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MEDWAY COUNCIL - JOB PROFILE
DESIGNATION
Payroll Officer
DEPARTMENT
HR Services
RESPONSIBLE TO
Operations Manager
GRADE
Range 3
1.
MAIN PURPOSE OF JOB
To contribute to the effective financial management of the relevant service,
establishing and maintaining procedures for the reconciliation of various accounts in
accordance with agreed timetables and procedures.
Duties may include debt recovery, checking data, employee payments and other
associated administration.
2.
PERSON SPECIFICATION
Qualifications
Essential
• 4 GCSEs or equivalent or demonstrable relevant experience
Experience
Essential
• Experience of working in a Payroll environment, ideally with knowledge of
School Pay practices.
• An extensive understanding of the relevant legislation relating to the specific
area of work such as PAYE, Pension, and Payroll reconciliation.
• Demonstrable technical/specialist/policy & procedural knowledge which can be
applied across a wide range of activities. Ability to complete a range of complex
tasks such as report writing, presentations, detailed assessments and
calculations
Skills
Essential
• Good keyboard skills and computer literacy. Must have the ability to input data
via PC and have an extensive knowledge of Microsoft Excel, Word and Outlook
(20% weighting)
• Demonstrates the ability to deal with considerable levels of work-related
pressure, for example from deadlines, interruptions or conflicting demands
(25% weighting)
• Can demonstrate dexterity, co-ordination or sensory skills, where there is some
demand for precision in the use of these skills, for example driving and/or the
general use of a computer during the working day.
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3.
Demonstrability ability to use judgement and creativity to assess situations and
solve varied problems and/or develop short term plans (10% weighting)
Demonstrable ability to use written and oral communication skills to present
varied information in an understandable way to a range of audiences (15%
weighting)
Demonstrable ability to work within defined procedures and to work
independently, using initiative to deal with straightforward situations, referring to
supervisor/line manager for unusual or difficult problems
Demonstrable ability to carry out tasks and/or advise on internal procedures,
which impact on the health and well being of people
Demonstrable ability to explain straightforward tasks to others, where required
Demonstrable experience of providing general information, advice and guidance
on internal procedures relating to pay (30% weighting)
ORGANISATION
(i)
ORGANISATION CHART
(ii) DESCRIBE HOW AND BY WHOM THE POST IS MANAGED
The post holder will be line managed by the Operations Manager
(iii) DESCRIBE THE LEVEL OF INITIATIVE AND/OR INDEPENDENCE
EXPECTED OF THE POST HOLDER
The post holder may be required to explain straightforward tasks to others,
where required
(iv) DESCRIBE ANY SUPERVISORY/MANAGEMENT RESPONSIBILITIES
There will be no management responsibility
(v) JOB CONTEXT - DESCRIBE THE MAIN CONTACTS, BOTH INTERNAL AND
EXTERNAL AND THE PURPOSE OF THOSE CONTACTS
Internal - The post holder will have regular contact with employees, managers
and headteachers in relation to queries about personal remuneration, statutory
deductions and other employment terms or procedures. The post holder will also
regularly meet with other members of the Payroll teams to discuss issues within
the wider Hr and Payroll Service.
External - The post holder will have regular contacts with external agencies in
relation to employee Tax, National Insurance or pension matters etc.
4.
FINANCIAL ACCOUNTABILITIES
The post holder will be required to take direct responsibility for any of the following or
equivalent:
(i) considerable amounts of computerised information where care, accuracy,
confidentiality and security are important.
(ii) regular careful use of very expensive equipment.
5.
WORKING ENVIRONMENT
The post holder will be office based at Gun Wharf, Chatham.