Download What are the key issues relating to design and implementation of MIS

MIS for IFAD projects: E-discussion on ENRAP M&E list
18 July – 15 August 2006
Managing project information to support its key activities and partners is fraught with several
challenges for IFAD projects working in remote locations and with limited resources to support the
poor. During the IFAD Performance Review Meeting in June 2006 in Bangkok, several IFAD
projects indicated need for support in designing an effective management information system (MIS) to
address these challenges. The trigger was an experience-sharing exercise by OCISP, Laos that
demonstrated a comprehensive and efficient financial system.
Between 18 July and 15 August, members of the ENRAP M&E group discussed issues related to
design and implementation of MIS for IFAD projects. Discussants responded to three guiding
questions on the issue, relating them to their project experiences. The objective was to identify
challenges and directions to practical solutions starting first with a sharing workshop to be organized
in early October 2006.
Participating IFAD project and partners
18 members participated in the discussion from six countries in the region:
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Nepal - LFLP and WUPAP
India - ULIPH Partner NGO, LIPH-Meghalaya, NERCRMP, JTDS, OTELP, MIS agency for JTDP and
CTDP
Sri Lanka - PTCRRMP and REAP, Sri Lanka;
Laos - OCISP, RILP and M&E division of MOFA, Laos;
Philippines - DAR-FAPsO – IFAD Desk, NMCIREMP, WMCIP, WMCIP Partner
Pakistan - SFDP
Discussion Highlights
The workshop agenda is being defined in line with issues raised during the e-discussion and is aimed
at support project efforts at designing or improving their MIS through experiences within and outside
of IFAD. See below key points raised during the discussion.
1. What are the key issues relating to design and implementation of MIS that projects would
want information on during this workshop?
• What is MIS and how is it linked to project M&E, financial management system, RIMS and
project log frame? What are the pros and cons of having an integrated or a stand-alone
system?
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How can MIS serve project team; partners (NGOs, line agencies, others); and donors (IFAD,
UNOPS, Govt)? What other information systems does the project need besides MIS?
• How can MIS help in easily capturing, storing and retrieving project information?
• How can MIS help capture project impact?
• How can MIS help analyze project information?
• Can MIS integrate participatory monitoring?
•
What are the key factors to ensure installation of a user-friendly and effective MIS? How can
projects mid-way in their life install and use MIS? What kind of skills1, infrastructure and
resources are needed?
Skills at the filed level are quite different from those at PMU levels. Staff capacity may not be adequate and there is
always a challenge of designing formats, which match with project capacity. Similarly, availability of tools such as
computers is not uniform through the project information channel. Field offices and NGO partners may not have enough
computers or power to run them.
•
How can modern software and hardware tools help the above? What kind of tools are
recommended for IFAD projects?
•
How can one ensure the sustainability of the project MIS? Can it be integrated into the partner
governments programs? Can communities use and run these systems once the project ends?
Jose Roi Avena, Foreign Assisted Projects Office, Deptt. Of Agrarian Reform, Philippines
• How different is MIS from M&E? How are they interrelated or how do they interface? Does MIS subsume
M&E or is it vice-versa?
• What types/levels of MIS can be developed given correspondingly different levels of funding, personnel
capability, and other resources available?
• What information must be stored and accessible, when, how, and for whom?
• What level of computerization is required and appropriate? Should MIS always be equated with
computerization? How can it be actually made participatory in this case?
• What expertise will be required to set up the MIS?
• How can Participatory Geographic Information System (PGIS) technology be efficiently and effectively
merged with existing project MIS? More succinctly, how can an MIS be “up scaled” into a PGIS?
2. What kind of experiences relating to design and implementation of MIS can projects share
with others?
•
Operating and maintaining project MIS, even when infrastructure is poor; challenges and
successes in design and implementation of MIS; data collection, analysis and its integration in
planning
•
Collection and consolidation of information with limited resources and remoteness of project
sites; how can it be ensured that only relevant and useful data is collected? How can
communities participate in project MIS contributing their experiences?
•
Usefulness of MIS
• How did it help in getting project information in a relatively short time period?
• How did it help M&E?
• How has it helped different layers of decision-making?
• What has been its impact on project outputs?
• How can digitized and non-digitized systems support key project stakeholders including
communities?
•
Specific lessons: OCISPs design and operation of financial management system,
NMCIREMP’s automated M&E; OTELP; REAP using video as an M&E tool; JTDS; DAR’s
experience of using GIS to map MIS of several projects
Orlen Ocleasa, WMCIP, Philippines
Participants can have a sharing of their experiences in the following aspects:
 Installation of the MIS and how it is used in the different project operations especially with regard
to M&E;
 Linking M&E data with the finance and admin data so the correlation of progress and fund
disbursement can easily be seen;

