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TOWN OF GIBSONS
POLICY & PROCEDURE MANUAL
SUBJECT:
MEMORIAL PROGRAM
ADOPTED:
REVISED
October 19, 2004
1.
SECTION:
Parks
NUMBER:
6.2
PAGE 1 OF 3
RESOLUTION NO.:
Preamble
The Memorial Program provides a means for individuals, businesses or
organizations to donate funds to the Town specifically for memorial benches, picnic
tables, trees, tree markers and stones for enhancement of the community.
Donations will be accepted when space is available for the placement of memorial
benches, picnic tables, trees, tree markers and stones. Placement availability will
be determined and monitored by the Town.
2.
Goal
To provide guidelines for the addition of memorial benches, picnic tables, trees,
tree markers and stones in the Town for the use and enjoyment of the public, and
for the enhancement of the community.
3.
Policy
3.1
Sponsors
Individuals, groups of individuals (such as families), businesses, and other
organizations.
3.2
Dedication
A bench, picnic table, tree, tree marker or stone may be dedicated to a
deceased person as an "in-memory" donation or may be dedicated to
commemorate a special event or an occasion. More than one item may be
donated or dedicated at one time. Bench and picnic table dedications are
for a ten year term and sponsors are given the first opportunity to
repurchase the site after that period.
3.3
Financial Issues
3.3.1 Cost
The cost to the sponsor of the bench or picnic table and the plaque
will be $1,500.00. The cost to sponsor a memorial tree shall be the
TOWN OF GIBSONS
POLICY & PROCEDURE MANUAL
SUBJECT:
MEMORIAL PROGRAM
ADOPTED:
REVISED
October 19, 2004
SECTION:
Parks
NUMBER:
6.2
PAGE 2 OF 3
RESOLUTION NO.:
cost of the tree, plus installation. The cost of a tree marker shall be
$500.00. The cost of the memorial stone shall be the cost of the
rock and placement plus the plaque. Fees are subject to change to
provide for increasing material and labour costs.
3.3.2 Receipt to Sponsor
As donations to Canadian municipalities are tax deductible, each
donation of $500.00 (or more) will be receipted.
3.4
Placement
3.4.1 Location
Placement of benches, picnic tables, trees, tree markers or stones
will be determined on an individual basis, with consultation occurring
between the sponsor and the Town's staff, and other agencies if
required. Although staff will endeavour to place benches, picnic
tables, trees, tree markers or stones in requested areas.
The Town is to perform the selecting, planting, locating and
placement of memorial items. Further the Town does not guarantee
and is not responsible for the survival of trees.
The Town reserves the right to relocate any bench, tree or tree
marker for operational or other reasons.
3.5
Plaque
Plaque inscriptions will be provided to Town staff by the sponsor at the time
of the application for memorial bench, picnic table, tree, tree marker or
stones dedication and payment of donation. Standard plaques allow space
for five lines of copy, 30 spaces per line (spaces between words are
included in this figure) letters will be 1/4" in height and width. The Town
reserves the right to edit inscriptions for appropriateness.
TOWN OF GIBSONS
POLICY & PROCEDURE MANUAL
SUBJECT:
MEMORIAL PROGRAM
ADOPTED:
REVISED
October 19, 2004
3.6
SECTION:
Parks
NUMBER:
6.2
PAGE 3 OF 3
RESOLUTION NO.:
Maintenance
3.6.1 Town to maintain
Plaque inscriptions will be provided to Town staff by the sponsor at
the time of the application for memorial bench, picnic table, tree, tree
marker or stones dedication and payment of donation. Standard
plaques allow space for five lines of copy, 30 spaces per line (spaces
between words are included in this figure) letters will be 1/4" in height
and width.
The Town reserves the right to edit inscriptions for
appropriateness.
POLICY
The Memorial Program provides a means for individuals, businesses or
organizations to donate funds to the Town specifically for memorial benches,
picnic tables, trees, tree markers and stones for enhancement of the
community. Donations will be accepted when space is available for the
placement of memorial benches, picnic tables, trees, tree markers and
stones. Placement availability will be determined and monitored by the
Town. A bench, picnic table, tree, tree marker or stone may be dedicated
to a deceased person as an "in-memory" donation or may be dedicated to
commemorate a special event or an occasion. More than one item may be
donated or dedicated at one time.
Bench and picnic table dedications are for a ten year term and sponsors are
given the first opportunity to repurchase the site after that period.
The cost to the sponsor of the bench or picnic table and the plaque will be
$1,500.00. The cost to sponsor a memorial tree shall be the cost of the tree,
plus installation. The cost of a tree marker shall be $500.00. The cost of the
memorial stone shall be the cost of the rock and placement plus the plaque.
Fees are subject to change to provide for increasing material and labour costs.
As donations to Canadian municipalities are tax deductible, each donation of
$500.00 (or more) will be receipted.
Placement of benches, picnic tables, trees, tree markers or stones will be
determined on an individual basis, with consultation occurring between the
sponsor and the Town's staff, and other agencies if required. Although staff
will endeavour to place benches, picnic tables, trees, tree markers or stones in
requested areas.
The Town is to perform the selecting, planting, locating and placement of
memorial items. Further the Town does not guarantee and is not responsible
for the survival of trees. The Town reserves the right to relocate any bench,
tree or tree marker for operational or other reasons.
Plaque inscriptions will be provided to Town staff by the sponsor at the time
of the application for memorial bench, picnic table, tree, tree marker or
stones dedication and payment of donation. Standard plaques allow space
for five lines of copy, 30 spaces per line (spaces between words are included
in this figure) letters will be 1/4" in height and width. The Town reserves the
right to edit inscriptions for appropriateness. Plaque inscriptions will be
provided to Town staff by the sponsor at the time of the application for
memorial bench, picnic table, tree, tree marker or stones dedication and
payment of donation. Standard plaques allow space for five lines of copy,
30 spaces per line (spaces between words are included in this figure) letters
will be 1/4" in height and width.
The Town reserves the right to edit
inscriptions for appropriateness.
The personal information collected on this form is done so pursuant to the Community
Charter and/or the Local Government Act and in accordance with the Freedom of
Information and Protection of Privacy Act. The personal information collected herein
will be used only for the purpose of processing this application or request and for no
other purpose unless its release is authorized by its owner, the information is part of a
record series commonly available to the public, or is compelled by a Court or an
agent duly authorized under another Act. Further information may be obtained by
speaking with the Town’s Director of Corporate Administration at 604-886-2274 or
474 South Fletcher Road, Gibsons.
SPONSOR INFORMATION
NAME:
Company/Organization:
ADDRESS:
CITY:
POSTAL CODE:
HOME PHONE:
PHONE NO:
MEMORIAL ITEM: (Please tick beside appropriate item)
BENCH
PICNIC TABLE
TREE MARKER
PLAQUE WORDING
Line 1
Line 2
Line 3
Line 4
Line 5
STONE
TREE
OFFICE USE ONLY
Date of application:
Plaque number:
Date of installation:
LOCATION INFORMATION:
MEMORIAL
PROGRAM
INSTALLATION INFORMATION:
Standard Bench:
Concrete Pad:
No. Pad:
Pavers Pad:
Retainment:
Asphalt Pad:
SPECIAL REQUIREMENTS: