where, any time via the Internet. This service is suitable
for both new and current VETtrak customers.
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Will this new service be an advantage to your business? If any of the
following points is applicable in your organisation you should read on:
•
You would like to use VETtrak from practically any computer
connected to the Internet (PC, Apple Mac, Linux).
•
You need to access VETtrak from outside your office such as home
(telecommuting).
•
You are sick of costly IT support?
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You have remote offices and would like them to access VETtrak
without the complexity and expense of a Wide Area Network (WAN).
Essentially this service means that your VETtrak software and database
reside on our servers, fully maintained by us. There is absolutely no need for
any IT Support relating to VETtrak - if your computer starts and you can
connect to the Internet then you have all you need! Added benefits of this
include managed database backups and automatic VETtrak version
upgrades.
Please note: VETtrak has not changed, this service merely means you use
the same software but on our (terminal) servers. Also, your database remains
separate and your property. You can revert to an in-house installation at
anytime should you wish.
VETtrak contact
Gordon Scrim
Mobile 0418 540630
Email: [email protected]
Michael Rego
Mobile 0408 539002
Email: [email protected]
Suite 22, 'Coulter Court', 87 Brisbane Street, Launceston Tasmania 7250
PO Box 105 Launceston Tasmania 7250
Phone: (03) 6333 0166
Facsimile: (03) 6333 0411
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6.
WinSAS
Australia's Premier Student Administration Software, created by Winger
Software.
WinSAS is the culmination of over 15 years of experience in software
development in Australian Tertiary and Vocational Education Institutions.
WinSAS manages your training administration records as well as meeting
AVETMISS reporting requirements, allowing you to concentrate on you
own work.
WinSAS is the selection of all the best features from over 15 years of
development in more than 50 educational institutions Australia wide.
WinSAS combines the ease and familiarity of Windows with information
friendly screen displays, popup selection lists, smart data linking and
flexible reporting. WinSAS is a true object oriented system allowing for
multiple functions to be accessed at the same time and even multiple
sessions of WinSAS at the same time.
WinSAS is backed by a reliable, fast, high capacity database. In addition to
this, WinSAS can now be extended to use other industry standard
databases for Wide Area Network and Intranet access.
WinSAS is supplied with printed manuals as well as an online manual and
on screen field by field help. WinSAS is so logically structured that it is
most intuitive.
Available in single through to unlimited user versions, suitable for the small
and large provider.
WinSAS is backed by a comprehensive maintenance and support program
which means you are continuously running a state-of-the-art student
management program. The authors of WinSAS have been developing
computerised Student Administration Systems for over 15 years in
Australia and are fully committed to the future of this industry.
WinSAS is logically divided into various components:
Curriculum
Allows a comprehensive and flexible set up of courses, modules, units of
competencies and now optionally elements. WinSAS allows for VET/non-VET,
AVETMISS and non-AVETMISS to be included in the same system even on
the same student’s record.
Student Enrolment
For the fast data entry of student details, including all AVETMISS data. This is
a central part of WinSAS and enables the detailed entry of information such
as emergency contacts, registration numbers, passport or visa details etc.
Each student can be enrolled in any number of courses and within each
course, any number of modules. Further, each module can also be allocated
into a class group and can even be managed to an element level.
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Assessments
WinSAS includes a specialised process of printing assessment (Class Role
Style) collection reports, coupled with a specialised assessment entry by Unit
of Competency. This time saving feature gives the ability to enter results in
bulk, as well as individually. Assessments can be recorded as either marks or
grades or both. Once collected, the system can produce student statement of
results and attainment.
Timetables
Timetables is an add-on module supplied with WinSAS at no extra charge. It
allows for the recording of classes at individual times per day and week. It is a
logical flow-on from the class system used in student enrolments. Timetable
entries also allow resources to be allocated to each time slot. Resources can
be staff, rooms or equipment. The timetable works on a 24 hour basis and is
accurate to 1 minute intervals. Once data is entered it can be used to produce
weekly master timetables and resource timetables.
Training Plans
WinSAS now includes a training plan function that allows the entry and
printing of training plans, including features such as multiple revisions, and
access to student records data to copy names and addresses and even
competencies.
