Download Greene County Extension Mentoring Program Coordinator Job Description

Greene County Extension Mentoring Program Coordinator Job Description
This part-time, temporary position works closely with the Greene County Mentoring Program Advisory Committee, Iowa
Mentoring Partnership, and Greene County Extension staff to implement the youth mentoring program in Greene County. It
is under general supervision of the County Extension Council and direct supervision of the County Extension Coordinator.
Position is approximately 5-15 hours per week with the annual limit of hours dependent upon grant funding. Appointment
term is July 1, 2015 – June 30, 2016, with possibility for renewal.
Job duties include, but are not limited to:
Youth Mentoring Programming
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Recruit mentors, mentees, and other volunteers to participate in the program through marketing, promotion, and
referrals
Conduct face-to-face interviews and hold orientation sessions with potential mentors and mentees
Provide ongoing screening of potential mentors before contact with children by conducting background checks and
character references
Orient and train mentors, mentees, and parents/caregivers by providing an overview of the program, clarifying
roles/responsibilities/expectations, and discussing how to handle a variety of situations
Match mentors and mentees using established criteria by arranging for introductions and ensuring all involved
(including parents/caregivers) understand and agree to the terms and conditions of program participation
Bring mentors and mentees together for mentoring sessions that fall within the program parameters, providing safe
locations and circumstances, as well as resources and materials for activities
Whenever possible, connect mentors and mentees with the Greene County 4-H program to incorporate the positive
youth development components that the 4-H program provides.
Provide ongoing support, supervision, and monitoring of mentoring relationships
Communicate regularly with and offer continuing training opportunities for program participants
Offer support to help mentors and mentees define next steps for achieving mentee goals and bring mentors together
to share ideas and support
Establish a process to manage grievances, resolve issues, and offer feedback for all program participants – mentors,
mentees, and parents/caregivers
Assist mentors and mentees whose relationship is not working out and ensure that appropriate documentation is
done on a regular basis
Recognize the contribution of all program participants through recognition events and by making the Greene County
community aware of the contributions made by mentors, mentees, supporters, and funders
Solicit feedback from mentors and mentees regarding their experience and use information to refine the program and
retain mentors
Actively recruit and retain members of the Greene County Mentoring Program Advisory Committee and facilitate the
group’s meetings to improve programming and management
Create/maintain a comprehensive system for managing program information, including finances, records, activities,
program evaluation efforts, and documentation of mentor/mentee matches
Design a resource development plan that allows for diversified fundraising such as individual, community, and
corporate donors, as well as in-kind gifts and grant funding
Monitor the mentoring program by reviewing policies and procedures on a regular basis, collecting program
information from mentors and mentees, and continually assessing customer service
Provide quarterly reports and other reports as required by any and all grants, and provide leadership for the writing
and submission of future grants
Develop a plan to measure program process and expected outcomes
Create a process to reflect and disseminate evaluation findings
Professional Development
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Develop and follow a personal professional development plan consistent with personal and organizational goals
Participate in regular and ongoing training opportunities available from Iowa Mentoring Partnership and Iowa State
University Extension and Outreach
Maintain positive working relationships with community partners and all county and state Extension staff
Publicity
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Regularly update Greene County Extension website with latest news, events, and information related to mentoring
programming in the county
Assist in creating news releases and publications, as needed, to promote mentoring services to the general public,
including schools, civic groups, and others interested
Qualifications
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High school graduate, prefer associate’s or bachelor’s degree in youth subject matter
Past experience in working with a mentoring program preferred
Knowledgeable and supportive of total ISU Extension & Outreach program
Ability to relate, respect, and appreciate volunteers, community leaders, and service providers
People oriented, skilled in customer relations
Willing to cooperate as a team player
Adaptable to a flexible schedule
Resident of Greene County preferred
Job Skills
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Excellent verbal and written communication skills
Computer skills (Word, Excel, Publisher, Outlook, Internet Explorer)
Working knowledge of office equipment
Filing and organizational skills
Problem-solving skills and ability to work on multi-tasks simultaneously
Self-starter – able to initiate work without direct supervision
Benefits
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Hourly wage commensurate with experience and education
On-going in-service training related to job responsibilities
Employer’s share of Social Security, IPERS and Medicare
Reimbursement for work related travel and meals
Employee Personnel Handbook
Greene County Extension is an Affirmative Action/Equal Employment Opportunity Employer.