How documentation of best practices are shared and used by the stakeholders and the beneficiaries
in particular;

Success stories and problems encountered in the design and implementation of MIS.
3. Which projects are planning or are in the process of designing and implementing MIS?
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Implementing but need firming-up: NERCRMP; WMCIP; SPICCnZPARC; REAP; WUPAP
Substantial work on design completed: OCISP
Early Design stage: LFLP; LIPH-Meghalaya; NMCIREMP; JTDS; OTELP; RILP
Planning: PTCRRMP
E-discussion on ENRAP M&E list: MIS for IFAD projects
18 July – 15 August 2006
1. Govinda Kafley
Programme
Coordinator
Leasehold Forestry
and Livestock
Programme (LFLP),
Nepal
2. Pushkin Phartiyal
Executive Director
What are the key issues relating to design and
implementation of MIS that projects would want
information on during this workshop?
What kind of experiences relating to
design and implementation of MIS can
projects share with others?
Which projects are planning or are
in the process of designing and
implementing MIS?

How much and which information can be considered
sufficient for incorporation or consideration in the MIS
vis-à-vis the information required in the Programme
logframe?
The Programme is currently in the
process of developing its MIS.

LFLP is being implemented using a programmatic
approach, which means that it has no separate Project
Management Unit run by consultants or “project
management advisers”. The Programme relies on
existing and organic personnel of the lead implementing
agency, with no extra personnel hired. Thus, with
limited resources particularly manpower, how can data
be processed (i.e., entered and analyzed at the central
level since most of the district offices are not equipped
with computers) at minimum effort to produce the
information required?
Given the constraints in a programmatic
approach to implementation, the
Programme Management is keen on
learning from other programs/projects that
have had experiences operating and
maintaining an MIS using existing or
available resources.

How is the analysis of RIMS indicators done and made
part of the MIS?
How can the proposed MIS fit best within the
infrastructure available in the projects? In Uttaranchal
under ULIPH, there are computers in the field offices of
NGOs (the field-based bottom unit) as well as in the
district units. Thus, planning for MIS needs to be based
on the infrastructure available.

Livelihood and
Sustainable
Development
Programme

Partner NGO for
ULIPH, India
Since the field level units are the major source for
information generation, how can MIS formats be
designed such that they are in accordance with the

How do we ensure that only the
relevant and useful information are
captured using MIS? It has been
experienced at times that field staff is
asked to collect huge volume of data
and information without visualizing
their end-use such as for capturing
lessons or monitoring and sharing/
communicating Project progress.
capabilities of field staff? Also, how can they be made
uniform or consistent from the bottom up to the project
headquarter levels?

3. Patrick
Jayamanne
Program
Coordinator
PTCRRMP, Sri
Lanka
Seconds/supports the ideas of Chongchith
Chantharanonh from Laos, especially the concern of
bringing in or involving UNOPS in the development of
the MIS. Thus, the challenge before developing MIS is
from two perspectives: (a) the user's perspectives
(IFAD, UNOPS and Project headquarters, who are the
ultimate users of the information and data generated);
and (b) the contributor's (or partner's) perspectives, i.e.
the partner NGOs/ district/ divisional units of the project
and the beneficiary communities who would be
responsible for providing inputs into the developed
system.
The Project will be operational in 7 districts far away from
the coordinating center, which is located in the capital city.
It has five components to be implemented over a period of
five years. In view of these conditions, the following issues
arise:

Whether to use a stand-alone or a web-based system –
both have their share of pros and cons. For instance, a
stand-alone system will not provide updated information;
also, migration of data would be difficult.
A web-based system on the other hand entails high
connectivity cost, based on the speed, i.e. bandwith,
required. Thus, if a project intends to have a VPN, a
cost-benefit analysis or a feasibility study should first be
undertaken.