AVETMISS Data
Our software has been providing AVETMISS statistical reporting since TAFEs
were first required to report in the early 90s. WinSAS caters for all States
requirements and runs multiple States within the one system (NOTE: an addon module is required for NSW.) A step by step process allows you to
complete the AVETMISS data as a normal part of the student enrolment. The
data entered in the curriculum and student enrolments provides all the
information needed for the AVETMISS lodgement. The statistical reporting
files can be produced at any time throughout the year and even for prior years
if required (some limitations may apply). WinSAS now includes specific
statistical reporting for both WA and NSW, including automatic production of a
DET claim form for NSW.
Other
WinSAS has new features added from time to time and now also includes a
mini finance system, and inventory management.
Reports
WinSAS contains a number of standard reports including:•
Full curriculum report detailing all modules/UOC's and elements per
training package showing hours, discipline groups, core items etc.
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Student enrolment report detailing all students enrolled in courses.
Selecting either current, withdrawn, completed or other criteria.
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•
Student enrolment modules report listing all modules for each student
showing total hours enrolled and number of hours completed.
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Statement of attainment / result/ enrolment with flexible formatting to
allow for positioning on the page to suit most pre-printed stationary.
•
Assessment collection report listing all students in a class group with
space reserved for recording mark and start and end dates.
Report Writer
WinSAS includes a general purpose report writer. Customised reports can be
sent to the screen, printer or file or even sent directly to other installed
applications such as Word or Excel, that can then be processed into
Spreadheets or Mailmerge so mass mailings are even easier to generate.
Additionally Crystal Reports™, a popular specialised report writer, is available
for comprehensive report development.
What is needed to run WinSAS?
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Minimum Pentium 266MHz CPU or better
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64 Mb RAM
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30 Mb hard disk space (Not Including Data)
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Windows 95, 98, NT, 2000, XP
WinSAS may run on a PC with lower specifications. If you have any doubts
please contact Winger Software. WinSAS is developed using the Visual
DataFlex™ DBMS from Data Access (Miami, USA). It is available on Microsoft
Windows 95, 98, NT, 2000 or XP. WinSAS is shipped with a self-installing CD
and manuals. The full MS Windows installation process does not require an
on-site visit.
Training
WinSAS training can be conducted via teleconference (recommended) or by
attending periodic one day training courses run by Winger Software. (NOTE:
Training courses are scheduled based on demand and are run at central
locations. Winger Software can not guarantee that a training course will be run
at a location near you. Most training needs can be met via teleconference
training)
Support
Support is provided by Winger Software for an annual maintenance fee. This
support for WinSAS is provided by Winger Software in four ways:•
Phone support via an Australia wide 1 300 number, where help is
provided via direct discussion.
•
Email support where questions are answered by next business day
where practicable and possible.
•
AVETMISS file checking. Where once a year each customer can send
their AVETMISS files to our office (via email) and we will check and
report any errors with follow up assistance.
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•
Program updates. Winger Software is continually updating its software
to provide additional features (requested by users) and to take
advantage of new technology.
Winger Software supplies software to all states of Australia, but general phone
support is provided on a continual basis from 9.00am – 5.00pm Eastern
Standard Time, Monday to Friday excluding Victorian public holidays. Winger
Software observes daylight saving in line with Victoria.
Customisation
Winger Software is a general software development company and as such
provides customisation services for specialised needs. We are happy to
discuss any customisation you may require and can provide a full service of
customisation on an on going basis if needed.
Prices (All prices are in Australian dollars and include GST)
WinSAS PC Single User
•
Price $3,344.00 (Includes 1styear maintenance)
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Yearly Maintenance $594.00 (After the first year)
•
Support Hours 4 per year
WinSAS PC Unlimited User
•
Price $10,318.00 (Includes 1styear maintenance)
•
Yearly Maintenance $1518.00 (After the first year)
•
Support Hours 12 per year
WinSAS is available in other configurations to allow for multiple sites within
one organisation and/or multiple users in small peer to peer networks. Please
contact our office to discuss other options.
Contacts
To find out more contact Winger Software directly on:
•
Phone: 1 300 551 459 (Australia wide) or
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Phone: + 61 3 9727 5292 (From Outside Australia) or
•
Email: sales at wingersoftware.com
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