Download budget detail form instructions

Instructions for Completing Budget Detail Forms – Fiscal Year 2018
Contract Summary Page:
Insure that the heading of the Contract Summary Page is complete and accurate. Enter the date,
site name, agency name, agency Federal ID number at the top of the form.
 Place the appropriated amount of Temporary Assistance to Needy Families (TANF) funds at
the bottom of the Contract Summary Page in the TANF column. Indicate in the TANF
column, on which line(s) of the budget you intend to distribute the appropriated amount of
TANF funds provided for your program.
 Upon completion of constructing your budget, place the total amount of daytime program
funds at the bottom of the Contract Summary Page in the New Jersey Youth Corps (NJYC)
daytime program amount column.

If applicable, upon completion of constructing your budget, place the total amount of AfterHours funds at the bottom of the contract summary page in the After-Hours program amount
column, if applicable. Insure the totals for each budget category are accurate based on the
funds requested.
When all budget detail forms are completed, the amount in the “remaining” row for NJYC
regular program, After-Hours program, and TANF should equal zero.
Show all entries in whole dollars, no cents.
Begin by completing the budget detail forms for the daytime program.
Budget Detail Form A, Personnel Services – Salaries

List each staff position separately. Indicate each by staff name and position title.

If a position is currently unfilled, list the position title and indicate “vacant.”

Enter the total annual salary for each position

Show the percent of NJYC funding requested for each position.

Show other funding source amount needed to fully fund the position if less than 100 percent
NJYC funds are requested.

The dollar amount of NJYC funds being requested will be automatically calculated.
Budget Detail Form B, Personnel Services – Employee Benefits

All staff names and positions for which grant funds are requested will be inherited from
Budget Detail Form A.

For any given position, fringe benefits must be calculated on the amount of salary requested
only and cannot exceed 29 percent.

The requested salary amount for each position will be inherited from Budget Detail Form A.

Specify the dollar amount required for each position, in each appropriate benefit category.
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
The “total % of benefits column” will be automatically calculated for each position.

The total dollar amount for each individual will be automatically calculated.

The total dollar amount requested for all individuals will be automatically calculated.

Indicate any other funding source amount for each position.
Budget Detail Form A&B, Summary of Salaries and Benefits

This entire page will be automatically calculated utilizing the entries from Budget Detail
Form A and Budget Detail Form B
Budget Detail Form C, Consultants and Professional Fees

Provide the item, description of services, cost calculation (i.e. hourly rate, flat rate fee, rate
per workshop, etc.) and need for services in the first column.

Indicate the cost per unit and quantity.

The total amount being requested will be automatically calculated.

Indicate any other funding source amount, if any, being used for the services.
Budget Detail Form D, Supplies and Materials

For each item, provide a description of the item and the need for each item.

Provide the cost per unit and quantity.

The total amount being requested for supplies and materials will be automatically calculated.

Indicate any other funding source amount, if any, being used to purchase the item.
Budget Detail Form E, Equipment

For each item, provide a description of the item and the need for each item.

Provide the cost per unit and quantity.

The total amount being requested for equipment will be automatically calculated.

Indicate any other source of funding, if any, being used to purchase the item.
Budget Detail Form F, Corpsmember Stipends

The base stipend rate of $100 per week is displayed.

Indicate the number of weeks per Corpsmember.

Indicate the number of Corpsmembers to be served. You may serve up to 60 Corpsmembers.

The dollar amount of NJYC funds requested will be automatically calculated
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
Indicate any other funding source amount.

Repeat the process for full-time crew at a base stipend rate of $120 per week.
Budget Detail Form G, Facilities Costs

Describe the space and total cost of the space to be occupied.

Indicate the cost per unit (i.e. square feet, classroom, office etc.).

Indicate the quantity.

Indicate any other funding source amount.

The total amount of NJYC funds requested for each line will be automatically calculated.

The grand total amount of NJYC funds requested will be automatically calculated.

Include a copy of the rental/lease agreement.
Budget Detail Form H, Other Items

For each item, provide a description of the item and the need for each item.

Indicate the cost per unit and quantity.

The total amount requested will be automatically calculated.

Indicate any other funding source amount.

You may add approved categories that do not appear on this form.
Budget Detail Form I, General and Administrative Costs

Indicate the budget category for each G & A item (i.e. salaries, fringe benefits or nonpersonnel) and provide a description, name or position for each.

Indicate the amount requested for each non-personnel cost.

Indicate the annual salary and percent of salary requested to be charged to administrative
costs.

Indicate the annual amount of fringe and percent of fringe to be charged to administrative
costs.

The grand total amount requested will be automatically calculated.

Indicate any other funding source amount.

Administrative costs, including supplies, equipment, etc., should be reflected on Budget
Detail Form I only.
Repeat the entire process detailed above for the After-Hours Program Budget Detail forms.
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