Download Plan UK – Job Description

Monitoring and
Evaluation Officers
RECRUITMENT PACK
What you need to know
The post is Monitoring and Evaluation Officer and you’ll be in the Programmes department.
Plan UK is seeking to build its Monitoring and Evaluation capacity and this job profile is a generic
one with applicants being considered for specific roles that are anticipated in the coming months,
conditional upon Plan UK securing key donor funding.
We are seeking experienced Monitoring and Evaluation Officers to ensure existing M&E systems
of consortium members are effectively harmonized and strengthened to meet donor
requirements. You would also be responsible for ensuring that learning from the project is
properly documented and shared. This role is envisaged to be split 50/50 between two major
projects at any one time.
It’s a fixed term contract that is anticipated to be between 3 and 5 years long (dependent on
project duration), and it’s a full-time post at 34.5 hours a week – we finish at 4.30pm on a Friday.
We are based in Old Street, London (Finsgate, 5-7 Cranwood Street to be precise)
What we’re looking for
The successful candidate will have experience of implementing and ensuring the ongoing
development of monitoring, evaluation and learning frameworks for large and complex projects.
The posts are open to individuals with generalist thematic experience; however, individuals with
technical interest and experience in the following areas are encouraged to apply:
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Economic Security;
Education;
Nutrition;
Resilience;
Sexual and Reproductive Health;
WASH.
You will have exceptional quantitative and qualitative data processing and analysis skills and be
able to engage effectively with dedicated consortium M&E partners. Knowledge and
management of statistical software packages such as SPSS, Stata and/ or CSPRO is highly
desirable.
Please note: to apply for a position with Plan UK, you must be eligible to live and work in the
United Kingdom (in accordance with the Immigration, Asylum and Nationality Act 2006). Most
importantly, we follow stringent child protection policies and procedures when dealing with
applications.
What we offer you
The usual recruitment rate for this post (Grade 3) is £35,929 with future pay progression within
the pay band from £35,929 to £38,765 pro rata.
Our annual leave entitlement starts at 25 days (plus public holidays) for new starters. It goes up to
30 once you’ve been with us for 6 years.
We match contributions up to 6% on the pension scheme and will automatically enrol anyone who
has not elected to join the scheme in the third pay period of their employment, currently at a rate
of 1% contributions for you and for Plan.
We aim to be a family-friendly employer, with enhanced maternity, paternity and adoption leave
and pay, as well as child care vouchers and a flexible working policy.
Even more benefits include season ticket loans, study loans, a healthcare plan; cycle scheme,
and continuous learning and development.
We would like all applications by midnight BST on 22nd June.
Job PLAN UK JOB PROFILE
Job Title
Monitoring and Evaluation Officer
Department
Programmes
Unit (if appropriate)
Programme & Partnership Development Unit
Reporting to
Programme Project Manager
Overview of Department
Plan UK is one of Plan International’s 21 national offices which support development programmes
in 50 countries in Africa, Asia and the Americas. Our new strategy focuses our child-centred
community development approach on child protection, education, economic security, sexual and
reproductive health, and children’s rights. In pursuit of these aims Plan UK aims to deepen our
disaster risk management capacity, build our ability to bid for large grants, refresh our
sponsorship and diversify individual giving, and build further support for our work in the UK.
The Programmes Department supports these aims by ensuring that Plan UK has the coherent,
relevant and innovative programme needed to realise Plan’s mission, and more generally to help
promote awareness of Plan’s work. More widely, the Programmes Department supports Plan’s
global programme by working across the organisation to share lessons learned, support the
development of policy and advocacy positions, contribute towards publications, and present
Plan’s programme work to a range of audiences.
Within the Programmes Department, the Programme and Partnership Development (PPD) unit
supports Country Offices by helping them to design high quality project proposals, and by raising
the funds needed to implement them – currently significant funding is received from the
Department for International Development, the EC, and the United Nations. PPD then manages
these grants, ensuring that project monitoring and evaluation is carried out effectively, and that
reports are submitted to donors in accordance with the increasingly exacting standards they set.
Job Purpose
The role of the Monitoring and Evaluation Officer is to support and ensure effective monitoring,
verification and evaluation of up to two Consortium Projects. The Monitoring and Evaluation
Officer will ensure learning is analysed, documented and shared. The postholder will liaise closely
with the partners who have established the overall monitoring, verification and evaluation
framework.
Key Duties
Project and Programme
M&E
Key Activities
 Support the implementation and on-going development of
monitoring, evaluation and learning (MEL) processes and systems
to collect output and outcome level data.
 Assist consortium partners in the application of participatory and
youth appropriate data collection, monitoring and qualitative tools.
 Assist consortium partners in establishing and maintaining
effective monitoring systems that adequately capture information to
support payment by results (PBR).
 Support in-country staff to provide quality and timely to generate
programme reports and other documentation for programme
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Other Responsibilities
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General
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stakeholders/audience groups.
Analyse and compile project monitoring information to inform
practice and produce reports and other documentation for different
stakeholders/audience groups.
Coordinate internal and external inputs required for writing, editing,
design and production of M&E reports and programme learning
products, ensuring compliance with donor reporting requirements.
Assist with the development of a strategy for identifying, reflecting
on and disseminating learning internally and externally.
Assist with gathering and interpreting of programme data relevant
for Value for Money (VfM) analysis. Design and facilitate M&E
training workshops with relevant staff to strengthen potential skill
gaps in programme implementation.
