Download Handout G701-01

Microsoft Access – G701 Database
G701b - Basic Database Concepts and Functions PowerPoint
Documents -
G701-04 Database Vocabulary
Homework -
G701-07 Retrieve, Edit/Update, Resave, Email a Database
G701-09 Retrieve, Edit Fields, Delete Records, Sort, Email
Homework Online - Database Terminology Quiz (based on G701-06)
Activity G701-06 Complete as Quiz Online
Database Terminology Crossword Puzzle*
*Note: Some answers are two words. This puzzle leaves a blank box for spaces between words.
Handout G701-04
Database Vocabulary
Alternative input methods — Approaches to inputting data rather than using the traditional keyboard/mouse
utilizing programs such as speech or handwriting recognition or features of PDAs.
Arithmetic operators — Symbols used in mathematical expressions in queries to retrieve information from a
database. (Ex. +, - , *, /)
Arrange — Process of placing data in a particular order.
Ascending - Process of arranging data in an A-Z or smallest to largest number order.
Calculated column/field — A column or field containing data created by using a formula.
Calculation — The process of computing data using formulas.
Character or text data — Entries in a database or spreadsheet that represent text—such as, phone numbers,
names, color, size.
Column width — The amount of space given a field or column.
Columns — Vertical section of the database table; corresponds to a field.
Comparison operators — Used in math expressions in queries to compare pairs of values (ex. <, >, <=).
Criteria expression- Used in a query to identify the information to retrieve from the database.
Currency — A numeric type of data which adds a $ sign to the number. Also allows the user to determine the
number of decimals to be displayed.
Data — Information keyed into a database; also known as an entry.
Database — An efficient means of storing and retrieving data and printing reports from the stored data.
Database Management System — A package of computer programs and documentation that lets one establish
and use a database. It allows one to store and retrieve data according to his/her own criteria. An example is
Access software.
Datasheet View — A method of viewing or inputting data that contains information about more than one
record at a time; table with rows (records) and columns (fields); also known as list view.
Date data — Entries in a database or spreadsheet that are formatted for a date in a particular style. (Ex.
01/01/00 or January 1, xxxx)
Default — The preset conditions of the software which may be modified.
Descending — Process of arranging data in a Z-A or largest number to smallest number order.
Design — Process of determining each of the fields, field properties, and data types in a database.
Edit — To change or modify the original entry.
Entry — The data and formulas that are typed in a field.
Field — One item of information in a record and is represented by a column.
Field name — The title you assign each field.
Field properties — Additional design information about a database—such as field size, decimal places, and
format.
File — a saved database.
Font — A group of characters (letters, numbers, and symbols) that have a similar appearance.
Footer — Repetitive text automatically printed at the bottom of a document, such as a page number.
Form — A customized manner of inputting data into a database or presenting data on a screen.
Form view — A customized manner of inputting data into a database or presenting data on a screen.
Format — The procedure of defining how information appears on a page. This may include bold, underlining,
italics, arranging text on a page, number of decimal places, the style of print, color, etc.
Header — Repetitive information that is automatically printed at the top of each page of a document.
Key — Identifier for each record; data entry cannot be duplicated (ex. Catalog or Identification Number); also
known as primary key.
Landscape — Page orientation (layout) that is wider than tall; horizontal or wide layout.
List View — A method of viewing or inputting data that contains information about more than one record at a
time; table with rows (records) and columns (fields); also known as Datasheet View.
Numeric data — Entries in a database or spreadsheet that are formatted for numbers that can be used in
calculations.
Percent - A numeric type of data which adds a % symbol to a number.
Primary sort — A method of sorting a column of data in a particular order by selecting the field to consider
first when sorting.
Query — A request of information from a database based on certain criteria.
Record — A group of related fields of information. Everything on one row is a record.
Report — Specifications for output of data in a particular format.
Retrieve — The process of loading information that has been stored.
Right justified — Alignment that allows a document to have an even right margin.
Row — Horizontal section of a database table; corresponds to a record in a database.
Save — The process of storing a file on a disk or other storage medium for future use.
Search — The ability to locate a string of characters or particular data in a document.
