Download draft sample board resolution - Community Foundations National

Note to Applicant Organizations: This board resolution should be submitted with the record
book and fulfills a number of key elements. The reconfirmation coversheets will indicate
which key elements are fulfilled through this resolution.
National Standards for U.S. Community Foundations
Board Resolution for Reconfirmation
Resolution Regarding Reconfirmation of Compliance with National Standards for U.S.
Community Foundations
WHEREAS, the Council on Foundations’ Community Foundations Leadership Team
first adopted National Standards for U.S. Community Foundations in June 2000, the community
foundation field approved the National Standards in September 2000, and the Community
Foundations Leadership Team released revisions to the National Standards in March 2009;
WHEREAS, (NAME OF FOUNDATION) was confirmed in compliance with National
Standards for U.S. Community Foundations for a period of five years in MONTH YEAR;
WHEREAS, the organization’s President/CEO and Board Chair previously indicated the
organization’s intent to pursue reconfirmation of compliance with the National Standards for
U.S. Community Foundations for an additional five-year period,
BE IT RESOLVED, that upon review and consideration of the current National
Standards and the Foundation’s record book of reconfirmation materials, the (NAME OF
FOUNDATION)‘s Board of Directors (or Board of Trustees or Governing Board) took favorable
action on (DATE) to authorize (NAME), Chair of the Board and (NAME), Executive
Director/President to submit the reconfirmation materials and any additional information
requested by the Community Foundations National Standards Board during the reconfirmation
process.
BE IT FURTHER RESOLVED, that (NAME OF FOUNDATION)‘s Board certifies that
NAME OF FOUNDATION:
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Remains in compliance with the current National Standards for U.S. Community
Foundations;
Is submitting all documents which have materially changed, as defined by the
Community Foundations National Standards Board, since the date of confirmation;
Continues to meet the public support test set forth in Internal Revenue Code Section
170(b)(1)(A)(vi) as modified by Treasury Regulation Section 170A-9(e)(10);
The governing board:
o Exercises authority over mission, strategic direction and policies
o Approved the most recent annual budget on DATE
o Accepted the most recent audit or financial review on DATE
o Approved the current whistleblower policy on DATE
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o Approved (or delegated the approval) of the current investment and spending
policies on DATE
o Approved the current confidentiality policy on DATE
o Approved the current written record retention policy on DATE
Has met all required federal, state and local filings;
Has written personnel policies that comply with federal, state and local requirements or,
alternatively, certifies that the Board has had its written personnel policies reviewed by
legal counsel and the legal counsel has determined that organization’s policies are
consistent with federal, state and local requirements;
Is not currently under any state, local or federal investigation or audit which is not
disclosed on an attachment to this resolution;
Will immediately notify the Community Foundations National Standards Board if the
foundation chooses to cease its pursuit of reconfirmation of compliance.
BE IT FURTHER RESOLVED, that a complete record book of compliance documents shall
continue to be maintained, reviewed and updated annually and shall be made available for audit
or review by the Community Foundations National Standards Board or its designee(s) upon
request.
_____________________________________
Printed Name:
Board Chair
____________
Date
_____________________________________
Printed Name
President/CEO
____________
Date