User requirements – various information are needed to
make various decisions (management, financial, M & E).
The frequency of report generation also varies (monthly,
quarterly, and annual). The question also arises whether
to have one integrated system or separate systems for

Integrating the participation of project
beneficiaries in the MIS system often
remains a challenge. How to ensure
an MIS system that incorporates
experience sharing by project
beneficiaries and the capturing of
lessons learnt remains a key question.
How MIS has been developed/ designed
and implemented in areas where
infrastructure is poor, and its impact on
the output of the project
The Project is very keen to have an
MIS and implement it for better
results, but it is not “in a position to
design and develop” one.
each of these user requirements.

4. Houmphan
Kosada
Provincial Project
Director
OCISP, Laos
5. Adrian
Marbaniang
M&E Officer
Availability of resources – financial, human (trained),
and infrastructure
The broad subjects should be/include:

How to use MIS for necessary day-to-day Project
Management tasks

How to link MIS with planning, M&E and reporting, and
financial management systems at the local level

Other relevant subjects such as advanced computer
usage, internet usage, and the computer skills necessary
for to make MIS applications workable
On the importance of infrastructure – in NERCRMP,
computers are provided only up to the District Offices.
Each Project district is covering around 160 villages with
the support of the partner NGOs. The monitoring
formats are filled up on a quarterly basis by the partner
NGOs and are thereafter submitted to the District Project
Office. It is here where the Project is facing difficulties
entering all information into the MIS. In addition, there
are many cases when delays are encountered entering
information into the MIS as the information provided is
incorrect and needed to be sent back to the field for
correction.

NERCRMP,
Meghalaya, India
The Project views the topics it has
proposed as important for the national as
well as provincial levels. However, it
believes that these topics should be shared
further and the discussions on these
enriched by the experiences of other
countries.
Some work is already in progress in
the Project on the creation of a system
for Financial Management, and Sacha
Backes is leading this effort.

The Project is very keen on learning
how the Laos project is going about
its financial management system, as
this is where its own MIS has yet to
generate satisfactory reports.

Finds it helpful if each project’s MIS
and related ideas can be presented in
a workshop as this could lead to
better understanding of how MIS
issues are practically addressed
The MIS that the Project has come up
with still needs further modifications
since the reports that are being
generated are not satisfactory
(especially the financial aspect).
Also, the Project is in the process of
getting the software needed to “self
analyze” the data.

The Project is keen on introducing the
Computerized Data Management
System as just one part of the MIS.
By taking a broader view, however,
the aim is to benefit even key
stakeholders as communities and
local level beneficiaries. This goes
without saying though that the Project

6. Kenneth Pala
Manager –
Communication,
Monitoring and
Evaluation
Livelihoods
Improvement Project
How do other projects intend to analyze the information
generated in their MIS?
The Project wishes to clarify and be exposed to various
issues such as:

When one talks of an MIS we usually get bogged
down with the idea that it has to be computerized.
The Project itself has taken the meaning in a broader
sense which includes managing information that are
not software-based too, in addition to computerized
Views this discussion on MIS as great
news as the Project is currently in the
process of developing its MIS.
data.
for the Himalayas
(LIPH), Meghalaya,
India

Meeting information needs of the whole spectrum of
key stakeholders, starting right from government
agencies down to the grassroots organizations and
communities.
expects to acquire a more in-depth
understanding of MIS through these
discussions.

The Project plans to have a small
workshop of identifying stakeholders’
information needs, which can then be
used in developing the MIS. This
exercise is expected to make the MIS
more robust and useful.

7. Jose Roi Avena
DAR-IFAD Project
Facilitator

How different is MIS from M&E? How are they
interrelated or how do they interface? Does MIS
subsume M&E or is it vice-versa?
Department of
Agrarian Reform –
Foreign-Assisted
Projects Office
(DAR-FAPsO) –
IFAD Desk,
Philippines

What types/levels of MIS can be developed given
correspondingly different levels of funding, personnel
capability, and other resources available?

