Download Briefing Session presentation Panel of Attorneys II

Panel of Attorneys
Compulsory Briefing Session
15 October 2013
Agenda
1. Welcome
2. Introduction of RAF members
3. Circulation of Attendance Register
4. Presentation by RAF :
a. Procurement
b. Operations
c. Scope of Work/Specification
5. Q & A
6. Closing
Bid Details
Background
1. The claims compensation scheme administered by RAF is fault-based
and highly litigious
2. The RAF regularly receives summons on claims handled by it
3. There is a need to defend the actions when either the merits or the
quantum of the claim is in dispute
4. Summons are issued from courts throughout the country
5. Suitably qualified legal firms to provide specialist litigation services per
the following categories:
5.1
Magistrate court
5.2
High Court
5.3
High Value Matters (+R3 million)
Background (cont...
6. Bidders must submit a separate bid for each category
7. The appointment will be based on the capacity of the bidder/s as well
as experience relating to personal injury litigation
8. The appointed legal firms will be used on an ‘as-and-when’ required
basis
9. Firms appointed after the 2012 bidding process will remain registered
with the RAF
10. Successful bidders will be listed on the panel for 3 years
11. Selected bidders must enter into the attached SLA with RAF
12. The successful bidder/s must, upon award, furnish an insurance
policy in respect of professional liability
Scope of Work
1. Magistrate Court
The RAF will list the top scoring bidders based on BEE as per the table below:
Province
Quantity
Limpopo
1
North West
2
Northern Cape
2
Free State
2
Scope of Work
2. High Court
The RAF will list the top scoring bidders based on BEE as per the table below:
Province
Quantity
Gauteng
8
Limpopo
1
North West
2
Kwazulu Natal
3
Northern Cape
1
Free State
2
Scope of Work
3. High Value Matters
The RAF will list the top scoring bidders based on BEE as per the table below:
Province
Quantity
North West
1
Northern Cape
1
Free State
2
Matrix
Technical/Functional Criteria
Compliance Issues
1. Document check list in the bid document
2. No telephonic communication
3. Only email communication up to the 18th of October 2013
4. Complete in full and sign the bid document
5. All supporting documents (where applicable) must be submitted
6. Bid closing date and time must be observed
NB. Bidders may be disqualified for non-compliance, should applicable
documents not be submitted
Mandatory Requirements
1. The bidder must confirm that they have read and understood the
terms and conditions set out in the bid document, which terms and
conditions the bidder accepts, in the event that the RAF awards the
contract to the bidder pursuant to this bid
2. Failure by the successful bidder to conclude a contract following
the issuing by the Fund of the award letter to the successful bidder,
will result in the bid being deemed to be non-responsive which will
then entitle the RAF to consider other responsive bids and award
the tender to another bidder or bidders
Mandatory Requirements
3. A partner/director must have at least5 years experience on third
party matters
4. Lead attorney must have at least 5 years post admission experience
5. Certificate of good standing not older than 6 months in respect of
each attorney who will do RAF work – not the firm
6. No conflict of interest after entering into SLA with RAF
7. Fidelity fund certificates
8. R20 million insurance (high court and high value)
Mandatory Requirements (cont…)
9. Bidders will be disqualified if they fail to:
 submit a valid and original tax clearance certificate
 complete questionnaires in full
 submit true and correct information
 Comply with mandatory requirements
 comply with prescribed response format
Evaluation Criteria
1. Technical Functional (Comply or Not Comply)
2. Technical Functional requirements = 100 points
3. B-BBEE = 10 points
NB. Bidders who do not meet mandatory requirements may be
disqualified
SERVICE LEVEL AGREEMENT
SLA
Response Format
Bid response format to be strictly adhered to for easy reference
1.Indexing
2.Supporting documents
3.Anextures
4.Business profile
5.Binding documents !!!!!
6.Each JV/consortium partner/party to submit all required documents
Questions
?
THANK YOU