Download Quote template for RECs [MS Word Document

Quote template for registered electrical contractors
1. Fill in this quote template, ensuring that all sections are completed, including the drawings. Refer to
the ‘Assessment methodology’ document for information on how the department assesses quotes
(available on our website).
2. If you have not registered for the PRF program you will need to complete and submit a ‘Supplier
Application Form’. Please email [email protected] or visit
www.energyandresources.vic.gov.au/powerlines.
3. Send all completed quotes directly to DELWP to:
Email (preferred):
[email protected]
Post:
Powerline Replacement Fund
GPO Box 4509, Melbourne Vic 3001
When submitting quotes please note the following:
You will be required to manage and include in your quote all costs and activities associated with
the undergrounding works (including those being performed by third parties) including;
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Pit installation and truck appointments with the power companies (these may be waived
however this would need to be checked with the relevant power company)
Any meter alteration fees
Trenching and cabling
Removal of poles and all waste material (including rocks)
Site remediation to ensure that the property is undamaged and is, as far as practicable, in the
same state it was prior to the works being carried out.
The government funding will only cover a ‘like for like’ replacement. That is, the current capacity of
the overhead will be replaced with the same capacity. POEL owners wishing to upgrade their capacity
are free to do so, but are responsible for meeting the additional cost. Pre-existing issues, such as
faulty meters and household wiring are also not covered.
DOC/15/265030
1. Please provide your details:
Date of site visit:
Date of quote:
Your reference (quote number):
Contact Name:
Company name:
Contact phone:
Email:
REC number:
Invoice and payment information. Should you be successfully awarded these works, the invoice must
be made out to DELWP, not the customer.
Payment terms will be 30 days after the date of your invoice and submission of a copy of the
Certificate of Electrical Safety and completed voucher.
2. Please provide customer (POEL owner) details:
Name:
POEL Address:
Owners contact number:
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3. Works required:
a. Existing private electric lines (includingexistingunderground cables):
Service Point
(with description such as
house, shed etc)
Length of route
(metres)
Phases
*Bare wire (pls circle)?
(Yes / No – or existing
underground cable)
1:
yes / no / UG
2:
yes / no / UG
3:
yes / no / UG
4:
yes / no / UG
5:
yes / no / UG
TOTAL
Existing
amps per
service point
n/a
*To be eligible for funding the POEL MUST have a span (or part there-of) that is bare-wire. A fully insulated POEL is
NOT eligible for funding.
*The PRF will only fund replacement of POELs to the existing amperage per service point. The cost of any upgrades to
this are to be met by the POEL owner.
Is this POEL a sub-circuit (in its entirety)?
yes / no
(circle one)
(If Yes, please provide details):
b. Removal of materials:
All cabling, cross arms, rocks
and other waste material must
be removed from the property.
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Are any poles required to
remain in place?
Yes / No. If yes, please select the reason and number of poles
remaining.
Unless there is a reason, all
poles must also be removed.
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□
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Number of poles being removed (and associated cables)
Owner preference
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*Telephone or data cables
Other. Please state_______________________________
Number of poles remaining
*The department will not cover the costs for undergrounding or relocating telephone or data cable.
These costs are to be borne by the POEL owner.
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c. New underground arrangements
(including existing underground cables to be retained):
Service Point
(with description)
Length of
new route
(metres)
*Retain
existing
UG?
Phases
CU or
AL
Y/N/
not applic.
Conductor
size
(mm2)
Conduit
size
(mm2 if used)
Amps
delivered
to
service
point
Voltage
drop (%)
^Phase
used for
VD calc.
1:
2:
3:
4:
5:
TOTAL
*Calculate voltage drop for any existing underground circuit if it is to be retained (ie not replaced).
^If using 2 phase calculation - is the load sufficiently balanced?
Yes/No
Attach copies of all VD calculations where possible.
The PRF only funds ‘like for like’ replacement. It does not include improving undersized services. Do not
include the replacement of existing underground services unless required by regulation or the Service
and Installation Rules (SIRs).
Is the transformer on the
property?
Yes / No
Are you proposing to replace an
existing underground cable?
Yes / No.
If yes, please provide an explanation referencing regulations or
the SIRs.
Have you confirmed the capacity
of the transformer that will be
connected to the new
underground supply (including
shared capacity if it supplies
other customers).
Yes / No / Not Applicable
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It is highly recommended you confirm transformer capacity even
if you are replacing a service with the same current requirements
in case the transformer is overloaded.
d. Other new assets proposed for installation:
Asset description
Reason required
a. Please list third party contractors:
Contractor
Name/Details
Excavator/Trencher:
Equipment hire:
Inspector:
Other:
b. Anything else:
Is there any other relevant information that needs to be considered as part of this quote?
For example is there any component of the existing installation which is non-compliant with current legal and
regulatory requirements AND which will need to be replaced in the course of completing the works?
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4. Statement of costs:
Item
Labour:
Materials:
Removal of waste material (poles and
cables)
Excavation, backfilling and site
remediation (make sure you discuss all
Mandatory (these must be
included in your quote)
Amount (ex GST)
□
□
□
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remediation works with the customer and this
quote covers that cost – you will be responsible for
all remediation whether or not included in the quote):
Distribution business costs. This quote
must include any pit or truck
reconnection costs. (Please check with the
□
appropriate DB as these costs may sometimes be
waived for POEL replacement jobs.)
Licenced electrical inspector and CoES
costs:
Other costs:
□
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Energy Safe Victoria inspection*
(only if seeking exemption to
undergrounding – refer below)
Subtotal:
GST:
TOTAL COST:
*Insulating the Overhead Service
Please ensure you have considered replacing the POEL with an overhead insulated service (to be
authorised by ESV) where there is excessive rock. You can make your quote conditional upon
obtaining that authorisation.
The fee charged by Energy Safe Victoria (ESV) should be included in your quote. Upon awarding of the
works a Conditional Offer will be issued allowing you to engage with ESV to seek the exemption. If an
exemption is not granted, the Conditional offer will be withdrawn, you will be refunded the ESV amount and
should then submit a quote for undergrounding the POEL. Do not incur any additional liability until the
exemption has been confirmed by ESV (for example ordering materials) as the department will only refund
the ESV amount.
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5. Drawings
Please include sketches showing location of existing and proposed location of new works (including any
existing underground cables)
For the existing service: Please indicate which spans are bare-wire and those which are insulated.
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