Download Understanding Web Services

WEB CONTENT MANAGEMENT TRAINING
Creating
Accessible Word
Documents
by Debbie Lyn Jones, IT Manager I, NSU Web Services Manager
Creating Accessible Word Documents
Accessibility
Section 508 of the Disability Act, requires that we post
items to the website that gives equal access to all
users.
This includes, but is not limited to, the files that are
placed online, such as .xls, .pdf, .doc and .ppt.
Creating Accessible Word Documents
Alternative Text
Alternative text also known as alt text, appears when
you hover your mouse over images in your documents.
If a person is using a screen reader, the reader will be
able to indicate to the user, what the alternative text
is, so that the user understands the meaning or use
behind the image.
Creating Accessible Word Documents
Alternative Text
Alternative text is used on:
Photos, clipart
Charts, shapes, SmartArt graphics
Embedded objects, groups
Tables
Videos and audio files
Creating Accessible Word Documents
How to add alternative text:
Right
click > select FORMAT
for tables > select Table Properties
Click Alt Text
Enter in the items description or
alternative text to describe it.
Creating Accessible Word Documents
For Tables:
Specify
the tables column headings
Click anywhere in the table
Select the Table Tools Design tab (in the
Table Style Options group)
Select the Header Row check box
Add your header information.
Creating Accessible Word Documents
Using Headings
The
H1 shows what your specific
page is about.
Headings
Keep
should be one line long
headings fewer than 20 words
Ensure your headings are in the right
order
Creating Accessible Word Documents
Hyperlink Text
Hyperlink
your link.
text gives a description to
When
adding a hyperlink, be sure to fill in the
hyperlink text field.
Keep
the hyperlink text brief
Ensure the hyperlink text is descriptive
Creating Accessible Word Documents
Tables
Use simple table structures
Nested tables make it difficult for those using a
screen reader.
Tab
through your table from beginning to
end, to test your tables layout.
Tabbing through gives you a better idea of how screen readers access your tables information.
Creating Accessible Word Documents
Accessibility Checker

Accessibility Checker is located in: Microsoft Word, Excel and
PowerPoint.





Click File > Info > Select Inspect Document
Accessibility issues will be listed with instructions on how to fix the issues.
Error – An error indicates this content is very difficult for persons with
accessibility issues to understand.
Warning – The content is difficult in some but not all cases.
Tip - Recommendations
Files converted to .pdf will maintain the same accessibility standards of the original file.
Creating Accessible Word Documents
Images - example
Microsoft Word 2013
Select image > right click > select Format
1. On the right a box appears
2. Select Layout & Properties
3. Alt Text displays at the bottom
Creating Accessible Word Documents
Tables - example
Microsoft Word 2013
1. To add alternative text to a table:

Right Click > table properties > alt text
To specific column header rows:
2.



Click anywhere in table
in the Table Tools tab > click Design tab
In the Table Style Options > ensure HEADER ROW is
checked. Add header information in the box
Understanding Web Services
Question and Answer time
To find the Web Services website:
1.
http://www.nsu.edu
2.
Select the A-Z Index (top left)
3.
Select the large blue image (to the right) – that has Web Services
on it.
Understanding Web Services
Thank you for attending
These slides will be posted online – and linked to the
training calendar page.