Secondary sort — When sorting a column of data, the second column to consider when arranging the data.
Sort - Process of arranging data in a particular order.
Table wizard — A feature that provides sample of tables, each with its own appropriate fields, which may be
formatted in the document.
Update — Add or change data in a document.
Activity G701-07
Retrieve, Edit/Update, Resave, and Print a Database
Step 1: Retrieve your Tunesstudent database.
Step 2: Make the following updates to the MusicFunstudent table. Add a new field named “MusicianID.”
Use Auto-Number and set this field as a primary key.
Step 3: Add another field named “Genre.” Use the Lookup Wizard in Field Type (or similar commands in the
program being used) to create a lookup value (drop-down) list of genre options: Pop, Classical, Country, R &
B, Reggae, Rock. (Note picture below.)
Step 4: Using the drop-down box just completed, complete the data table by selecting the correct genre for
each of the artists in the database table.
U2
Green Day
Ray Charles
John Legend
Alicia Keys
Brooks and Dunn
Prince
Doobie Brothers
Maroon 5
Kelly Clarkson
Rolling Stones
Rolling Stones
Rolling Stones
U2
U2
Rock
Rock
R&B
R&B
Pop
Country
R&B
Rock
Rock
Pop
Rock
Rock
Rock
Rock
Rock
Page 2
Step 5: Add the following entries to your database. Move the “MusicianID” to the first field in the table.
Classical
R&B
Reggae
Country
R&B
Classical
Classical
Country
Country
R&B
Pop
Phantom of the Opera
The Essential Stevie Ray Vaughan and
Double Trouble
Legend (The Definitive Remasters)
Who Am I?
Best of Bonnie Raitt (US)
Requiem
Crimson Tide Soundtrack
Here for the Party
Greatest Hits
Confessions
Under the Table and Dreaming
Andrew Lloyd Weber
Stevie Ray Vaughan
11/23/2004
10/01/2002
Bob Marley
Jessica Andrews
Bonnie Raitt
Wolfgang Amadeus Mozart
Hans Zimmer
Gretchen Wilson
Shania Twain
Usher
Dave Matthews Band
5/21/2002
2/27/2001
9/30/2003
NA
5/16/1995
5/11/2004
11/9/2004
10/5/2004
8/24/2004
Step 6: Save the table. Email the MusicFunstudent table after sorting in ascending order by Musician ID.
Activity G701-09
Retrieve, Edit Fields, Delete Records, Sort, Resave, Print
STEP 1: Retrieve the BugsStudent database. Edit the Software Title for .Mac 2.5 Retail by removing the
period in front of the MAC title to read Mac 2.5.
STEP 2: Add the following fields to the database: Vendor and Type. Vendor will be the store or business
where the software can be purchased. Type will be whether it is a mail order business, online business, or local
retail business establishment. Field type will be text for Vendor. Create a “drop down list” box for “Type”
consisting of online, mail order, retail.
Popular AntiVirus Software Titles
Mac 2.5 Retail
PC-Cillin 2003
Norton AntiVirus 2002 Professional Upgrade
Bullguard AntiVirus Firewall
Norton Personal Firewall 2005
Stomp Spy Ware X-terminator
eTrust EZ AntiVirus 2005
Zone Alarm Internet Security Suite
PC-Cillin Internet Security 2005
Webroot Spy Sweeper Internet Essentials Suite
McAfee AntiVirus Suite
Ad-Aware
Type
Online
Online
Retail
Retail
Mail Order
Online
Retail
Retail
Online
Retail
Retail
Online
Vendor
www.stopsign.com
www.stopsign.com
Best Buy
Circuit City
CDC Computer Software
www.grisoft.com
Best Buy
Sam’s Wholesale Club
www.staples.com
Office Depot
Office Max
www.Lavasoft.com
Step 3: Add the following records to the database:
XoftSpy
SpywareBlaster
Ad-Aware Personal
0.00
0.00
0.00
4.5
4.22
3.75
online
online
online
www.SpywareSoftware.net
www.spyreview.com
www.spyreview.com
Step 4: Sort the records in ascending order by cost. Resave and Email your database.