What information must be stored and accessible, when,
how, and for whom?

What level of computerization is required and
appropriate? Should MIS always be equated with
computerization? How can it be actually made
participatory in this case?

What expertise will be required to set up the MIS?

How can Participatory Geographic Information System
(PGIS) technology be efficiently and effectively merged
with existing project MIS? More succinctly, how can an
MIS be “up scaled” into a PGIS?
Systematizing data/information (input, processes,
results) in terms of capture, filing/storing, easy retrieval,
packaging and usage for different type of users and uses
8. Yolando Arban
M&E Officer

Wishes to learn from Laos’
experience
With DAR having around 18 on-going
foreign-assisted projects (FAPs) spread all
over the Philippines under its portfolio,
the office has already started developing a
GIS that “maps out” the scope or extent of
DAR FAPs all over the country. Perhaps
the next important step now is how this
GIS can integrate all the other MIS that
we have developed for the different FAPs
services that the department is offering
(e.g. rural infrastructure, community and
institutional development, agricultural
enterprise development, basic social
services, results monitoring and
evaluation). Integrating these MIS with
the GIS should afford DAR management
with a clear view of which areas already
have sufficient assistance and have shown
clear impact, and which areas still have
gaps to fill.
NMCIREMP can share its automated and
internet-linked M&E system experience
and its initiatives in using PGIS including
While the office already has a good
MIS for its rural infrastructure
interventions, it is still working on or
in the process of perfecting the MIS
for the other major components like
agricultural enterprise development,
community and institutional
development, and results monitoring
and evaluation, among others. It has
also started creating GIS to map the
extent of agrarian reform
communities (ARCs), which serves as
the vehicle for the integration of
DAR’s interventions, throughout the
country.
NMCIREMP is now in the process of
working out an integrated MIS that
tries to systematize its internal
DAR-IFAD Northern
Mindanao
Community
Initiatives and
Resource
Management Project
(NMCIREMP),
Philippines
9. Orlen Ocleasa
M&E Coordinator/
Community and
Institutional
Development
Specialist
Western Mindanao
Community
Initiatives Project
(WMCIP),
Philippines
(project staff, project partners, funders, oversight
agencies)

Linking all types of data/information (input, processes,
results) that can provide the users an overview (seeing
the forest) and details (counting the trees) of a project
during its life cycle (both for operations and for policies)

Moving from a project-oriented MIS towards responding
to needs and concerns of communities, which can be
operated and maintained by the communities

Combining high (computer-based like GIS, DVD) and
folk/popular/traditional (story-telling) technology for
capture and sharing of information and knowledge

Sustaining MIS (systems, structures, processes) after a
project ends
There is still a need for project staff to understand M&E
as an integral part of the whole MIS.

its little successes and continuing
challenges.
data/information (socio-economic
databases, financial inputs,
procurement of goods and services,
staff and partners'
performance, inventory of equipment
and facilities, reading materials, study
results, etc.) and how to link them
with its automated and internetlined M&E system. At the same time
it is also embarking on a shift in its
mode of data/information capture and
sharing towards a participatory
community-based MIS framework.
Participants can have a sharing of their
experiences in the following aspects:
WMCIP is about to end and is now
being mainstreamed to the
Department of Agrarian Reform
(DAR) Region 9 Office. There is still
a need to firm up the MIS of the
WMCIP Project Management Office
so that all data and information can be
transferred smoothly to its mother
agency, the DAR, thereby preventing
their loss. If the WMCIP MIS can be
enhanced with all the data and
information being secured, it can
become a model of an IFAD project
whose MIS is being firmed up or
redesigned at the phase out stage to
suit the existing MIS of the agency or
organizations to which it will be
turned over or those who will be
responsible for the continuation of the
Project activities. Either of two

There is a need to understand the integration and
complementation of M&E, financial recording &
tracking, intra office and external communications, and
others.

installation of the MIS and how it is
used in the different project
operations especially with regard to
M&E;