Support the analysis and triangulation of qualitative and
quantitative monitoring data.
Support the management of global level MIS systems and
databases.
Maintain up to date knowledge of good practice and external
developments in monitoring and evaluation of development
projects.
Support the completion of base, mid and endline surveys.
Ensure M&E partners adhere to sub-contracts and deliver on their
commitments effectively.
Co-ordinate travel and other arrangements that may be required
for M&E partners.
Ensure all M&E and learning activities uphold a commitment to
gender equality, age sensitivity and the inclusion of marginalised
groups.
Ensure all monitoring, evaluation and research activities are
conducted in line with Plan’s child protection and ethical principles,
and consistently promote downwards accountability to
beneficiaries.
Support Plan’s commitments to transparency under International
Aid Transparency Initiative (IATI) and support organisational
initiatives on VfM.
Coordinate activities and share learning with the Evidence and
Learning team in the Quality Assurance, Impact and Learning unit.
Support reporting processes on organisational Key Performance
Indicators (KPIs).
To be open to change and demonstrate a flexible and adaptable
approach
To be available to travel overseas up to 25% of their time.
To work collaboratively with other departments and organisations
and be a supportive and effective team member.
To ensure that all activities undertaken on behalf of Plan UK or the
consortium, externally or internally, are executed in accordance
with the overall aims of the organisation and in line with Plan’s
policies and procedures.
Demonstrate commitment to Plan’s position on promoting girls’
rights and gender equality and integrating this into all aspects of
work
To represent programme interests at global and country level.
To participate in training and other activities as requested by the
organisation.
Stakeholder and
Customer Service
 To provide quality customer service to all our respective audiences
and comply with Plan UK’s quality management protocols
Awareness and
Representation
 Commitment to Plan’s position on promoting girls’ rights and gender
equality; and integrating this into all aspects of work.
 To promote positive and consistent messaging around project M&E,
to represent the organisation effectively.
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Key Deliverables
Effective contribution to the development of project M&E and learning systems.
Timely co-ordination of inputs required from partners towards quality reports and other
programme documentation.
Effective co-ordination and administration of Programme planning and learning meetings
Level of Child
Protection
Responsibility
Level of Budgetary
Responsibility
Key Working Contacts
High has direct unsupervised contact with children or control over
child protection policies or procedures. Will require a clear enhanced
DBS disclosure.
Low
Plan UK Programme Managers; Plan UK Evidence and Learning and
Finance teams; DFID independent MEL verifier and teams in
programme partners.
This is not intended to be an exhaustive list. Your job description may be subject to change.
Date Created
May 2015
Plan UK Person Specification
Job Title
Monitoring and Evaluation Officer
Department
Programmes
Programme and Partnership Development Unit
Unit (if appropriate)
PERSONAL COMPETENCIES
Competency Title
Communicating with all
stakeholders
Working effectively and efficiently
Demonstrating Plan values
The successful candidate will be able to….
 Use a high level of communication skills to
communicate technical M&E issues and results
effectively, with the ability to adapt styles to the
needs of different audiences both tactfully and
diplomatically
 Be able to motivate and influence others.
 Manage partner organisations using developed
negotiation skills
 Use resources in a cost effective manner.
 Be results focussed
 Work on own initiative with a flexible attitude to work
 Be able to manage a wide and varied workload,
using strong organisational skills.
 Keep up to date with key development M&E issues
to be able to spot new opportunities and new
learning
 Inspire others to consistently seek innovative work
methods and continuous improvement.
RELEVANT EXPERIENCE
The successful candidate will have experience of ….
Implementing and ensuring the ongoing development of monitoring, evaluation, verification and
learning frameworks and systems for large/complex projects.
Developing and participating in monitoring processes, gained at least in part in a developing
country setting, and ideally based in PBR/results-based programming.
Exceptional quantitative and qualitative data processing and analysis skills, including
adapting/developing monitoring tools and surveys.
Using M&E tools within complex multi-country, multi-year development programmes.
Collating and analysing evaluation data from multiple sources to prepare succinct reports tailored
for the needs of diverse audiences.
Providing technical leadership and capacity-building for staff with regards to monitoring and
evaluation and learning processes.
Using participatory monitoring and evaluation methodologies, ideally with children and young
people.
Working in a development and developing country context.
SPECIFIC SKILLS AND KNOWLEDGE
The successful candidate will have the
ability to….
Work with cross cultural sensitivity
Harmonize different M&E systems
Work to a high level of accuracy with a keen
eye for detail
The successful candidate will have
knowledge of….
CSPro and/or SPSS and of using ICT to collect,
analyse and present monitoring information
A range of qualitative and quantitative M&E
approaches, methods and tools, including
participatory methodologies, gained at least in
part from the completion of relevant
qualifications and/or training or through
extensive experience in a developing country
setting
A range of planning approaches and
methodologies (e.g. logical framework
approach, participatory approaches, such as
Outcome Mapping) gained at least in part from
the completion of relevant qualifications and/or
training or through extensive experience in a
developing country setting
Produce clear and concise reports, drawing out
and communicating key findings from complex
data
Rights Based Approaches to programming and
PBR mechanisms under DFID specifically
Manage multiple and competing priorities
effectively
Child Rights and Child protection and
participation (principles of UN Convention on
the Rights of the Child)
Keep abreast of industry shifts and trends in
M&E
Current theoretical debates in the M&E of
international development assistance
Date Created
May 2015