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DATABASE/MIS
PRESENTATION
ABDUL BONTON FOFANAH
CIVIL SERVICE TRAINING COLLE
TOWER HILL - FREETOWN
WHAT IS A BENCHMARK?
Benchmarking is the process of improving performance by continuously identifying,
understanding, and adapting outstanding practices and processes found inside and
outside an organization (company, public organization, Government etc.).
Benchmarking focuses on the improvement of Government process by exploiting "best
practices" rather than merely measuring the best performance. Best practices are the
cause of best performance.
The systematic discipline of benchmarking is focused on identifying, studying, analysing,
and adapting best practices and implementing the results. To consistently get the most
value from the benchmarking process, senior management may discover the need for a
significant culture change.
That change, however, unleashes benchmarking’s full
potential to generate large paybacks and strategic advantage.
Faced with cutbacks in funding, escalating costs, global competition for limited resources, and a
demand for higher-quality outcomes, organizations of all types have felt the pressure to operate
more effectively. The use of Management Information System (MIS) for Organizational
improvement is required to achieve these goals.
Based upon various management approaches, five guiding principles are being used to make
outstanding
improvements
in
organizational
performance:
measurements/benchmarking,
leadership, employee involvement, process improvement, and customer focus (Citizens).
However, not every organization trying to apply these principles is successful. What is required for
success is that these principles be understood and applied as an integrated system of
management.
Benchmark Concept
What is our performance
level?
What are others' performance
levels?
How do we do it?
How did they get there?
Creative
Adaptation
Breakthrough
Performance
Reasons to Benchmark
• Weaknesses
• Organizations must continue to innovate as
well as imitate.
What is required

an action plan to implement the changes to the process.

constant updating to keep the standard of excellence.

a means to measure.

commitment by leadership.

resources, including time.
DATA BASE/MANAGEMENT INFORMATION SYSTEM
This department is responsible for gathering information from all Ministries Departments
and Agencies, storing and communicating information relating to the SLIBS activities to
facilitate in discharging its functions efficiently and run the organisation in an efficient
manner for the betterment of our Country and to also enhances the quality of
management and growth of the organisation by providing timely, accurate and
meaningful information for planning, organising and control.
Our scope is to improve the performance processes in MDAs by applying efficient work
processes (work done by people, equipment and information systems). It is a valuable
Governance Technique and its application not only identifies innovative work processes
but also involves discovering the thinking behind Good Governance.
APPLICATION OF MIS TO BENCHMARKING
• MIS supports an organization’s strategic plan.
• its done on existing processes that are well-defined.
• the organizational leader is knowledgeable and committed to
total quality (TQ).
• it is utilized as a tool in a TQ Management
Characteristics of Management Information Systems:

significantly change business performance

contribute to attaining a strategic goal

fundamentally change the way an organization operates,


or the way it competes,
or the way it deals with its customers or suppliers.
DATABASE SYSTEM
A database
The
is a model of structures of reality
use of a database reflect processes of reality
A database
database
system is a software system which supports the definition and use of a
Methods for the DB/MIS Implementation
 Collect data
 Identify targets
 Set priorities
 Produce reports
 Prepare summary reports for management.
DATA COLLECTION METHODOLOGY
Data administration

Data are the lifeblood of organizations

Data need to be managed

Data administration is concerned with the management of
organizational memories
Data administration
 Compare data
 Organise and catalogue for retrieval
 Set new objectives and standards
 Develop action plans for new standards
 Implement and embed changes
DATA MANAGEMENT

Enable users to access the data they need in the most suitable format

Maintain data integrity
DATABASE DEVELOPMENT LIFE CYCLE (DDLC)
Project planning
Requirements definition
Database design
Database testing
Database implementation
Database usage
MANAGEMENT OF THE DATABASE ENVIRONMENT
DATA ADMINISTRATION FUNCTIONS AND ROLES
A function is a set of activities to be performed
 Individuals are assigned roles to perform certain
activities
 Data administration functions may be performed by a:

 Data
administrator
 Data administration staff
 Database development
 Database consultant
 Database analyst
DATABASE/MIS FUNCTIONS AND ROLES
•
Prepare summary reports for senior management, with focus on good practice,
performance and target setting
• “Produce well-structured, transparent and comparable information with a view of
identifying good practices and gaps in performance which can lead to future target
setting” (SLIBS Practical Guide)
CONCLUSION
Provide a Positive, Proactive, Structured Process.
Analysis to determine the performance gaps.
Integration to set new goals and standards.
Thanks for your time!