Download 23 Special Meeting, Public Safety Building

Town of Concrete
Special Meeting
January 23, 2013
6:00 p.m. Mayor Wilson called the meeting to order.
Council Members Present: Jack Mears, Dave Pfeiffer, Marla Reed and Jason Miller.
Staff Present: Town Attorney David Day, Clerk Treasurer Andrea Fichter, and Fire Chief Rich
Philips.
Signed In: Evalyn Goeringer and Carol Fabrick.
Agenda Item: Public Safety Building Funding: Mayor Wilson turned the meeting over to Cody
Hart. Cody updated on the e-mails exchanged between him, Michelle Mazzola, Andrea Fichter and
Cameron Bailey from Kirk Pearson’s office. Cody updated the council on the changes in the building
size and reviewed the new plan layout. He stated there may be a cost savings from the architect to the
town for choosing to go with a smaller building. He stated there will definitely not be a cost increase.
Dave Pfeiffer questioned why the architectural costs would remain the same when the size of the
building is being reduced by one-third. Cody stated there are other aspects the architect will need to
complete besides just the actual plans for the building, but most likely there will be cost savings. All
he can say for sure right now as the plans stand is there will not be a cost increase.
Jason Miller handed out pictures of the interior of the building that he had taken today. Jason reviewed
items he discussed with the fire chief for that building and some minimal concerns the chief had with
the design. Jason reported on minor changes the fire chief had suggested.
Cody updated the council on discussions related to the CDBG Grant with Kirk Pearson’s office. He
stated that Pearson’s office will write a letter that will be submitted with the grant application stating
they plan to secure funding from their side. Cody stated this will put pressure on CDBG to fund the
project as well, making the project completely funded if both funding agencies award the requested
funds to the town.
Cody reviewed the cost breakdown and construction schedules. He reported that Schedule A will be
for the site work that must be done prior to building construction, Schedule B will be for the actual
building construction, and Schedule C is the remaining site work, such as the parking areas. He stated
that since this building has already been constructed recently in another district, the amount of
Schedule B should be an almost exact figure.
Discussion ensued regarding the amount of fill that will be needed and the need to make sure the
foundation is structurally sound enough to withstand the weight of the vehicles and equipment.
Cody stated as it stands, the project is fully funded. He stated he wants to make sure the town knows
what the options are on how to site the building on the lot to allow for future additions or bays.
Jason suggested moving the building as far to the west as possible, remembering that we need to have
room for a fourth bay or other facilities on the east side as well in the future.
Cody also reviewed the turn radius needed and movement of the fire trucks in this area. Rich Philips
and Darrel Reed stated they currently use spotters for backing into the bays and could continue to do
this for backing into the building. Darrel also stated it may be a good option to set the building back
off the street farther so the vehicles are not parked on the apron, as well using this area for training.
Cody stated that he just wanted the town to be aware of the choices regarding turnarounds.
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Marla Reed requested Rich’s opinion on needing an additional bay in the future. Rich stated that he
would like to see room left to do this in the future. Cody requested permission from the council to
work with Rich on the placement of the building to ensure there’s room on the west end for another
bay, while still ensuring there will room as well on the east end for additional facilities. Discussion
ensued on leaving the area east of the building as a grassy area, which will be easier to deal with in the
future if additions are added, instead of paving this area.
Discussion also ensued on other minimal changes that may need to be made to the building, such as
the ventilation in the bunker gear drying room. It was the consensus of the council for Rich to meet
with the fire chief of the McLean Road Fire Hall to discuss items that may need to be altered.
Cody also updated the council on the possible addition of a public restroom on the site that he may be
able to tie into the funding. Jason Miller stated that he did not like the location for the public restroom
and would like to see a restroom placed in a more centralized location. Cody stated in order to tie it
into this project it would have to be on the same site. It was the consensus of the council to look
elsewhere for funding for public restroom and to situate that restroom in a different location.
Cody requested approval from the council for him to work with Rich on the building layout for the
site.
Jack Mears made a motion for Cody and Rich to work on the building placement, a change in the
scope of work with Carletti Architects and to finalize the CDBG grant application and capital funding.
Jason Miller seconded the motion. The motion carried unanimously.
Dave Pfeiffer asked when the project would actually start. Cody stated with the funding cycles,
construction would begin in the spring 2014 and would take around six (6) months to complete.
Cody stated that he feels very optimistic that funding will be secured for this project and wished the
town luck.
Adjournment: Jason Miller made a motion to adjourn at 6:46 p.m. Jack Mears seconded the motion.
The motion carried unanimously.
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Judd Wilson, Mayor
_________________________________
Attest: Andrea Fichter, Clerk-Treasurer
Minutes prepared by Andrea Fichter
Minutes edited for grammar and spelling by Jason Miller
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