Licenses of available computer programs are quite
expensive in the market


Lack of personnel who can write programs tailored fit to
the MIS needs of a project
linking M&E data with the finance
and admin data so the correlation of
progress and fund disbursement can
easily be seen;

how documentation of best practices
are shared and used by the
stakeholders and the beneficiaries in
particular;

success stories and problems
encountered in the design and

Some developments in the field cannot be captured by
M&E tools

Lack of programs which can link and correlate M&E
data with the administrative and finance data, and their
eventual processing and use as information
implementation of MIS.
10. Amina Bidin
Project Facilitator
DAR-IFAD Support
Project for the
Indigenous Cultural
Communities and
MNLF in the Zone of
Peace Within the
Agrarian Reform
Communities
(SPICCnZPARC),
Philippines
11. Chongchith
Chantharanonh

Due to remoteness of Project areas and their isolation
from the mainland, there is difficulty in monitoring the
progress of the sub-projects.

Market information is difficult to access due to limited
communication facilities and information technology
reach.

Project staff / personnel need to understand the
difference of M & E and MIS and how these two relate
with each other.

Lack of skills of project staff to develop an M&E system
and install an MIS.
Most MIS are used only to monitor activities, compare
actual progress with the annual plan, and to report these
things to management without any assessment at all on
the effects that would lead to impact by the time midterm
or final evaluation comes. It is thus important to discuss
MIS in the context of results or effects monitoring and,
correspondingly, on what types of data are needed and
should be collected, how these are to be collected, and
how these data should eventually be analyzed. It is
equally important to discuss how these data and analyses
will be used in planning for future actions or directions.

Laos
While it can be said that the issues above are already
being considered in most initial designs of MIS, most
project implementers still have limited in-depth
knowledge on how to actually operationalize these
things.

Following are some recommendations for the proposed


scenarios is possible: the WMCIP
MIS being fitted into the existing MIS
of its mother agency or vice versa –
the WMCIP MIS being adopted by its
mother agency.
SPICCnZPARC, an IFAD grant
Sharing of experiences on how data
project attached to WMCIP and
and information are being gathered
implemented by DAR, is now on its
and consolidated with the limited
resources available and considering as termination phase. But the project is
still faced with the challenge of
well the remoteness of one Project
enhancing its MIS to consolidate all
area to the other
the data and information accumulated
that could be useful for the
Sharing of experiences on the
Department of Agrarian Reformsuccesses and hindrances in the
Autonomous Region in Muslim
design and implementation of MIS
Mindanao (DAR-ARMM) to sustain
the development efforts.
The Project wishes to share that, in its
case, the Logframe was already developed
and attached in the Appraisal Report. As
a result, they say that most of the people
concerned with implementation have very
little understanding on the meaning of
data collected based on the indicators set
by the Project design. The issues was data
collection method, data analysis, how to
reflect analysis to address potential issues
in next year plan.
MIS workshop:
(i) ENRAP should coordinate with the evaluation office,
e.g. UNOPS, on basic information or data necessary
for the theme. Before even designing the MIS, it is
very important to know what detailed information are
needed, when and how to collect the necessary data,
how these should be analyzed, and how they are to be
used afterwards;
(ii) the workshop should be jointly organized with
UNOPS, the latter being the evaluation office, so that
there can be an agreement on basic principles of
format, level of data, method, analysis tool, and when
and for what the data from MIS should be used;
(iii) case studies on selected good project experiences in
MIS should be presented during the workshop;
12. Priyantha
Adikaram
(iv) before closing the workshop, participants could agree
on an action plan to develop their own MIS based on
their basic understanding from the workshop so that
UNOPS and the evaluation office can recommend
improvements and any follow-up assistance needed.
 Inclusion of present data and information into the
proposed MIS
MREAP, Sri Lanka

13. Vinay Kumar
Planning and
Monitoring Officer
Jhrakhand Tribal
Development Society

GIS as a management and planning
tool

Physical and financial monitoring
are being undertaken
How the proposed MIS addresses impact monitoring and
participatory monitoring

Use of video documentaries as an
audio/visual tool for M&E

Assessment of effects and impact
is also being conducted

How to accommodate the proposed MIS within the
available infrastructure facilities

