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What is a Content Management
System and Why Do We Need One?
Having created a web site, the first question that springs to mind should be
“what’s next, what should I do now?”. But usually it is forgotten. For this
reason – there are plenty of websites that are created and simply left without
any effort to sustain them and upgrade its content.
The effect of this is that there are thousands
of websites with out of date messages, text mistakes, old product prices, etc.
Moreover, there are thousands of negative thoughts in users’ minds who notice this
kind of internal negligence. The general solution to rectify this problem is to contact
your web agency. However, what does it mean? Additional costs? Additional time
spend on task creation, verification, corrections?
This doesn‘t need to be the case…A Content Management System or CMS allows
you to manage your website yourself. You get a back end login area and with this
you can add and edit your website’s pages, edit your menu, add links, images,
videos, documents, etc.
Some CMS systems can be very difficult to use so it is important to get a userfriendly CMS with lots of functionality so managing your website is fun rather than a
burden that you avoid.
Advantages of a Content Management System
Cost saving – you won’t need programmers or a web design agency to change
the content of your website.
No additional costs – you won’t have to buy any additional software to manage
the content of your website.
Just in time content – you can change the information of your website whenever
you need. No more delays.
Time saving – all content changes can be made by the person who is
responsible for this information. No more explanations to other people – No
Content quality improvement – those responsible for areas concerned to their
particular job can be responsible for updating that section of the site.
Happy clients – they can find all important information in your website at any
Easy to use – you can correct the content of your website with a few clicks of the
Reaction time to the market intelligence – it is only a matter of minutes.
Content management system
From Wikipedia, the free encyclopedia
A content management system (CMS)[1][2][3] is a computer program that
allows publishing, editing and modifying content as well as maintenance from a central interface.
Such systems of content management provide procedures to manage workflow in a collaborative
environment.[4] These procedures can be manual steps or an automated cascade. CMSs have
been available since the late 1990s.
CMSs are often used to run websites containing blogs, news, and shopping. Many corporate and
marketing websites use CMSs. CMSs typically aim to avoid the need for hand coding but may
support it for specific elements or entire pages.
Main features
Main article: Comparison of content management systems
Main article: Enterprise content management
The function and use of content management systems is to store and organize files, and provide
version-controlled access to their data. CMS features vary widely. Simple systems showcase a
handful of features, while other releases, notably enterprise systems, offer more complex and
powerful functions. Most CMS include Web-based publishing, format management, revision
control (version control), indexing, search, and retrieval. The CMS increments the version
number when new updates are added to an already-existing file.
A CMS may serve as a central repository containing documents, movies, pictures, phone
numbers, scientific data. CMSs can be used for storing, controlling, revising, semantically
enriching and publishing documentation.
Distinguishing between the basic concepts of user and content, the content management system
(CMS) has two elements:
Content management application (CMA) is the front-end user interface that allows a user,
even with limited expertise, to add, modify and remove content from a Web site without the
intervention of a Webmaster.
Content delivery application (CDA) compiles that information and updates the Web site.
Web content management system
A web content management system[5] (web CMS) is a bundled or stand-alone application to
create, manage, store and deploy content on Web pages. Web content includes text and
embedded graphics, photos, video, audio, and code (e.g., for applications) that displays content
or interacts with the user. A web CMS may catalog and index content, select or assemble
content at runtime, or deliver content to specific visitors in a requested way, such as other
languages. Web CMSs usually allow client control over HTML-based content, files, documents,
and web hosting plans based on the system depth and the niche it serves.
Component content management system
A (CCMS) specializes in the creation of documents from component parts. For example, a
CCMS that uses DITA XML enables users to assemble individual component topics into a map
(document) structure. These components can be reused (rather than copied and pasted) within
another document or across multiple documents. This ensures that content is consistent across
the entire documentation set.
Enterprise content management systems[edit]
Main article: Enterprise content management
An enterprise content management system[1] (ECM)[6] organizes documents, contacts and
records related to the processes of a commercial organization. It structures the enterprise's
information content and file formats, manages locations, streamlines access by eliminating
bottlenecks and optimizes security and integrity.
1. ^ Jump up to:a b Managing Enterprise Content: A Unified Content Strategy. Ann Rockley,
Pamela Kostur, Steve Manning. New Riders, 2003.
2. Jump up^ The content management handbook. Martin White. Facet Publishing, 2005.
3. Jump up^ Content Management Bible, Bob Boiko. John Wiley & Sons, 2005.
4. Jump up^ Moving Media Storage Technologies: Applications & Workflows for Video and
Media Server Platforms. Francis US, 2011. Page 381
5. Jump up^ Web Content Management System (Wcms): High-Impact Strategies – What You
Need to Know: Definitions, Adoptions, Impact, Benefits, Maturity, Vendors. Kevin Roebuck.
Emereo Pty Limited, 2011.
6. Jump up^ Enterprise Content Management Systems
Dr. Andreas Mauthe; Dr. Peter Thomas (2004). Professional Content Management Systems:
Handling Digital Media Assets. John Wiley & Sons. ISBN 978-0-470-85542-3.