Download Terms of Reference Technical Coordinating Officer CCCD

Terms of Reference
Technical Coordinating Officer
CCCD project
Background
As the National Capacity Self-Assessment (NCSA) of the Republic of the Suriname, conducted
in 2009, revealed, there are numerous capacity constraints and gaps which pose challenges for
Suriname in fulfilling its commitments under the Rio Conventions (namely UNFCCC, UNCBD &
UNCCD) and meeting its national sustainable development objectives. The Project,
"Mainstreaming Global Environment Commitments for Effective National Environmental
Management in Suriname”, is targeted towards addressing cross-cutting capacity gaps and
needs, by supporting interventions that will strengthen key government structures, as well as
mechanisms for the civil society sector, to improve the institutional framework set up to
implement the Rio Conventions and to deliver global environmental benefits. Under this project,
capacity development support will lead to two outcomes: (1) Increased capacity of decision
makers and stakeholders to manage environmental planning and processes that lead to
decisions aimed at increasing global environmental benefits through better use of
information and knowledge; and (2) Improved national capacities for the effective
coordinated management and implementation of the Rio Conventions, and (3) to continued
leverage of financial resources to support the Conventions’ objectives.
National Environmental Policy, Planning and Management context
Office of the President
The overarching body for the coordination of environmental policy is the Office of the President
of the Republic of Suriname. Currently, the National Environmental Council, an environmental
advisory body to the President, is not operational.
NIMOS Office of Environmental Planning and Information
National Institute for Environment and Development (NIMOS) through its Office of
Environmental Planning and Information (EPI) has overall responsibility for national
environmental planning, in two ways: (1) in the sense of spatial mapping and zoning of the
country based on modern GIS methods, and (2) in the sense of economic planning through the
1
National Environmental Action Planning (NEAP) process. The office also develops and
maintains NIMOS' automated environmental data bases for spatial and non-spatial information.
Ministries and institutes
In addition, a number of agencies and departments in sectoral ministries hold responsibilities in
environmental protection, such as enforcing existing environmental regulations and contributing
to environmental planning activities. For e.g. Ministries of ROGB, Natural Resources,
Agriculture, Animal Husbandry & Fisheries, Regional Development, Finance, the District
Commissioners and national institutes like Planning Bureau, SBB, ABS, CELOS, Anton de Kom
University, Bureau of Public Health.
Execution CCCD Project based on Setting up Office EPI
Considering the abovementioned outcomes of the CCCD Project, the following can be stated:
1. Environmental planning and information & knowledge management are the key aspects
of the CCCD Project;
2. Within the NIMOS, responsible for the overall technical coordination, a dedicated, permanent
structure should be set up guaranteeing that these key aspects acquire the necessary grounds.
The Office EPI is suitable and just to spearhead and monitor the outcomes, even after
conclusion of the CCCD project;
3. Setting up and strengthening the Office EPI should coincide with the implementation of the
CCCD Project. Therefore, strengthening the coordination role of the NIMOS;
4. The NIMOS is the technical coordinator of, among others, the Rio Conventions. It strives to
implement these Conventions through coordination actions, and therefore pursuing maximum
impacts on the policy, technical and implementation levels; and
5. Given the role of the Office of the President, the line ministries and various institutions as
mentioned in above section with environmental planning, policy and management
responsibilities in addition to strengthening cross cutting capacities it is also a requisite to
strengthen technical and institutional capabilities. This within the limits of the available funds
and priorities and with incorporation of NGOs/CBOs in Suriname in light of increasing role they
play in environmental custodianship.
2.
OVERALL SCOPE OF THE WORK
Under the overall supervision and guidance of the Senior Program Advisor within NIMOS, the
Technical Coordinating Officer will be responsible for daily coordination of the project and work
closely with the consortium of experts to complete the Components 1, 2 & 3 of the aforementioned
Project.
2
He/She will be responsible for the overall coordination of all daily activities, detail planning and
logistics. He/She shall liaise directly with the Senior Program Advisor and responsible partners in
order to develop the work plan for the project and have a key role in executing the work plan.
He/She will report to the Senior Program Advisor.
3.
RESPONSIBILITIES AND DUTIES:
The Technical Coordinating Officer will be recruited for the duration of the project, which is
anticipated to be two years. The Technical Coordinating Officer will undertake responsibilities
associated with the execution of the project activities, which include:

Organizing and management of project activities (preparation AWP, FACE forms)


Manages and Supports the work of the consortium, including research and data
collection, coordinating stakeholder consultations, conducting surveys, identifying
strategic partners and synergies.

Supports capacity building activities in-country: undertakes outreach and advocacy
activities; conducts training workshops, seminars, etc.; makes presentations on assigned
topics/activities.

Monitoring and reporting of project performance and delivery, which includes drafting
documents and reports, to the Project Management and Supervision

Facilitate collaborative and consultative processes to ensure participation by government
institutions and other stakeholders

Lead organizer of training workshops and meetings

Liaises with UNDP programme unit on implementation of project activities

Performs other duties related to the work of the project as required
4.
COMPETENTIES
Results-Based Programme Development and Management

Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best
practices into project work

Researches linkages across programme activities to identify critical points of integration

Monitors specific stages of projects/programme implementation
3
Building Strategic Partnerships

Analyses and selects materials for strengthening strategic alliances with partners and
stakeholders
Innovation and Marketing New Approaches

Generates new ideas and proposes new, more effective ways of doing things

Documents and analyses innovative strategies/best practices/new approaches
Promoting Organizational Learning and Knowledge Sharing

Generates new ideas and approaches, researches best practices and proposes new,
more effective ways of doing things

Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise

Understands and applies fundamental concepts and principles of a professional
discipline or technical specialty relating to the position

Possesses basic knowledge of organizational policies and procedures relating to the
position and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of
learning

Demonstrates good knowledge of information technology and applies it in work
assignments
Client Orientation

Researches potential solutions to internal and external client needs and reports back in
a timely, succinct and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines
Core Competencies:
 Demonstrating/safeguarding ethics and integrity

Demonstrate corporate knowledge and sound judgment

Self-development, initiative-taking

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team, communicating effectively

Creating synergies through self-control

Managing conflict

Learning and sharing knowledge and encourage the learning of others.
4

Informed and transparent decision making
5.
QUALIFICATIONS
Education:

Masters Degree or equivalent in Environmental Science, Environmental Management,
Environmental Planning or other related disciplines;
Experience:
 At least 5 years of relevant at the international or national level in environmental
Management or planning or other related disciplines.

Experience in project management is a pre

Experience with the local environmental management and socio-economic issues as
well as related policy matters preferred.

Experience in the usage of computers and office software packages, experience in
handling of web-based management systems.
Language Requirements:
 Excellent and demonstrable Dutch and English language skills, both spoken and written.

Demonstrable spoken Sranang Tongo language skills is a strong advantage
6.
Duration
12 Months. Renewable upon satisfactory performance of contract is possible for duration of the
Programme.
Duty Station
Paramaribo, SURINAME
Expected Places of Travel (if applicable)
Limited (Interior of country or abroad)
Supervision
The Technical Coordinating Officer will be supervised by Senior Program Advisor, whom
reports to the General Director NIMOS.
5