Relational database concepts

How to collect relevant information

Different models for an efficient and effective feedback
mechanism
Vinay’s group shares that although
responsibilities are given to an agency
called the Agriculture Finance
Corporation, the field reality is that inputs
are taken from the partner NGO. As the
development of the MIS takes place, all
Vinay’s group is in the process of
preparing an MIS for the Jhrakhand
Tribal Development Programme
where, mainly, output monitoring is
being captured in different
forms leading to critical analytical
14. Bashu Babu
Aryal
Project Management
Adviser

How the MIS could be made more user friendly

Sharing of information

Prompt decision by management

Linking the annual work plan with M&E and the MIS

Learning “loop”/curve at different levels

Benefits for stakeholders
the set formats are being tested even
before they are incorporated in the design
of the MIS software. They have even
sought assistance from a micro finance
consultant in designing the micro finance
component of the MIS. The challenge
currently facing the group is how to
institutionalize the whole concept of MIS
considering that conventional reporting
has been in use right from the beginning
of Programme.
The group is hoping that by getting inputs
through mutual sharing (via the proposed
workshop), they can make the Programme
MIS more action-oriented.
The Project believes that sharing on the
following themes can happen during the
discussions:

How has the developed system
helped each project furnish
information as required in relatively
shorter time?

How has the MIS been helpful in
terms of monitoring and evaluation?

What “precautionary measures”
should be taken into account while
developing MIS?

How has the system been helpful to
the various layers of managers in
terms of decision-making?

