Download Reducing Readmissions Data Collection - K-HEN

Reducing Readmissions
K-HEN Data Collection
& Submission
Dolores Hagan, RN BSN
K-HEN Education and Data Manager
August 2012
Objectives
• Review reporting requirements
• Review K-HEN recommended measures
• Review the specifications for monitoring
data (Inclusion and exclusion criteria)
• Discuss requirements for baseline data
• Define data entry and submission timeline
• Identify measures that may be pulled
from other systems where data is
currently being entered
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Reporting Requirements
• For each topic area chosen, hospitals are
required to submit data for at least
– One process measure AND
– One outcome measure
• Hospitals are strongly encouraged to
report on the K-HEN recommended
measures
• Additional outcome and/or process
measures may be selected and reported as
desired
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K-HEN Recommended Measures
• Purpose—standardize reporting on the same
measures across the state for robust
benchmarking capability
• Measures selected based on polling data from
the KHA Quality Conference in March 2012
• Have continued to evolve with your feedback
(Keep it coming! )
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HRET HEN Encyclopedia of Measures
• Lists all measures available in the CDS
• Defines the numerator and denominator for
each measure
• Provides a link to the source of the measure
• http://www.khen.com/Portals/16/Documents/HRET_HEN_
Encyclopedia_of_Measures_v3.pdf
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Reducing Readmissions: Outcome Measure
• Survey recommended – HF 30-day risk
standardized readmission rate
• Not feasible to collect real-time
• Preferred measure: #77 Heart Failure
Patients - Readmission within 30 days (All
Cause)
• Alternate measure: #75 Readmissions within
30 days (All Cause)
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# 77 Heart Failure Readmission Criteria
• Numerator—Patients readmitted to the same
facility, for any reason, within 30 days of date of
discharge after hospitalization for HF (multiple
readmissions for same patient within 30 days of the index admission
should only be counted once)
• Denominator—All HF patients discharged alive with
principal diagnosis code as listed in Encyclopedia of
Measures
• Exclusions
– Patients < 18 years of age
– Observation patients
– Discharged AMA or transferred to another acute care
facility
# 75 Readmission Criteria
• Numerator—Non-elective inpatients
returning as an acute care inpatient to the
same facility within 30 days of the date of
discharge
• Denominator—Total inpatient discharges
• Exclusions:
– Observation patients
– Expired patients
– Discharged AMA or transferred to another acute
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care facility
Reducing Readmissions: Process Measure
• Preferred Measure: #69 Heart Failure
Discharge Instructions
• Alternate Measure: #67 Patients receiving
complete discharge education verified by
Teach-back or other means
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#69 HF Discharge Instructions Criteria
CMS Core Measure – HF-1
Numerator—HF patients with documentation
that they or their caregivers were given written
discharge instructions or other educational
material addressing all of the following:
 Activity level
 Diet
 Discharge Medications
 Follow-up appointment
 Weight monitoring
 What to do if symptoms worsen
Denominator—HF Patients discharged home
Source: Joint Commission Specifications Manual for
National Hospital Inpatient Quality Measures
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#67 Discharge Education Criteria
Numerator
• Patients receiving complete discharge
education verified by teach-back or other
means
Denominator
• All eligible patients
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Baseline Data
• Only submitted one time
• For all topic areas except Readmissions:
– Baseline data is from 2011 prior to January 1, 2012
– May be the entire calendar year of 2011 or any other
period within the year (a month, a quarter, etc)
– Enter your specific period beginning and ending
dates
• Readmission Baseline Data
– Preferably CY 2011
– May use Jan – Jun 2012 if 2011 data is not available
• If no baseline data is available, do not enter anything for
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baseline—begin with monitoring data
Date Entry and Submission Timeline
• CMS Reducing Readmissions focus
– Requesting as much data as possible be entered
from August through December 31
• Data should be entered on a monthly basis as
much as possible
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Reducing Readmissions
Complete baseline
data entry by
August 15!
