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Republic of Albania Ministry of Finance, Treasury System AMoFTS Albania MoF Treasury System • Ministry of Finance of Albania is implementing an integrated Public Finance Management System from 2001- end of June 2006. • We are asking for an extension based on a lot of key issues delays the process •The political changes • Network Infrastructure • Project implementation team dedicated not full time for the project • Recruitment and sustainable process of IT staff Evolution of Treasury Systems Treasury development process: (based on Treasury Reference Model) 1. Building the IT department, Preparing the ToR’s for Integrated Treasury System 2. 2nd Phase Design and implementation of Albanian Treasury System 1. Software parameterization & customization 2. Hardware generalization 3. Countrywide network infrastructure Albanian Project implementation group Steering committee – – – – – – – – – Deputy Minister, General Secretary, General Budget Director, General Treasury Director, Budget Directors by budget areas, Treasury Director, Accounting Director, Debt Director, Macroeconomic Director, WB PIU director, WB representative. Project Manager Technical Project Manager Coordinators & Key users group Trainers Group System Functionality Functionality Common Implementation Options 1- Macroeconomic forecasting LDS 2- Budget Preparation LDS / COTS 3- Core Treasury System COTS + General Ledger + Accounts Payable Interface with banking system (TSA) + Purchasing / Commitment Interface with procurement agency + Accounts Receivable Interface with revenue collection + Cash / Fund Management Interface with banking system (TSA) + Financial reports + Org. Structure / Workflow Mgmt. + Asset / Inventory Management 4- Operational support for SUs Interface for spending units (LDS) 5- Internal debt management LDS 6- External debt and aid mgmt. Interface with DMFAS 7- Personnel database (HR mgmt) LDS / COTS 8- Payroll calculations LDS 9- Support for Auditing Locally developed reports 10- Management Information System COTS LDS : Locally Developed Software COTS: Commercial Off-The-Shelf Software AMoFTS Business Flows The AMoFTS functional processes are classified as: Budgeting • Preparation of Estimates, Consolidation and Approval • Appropriation, Budget Breakdown and Budget Releases Procurement and Payment Management • Commitments and Purchase Orders, Expenditure Requests • Payment Execution Revenue and Cash Management • Revenue Accruals, Revenue Reconciliation and Distribution • Bank Statement Reconciliation, Cash Forecasting Fixed Asset Management • Off-line FA management, FA journaling • On-line FA management, Asset Additions, Asset Transactions and Depreciation Accounting and Financial Reporting • General Ledger Accounting and Reconciliation, Period Closing • Fiscal Reporting Financial Management Cycle Budget Execution Commitment Management Budget Preparation Fixed Asset Management* Audit and Evalution Payment Management Cash Management Budget Review Fiscal Reporting Debt Management* *Interface with other systems Revenue Management* Oracle APPS modules Budgeting General Ledger Purchasing Payables Fixed Asset Management Receivables Cash Management Financial Statement Generator Spreadsheet tools (PSB Spreadhseet Integration, ADI Spreadsheet Integrator) Design and Implementation of Information Systems Secure countrywide Network infrastructure Contract signed through a direct contract with Albtelecom Company. On the implementation process: end of july, end of september Albanian MoF Integrated PFMS Network Topology Treasury / PFMS BCC MoF/Treasury Line Ministries & Departments Budget Process GovNet F/O conn. Revenues State Tax Administration State Customs Service Tirana Other Revenue Org. Internet Backup F/O conn. Internet access Backup ISDN PoP Bank of Albania F/O conn. Audit Treasury Single Account DoPA - HRMIS Public Procurement PoP IP Network Internet Line Ministries and Gov Agencies in Tirana PoP PoP Other Related Gov Agencies Dedicated line PoP PoP Dedicated lines (online connections) [e.g. Frame Relay] Backup line District #1 District # 1 TC PSTN District #2 District #2 TC Regional / District Treasury Offices + Local Governments Statistics Institute Countrywide VPN All regional / local offices Regional Treasury Office HRMIS Procure-Payroll-IA FMIS + BCC Data Exc FMIS + Business Continuity Center PFMS System Center District #n TC TC District #n On demand lines (online/offline) [e.g. Dial-Up or ADSL] Design and Implementation of Information Systems – Development of web based Application Software – Oracle Financials Parameterized and Customized based on the Albanian Public Financial System April 2005-June 2006 Design and Implementation of Information Systems – Central Servers and field Hardware – System and network management – System safety / security and business continuity solutions Siemens Contract March-July 2006 Conclusions Development of the Albanian integrated State Treasury according to the best practices is a complex task, & Implementation of such wide spread changes would require: Government commitment and management support at the highest levels to ensure that the change process is completed smoothly Inter-institutions coordination and user involvement in system design Start building institutional capacity and technical skills during preparation phase Development of project management and technical support units within the MoF/Treasury for sustainability of implemented systems Project implementation team must work as a separate group dedicated full time for the implementation of the project IT staff full load dedicated during the implementation of such huge and very difficult process.