What are the implications of MIS on
Project Performance?
Western Uplands
Poverty Alleviation
Project (WUPAP),
Nepal
indicators.
The Project says that the MIS they are
using at present is not in a complete
form. They are one among others
trying to develop a complete MIS this
year. They are thus looking forward
to the MIS workshop that will be
organized, as they are fairly certain to
benefit from inputs that they will
gather during the event.
15. Pravanjan
Mohapatra
Programme Officer –
Planning, Monitoring
and Evaluation –
Programme Support
Unit
The Project wishes to share its experience
in creating and mobilizing a multidisciplinary team, consisting of experts on
watershed management, agriculture,
sociology, rural development, M&E and
software development, to develop its
MIS.
Orissa Tribal
Empowerment and
Livelihoods
Programme
(OTELP), India
16. RILP, Laos
17. Veena Khanduri
JTDP and CTDP
Veena’s group, which is in the process of
developing the JTDP and CTDP project
MIS, intends to share its experiences in
consulting various stakeholders about
their different information requirements.
The Project has expressed
appreciation for the opening of
discussions on MIS development in
IFAD projects. It related that it has
recently finalized the agency to
develop an MIS that would be used to
monitor the progress of program
implementation. In the coming days,
the Project MIS will be developed by
involving domain experts on
watershed management, agriculture,
animal science, sociology, rural
development, M&E, and software
development.
The Project reported that the design
of its MIS is underway. In line with
this, Project Management has
expressed interest in participating in
the discussions.
Veena’s group is currently working
as an M&E agency for the IFADsupported JTDP and CTDP project.
Besides conducting baseline and
concurrent evaluation, they are
developing the Project MIS. They
have already conducted two rounds of
workshop to discuss the requirements
of various stakeholders. After
inclusion of suggestions from all
stakeholders, the MIS is once again
under process for finalization.
Other Responses received after August 11
From: kenneth pala <[email protected]>
Subject: Re: MIS for IFAD projects
To: "ENRAP M&E" <[email protected]>
Dear Shalini,
Hello there. Although you mus have received my comments on the MIs for IFAD Project earlier, pl do
allow me to pen a few more concerns.
we recently had organize an orientation on M&E and one of the point of discussion is methods of
analysis of data collected. You may be aware that the kind and quantity of data that will flood in once
project are in full swing is going to be huge and on wide range of issues. The concern is to find a cost
effective, easy to use mechnism/software that would facilitate analysis of such data. We had a brief
orientation on the use of SPSS and i feel that it is potential software that can be looked at. Wonder of
some project are using this software and would like a deeper understanding on the utility of this
software. The anotheer concern rather the consensus reached during the training is that it is most
probably not a good idea to outs source MIS and data analysis without
project staffs having clue on what is being done by external agencies, the right approach would rather
be building the capacity of project staff to understabd the entire gamut. Any views on this
All for now and am keenly keeping tab of the mails from various projects.
regards
kenneth
-----------------------------------------------------------------------------From: "pd" <[email protected]>
To: <[email protected]>
Subject: Recommendations for Proposed MIS Work Shop<?xml:namespace prefix = o ns =
"urn:schemas-microsoft-com:office:office" /?>
Dear Shilini;
Please refer to your email of <?xml:namespace prefix = st1 ns = "urn:schemas-microsoftcom:office:smarttags" /?>August 09, 2006 on the subject.
We would like to share with you the following discussions in respect of MIS of FSDP in response to
the questions raised for discussions in that email message;
What are the key issues relating to design and implementation of MIS that Projects would
want information on during this workshop?
Response:
SFDP has developed its MIS about one and a half year back but it could not achieve its objectives,
rather has become redundant most probably due to the following reasons;
·
The soft ware developed for MIS of SFDP is not user friendly and has inherited many
technical flaws due to which it can not be used for generation of the reports.
·
Soft ware is developed but the capacity of SFDP staff was not developed for operation of the
system or modification of the system.
·
Contract for development of MIS was lacking provision for follow up or modification of system
on part of the consultant of the consultant hired for the job
Therefore, SFDP is expecting that the work shop should provide enough information and skills such
that the project becomes able to modify and operate its existing MIS or to plan for new system
professionally.
What kind of experiences relating to design and implementation of MIS can projects share with
others?
Response:
SFDP can share on information on costs, process of contracting MIS consultant, EOIs of MIS
consultants, time spent on developing the system, technical flaws in the system and
recommendations for implementation & sustainability of the system, based on experiences of SFDP.
Which projects are planning or are in the process of designing and implementing MIS?
Response:
SFDP (IFAD Loan No. 554 - PK) is planning to modify and operate its MIS system in the current
financial year.
We hope that these information will help in generating fruitful discussion on modification and operation
plan of SFDP for its MIS.
Please feel free to ask for any other information and discussion on the subject.
Regards
Zahir Shah
PD - SFDP
-----------------------------------------------------------------------Participant details
1. Govinda Kafley, Programme Coordinator, Leasehold Forestry and Livestock Programme (LFLP),
Nepal
2. Pushkin Phartiyal, Executive Director, Livelihood and Sustainable Development Programme,
ULIPH Partner NGO, India
3. Patrick Jayamanne, Program Coordinator, PTCRRMP, Sri Lanka
4. Houmphan Kosada, Provincial Project Director, OCISP, Laos
5. Adrian Marbaniang, M&E Officer, NERCRMP, Meghalaya, India
6. Kenneth Pala, Manager – Communication, Monitoring and Evaluation, Livelihoods Improvement
Project for the Himalayas (LIPH), Meghalaya, India
7. Jose Roi Avena, DAR-IFAD Project Facilitator, Department of Agrarian Reform – ForeignAssisted Projects Office (DAR-FAPsO) – IFAD Desk, Philippines
8. Yolando Arban, M&E Officer, DAR-IFAD Northern Mindanao Community Initiatives and
Resource Management Project (NMCIREMP), Philippines
9. Orlen Ocleasa, M&E Coordinator/ Community and Institutional Development Specialist, Western
Mindanao Community Initiatives Project (WMCIP), Philippines
10. Amina Bidin, Project Facilitator, DAR-IFAD Support Project for the Indigenous Cultural
Communities and MNLF in the Zone of Peace Within the Agrarian Reform Communities
(SPICCnZPARC), WMCIP Partner, Philippines
11. Chongchith Chantharanonh, MOF, Laos
12. Priyantha Adikaram, MREAP, Sri Lanka
13. Vinay Kumar, Planning and Monitoring Officer, Jhrakhand Tribal Development Society (JTDS),
India
14. Bashu Babu Aryal, Project Management Adviser, Western Uplands Poverty Alleviation Project
(WUPAP), Nepal
15. Pravanjan Mohapatra, Programme Officer – Planning, Monitoring and Evaluation – Programme
Support Unit, Orissa Tribal Empowerment and Livelihoods Programme (OTELP), India
16. RILP, Laos
17. Veena Khanduri, MIS agency for JTDP and CTDP
18. Zahir Shah, Project Director, South FATA Development Project (SFDP), Pakistan