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Reducing Readmissions
2012 Monthly Data Entry Schedule
Monitoring Month
Data Entry Available
Data Entry Complete
January
Immediately
As soon as possible*
February
Immediately
As soon as possible*
March
Immediately
As soon as possible*
April
Immediately
As soon as possible*
May
Immediately
As soon as possible*
June
August 1, 2012
September 30, 2012
July
September 1, 2012
October 31, 2012
August
October 1, 2012
November 30, 2012
September
November 1, 2012
December 31, 2012
October
December 1, 2012
January 31, 2013
November
January 1, 2013
February 28, 2013
December
February 1, 2013
March 31, 201
*If data is available
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Comprehensive Data System (CDS)
• Link to HRET training webinar for CDS
located on K-HEN website under Data Page
• https://www.hretcds.org/Login.aspx
• Data coordinator receives initial login and
creates hospital’s users
– At least two data administrators
– As many data entry users as needed
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Measure Selection
• Review the K-HEN Recommended
Measures and the HRET Encyclopedia of
Measures
• Determine which measures you will report
Remember you MUST report on at least one
process and one outcome measure
per topic area selected
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Measure Enrollment
• Enroll in the measures that you are
reporting
• Select Admin  Measure Enrollment
– Select the topic area
– Select/deselect and save the measures that
you will be reporting on
– This will narrow your choices for data entry to
only those selected
– You may reselect those measures at a later
time if desired
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Data Collection & Entry
• Review the numerator and denominator
criteria for the measures selected
• Collect and compile the data
• Sign on to the CDS
– Select Data Entry tab
– Select the topic from the drop  Select Next
– Find the appropriate measure  Select Enter
Data
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Baseline Data Entry
• Defaults to the Baseline tab
• Enter the Measurement start and end dates  Select
‘Add’
• Under ‘Data Entry’ column, Select ‘Go’
• Was data collected for this measurement period? 
Select Yes or No
– If No, enter reason (e.g. data not available)
– If Yes, enter the numerator and denominator
– Select Save or Submit
• Save holds data in ‘temporary’ area and is not available for
reporting within the CDS
• Data may be edited by the hospital until it is submitted
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Monitoring Data Entry
• Select the Monitoring tab
• Under the Data Entry column, Select ‘Go’ for
the appropriate month
• Was data collected for this measurement
period?  Select Yes or No
• If No, enter reason (e.g. data not available)
• If Yes, enter the numerator and denominator
• Select Save or Submit
– ‘Save’ holds data in ‘temporary’ area and is available for
reporting within the CDS
– Data may be edited by the hospital until it is submitted
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Data Tidbits
• Each month should have data entered or a
reason it was not collected
• Additional training will be provided after data
has been entered and reporting is available
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Monthly Progress Report
•
•
•
•
Due to K-HEN by the 10th of each month
Use template provided
One report per topic area
Report template and sample complete
report located on K-HEN website (www.khen.com) under Tools and Resources
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Project Title: ______________________________
Hospital Name: ____________________________
Date: _____________
State: _____________
Self Assessment Score, 1-5 (see AHA/HRET Assessment Scale document) = <enter score here>
Aim Statement
Aim?: (Including your How
Good and By When
statement)
Why is this project
important?:
Changes being Tested,
Implemented or Spread
(For each listed change,
indicate whether it is being
tested (T), Implemented (I)
or Spread (S))
Run Charts
Lessons Learned
(Make fonts large, title, labels, dates
and notes very simple on graphs
prior
to shrinking graphs. Should be able
to
fit 6-8 readable graphs here.
If no data are available for a particular
measures either create “empty” run
list
the name of the measure(s) to be
collected.)
(Enter summary here)
Recommendations and
Next Steps
• Enter summary here (what
do you need from Executive
Project Champion, Sponsor
at this time to move
project?)
• Recommendations
• Next steps for testing
Team Members
(Name of Project
Champion, Senior Leader
Sponsor & all other names
& roles)
© 2012 Institute for Healthcare Improvement
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Project Assessment Scale
• http://www.khen.com/Portals/16/Documents/HRETHEN
ProjectAssessmentScale.pdf
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Homework
• Set up CDS users for your site
• Collect and enter baseline data by Aug 15
• Enter monitoring data for Jan - May 2012 as
available
• Enter monitoring data for Jun 2012 by Sep 1
• Complete July progress report by Aug 10
and email to [email protected]
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Questions
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