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EFFECTIVE COMMUNICATION SKILLS PART 1 – INTRODUCTION Objectives • To understand the importance of communication • To improve upon verbal communication – written & oral • To improve upon non-verbal communication – body language, listening skills, mannerisms What is communication? • A process of transferring information from one entity to another: – Effective Communication – Interpersonal communication – Formal Communication Process Medium Barrier SENDER (encodes) RECEIVER (decodes) Barrier Feedback/Response Communication is: Words 7% 55% Body Language 38% Paralinguistic Why should you improve your communication skills? • • • • • Interact – Socially/Professionally Negotiate To develop yourself as a professional Progress Competition Activity • Draw a picture 7 Cs of Communication • • • • • • • Clarity Completeness Concreteness Courtesy Conciseness Correctness Consideration Few major Barriers in communication • Unwillingness to communicate • Lack of Self-Confidence • Language differences • Vocabulary level • Voice quality • Assumptions • Distractions • Weak listening ability • Emotions • Less Interest • Use simple words and phrases that are understood by every body. • Increase your knowledge on all subjects you are required to speak. • Speak clearly and audibly. • Check twice with the listener whether you have been understood accurately or not • In case of an interruption, always do a little recap of what has been already said. • Always pay undivided attention • While listening, always make notes of important points. • Always ask for clarification if you have failed to grasp other’s point of view. • Repeat what the speaker has said to check whether you have understood accurately. • Do not instantly react and mutter something in anger • Do not use technical terms & terminologies not understood by • • • • • • majority of people Do not speak too fast or too slow Do not speak in inaudible surroundings, as you won’t be heard Do not assume that every body understands you While listening do not glance here and there as it might distract the speaker Do not interrupt the speaker Do not jump to the conclusion that you have understood everything Formal Communication • Rules of communication: – Go through channels – Adhere to orders and direction coming from above – Escalate problems as needed going through your chain of command – Avoid badmouthing – superiors/colleagues First Impression • It takes just a quick glance, maybe three seconds, for someone to evaluate you when you meet for the first time. – – – – – – – Be on Time Be Yourself, Be at Ease Smile! Be Open Small Talk … Be Positive Be Courteous And Attentive Implementations • When at work, speak only in English • Self – introduction ( 2 - 4 minutes) next week