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POINT OF SALE WITH SALES MONITORING SYSTEM
FOR EDUARDO’S KITCHENETTE
A Capstone Project Presented
to the Faculty of College of Computer Studies
AMA Computer College – Olongapo City, Inc.
In Partial Fulfillment of the
Course Requirement for the Degree
Bachelor of Science in Information Technology
By
Babao, Chael Matthew B.
Bermejo, Anthony
Dumlao, David John A.
Tugadi, Alvin
Jo Maureen P. San Agustin
Adviser
May 2019
The IT Capstone Project entitled “POINT OF SALE With SALES
MONITORING SYSTEM for Eduardo’s Kitchenette” prepared and submitted by
David John Dumlao, Anthony Bermejo, Alvin Tugadi, Chael Matthew Babao in
partial fulfillment of the course requirement for the degree of Bachelor of Science in
Information Technology has been examined and recommended for oral examination.
JO MAUREEN P. SAN AGUSTIN
Adviser
Approved by the Committee of Oral Examiners.
GESSWEIN O. SABADO
Member
RODMAR JOHN N.EDA
Member
JOEY J. AMANTE
Member
Accepted and approved in partial fulfillment of the requirements for the degree of
BACHELOR SCIENCE IN INFORMATION TECHNOLOGY.
Approved:
May 7 2019
Date of Oral Defense
PAUL VINCENT P. CORSINA, MEP-COE (CAR)
OIC Dean
ii
ACKNOWLEDGEMENT
First the researchers would like to thank to God for the guidance, knowledge
and unending love. For all the people who gave support and ideas while developing this
project. Without all the support this study wouldn’t be possible.
To Ms. Jo Maureen San Agustin, the adviser, for believing and trust for the
researchers. To Mr. Paul Vincent P. Corsina, for encouragements and reminder on the
researchers. To all the advisers who gave ideas and suggestions to improve and develop
the study and the system.
The researchers also want to thank Mr. Bryan Jay Soriano for welcoming them
and for acquired all the necessary and important data needed to develop the system.
And for the researcher’s parents, for the unending support and guidance, for the
financial support and believing in them to do this studies. And last to fellow researchers
who do their part and share their knowledge and ideas to develop the system.
The Researchers
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ABSTRACT
The study is focused mainly to provide the Eduardo’s Kitchenette a Point of
Sale system with Sales Monitoring. Eduardo’s Kitchenette uses a manual way for
computation for the transactions and making sales reports. Manual method is prone to
human errors that lead for miscalculation of payments and repetition of task. The manual
way can’t handle big transaction while doing some reports that the customer needed. To
solve the problem, the researchers aimed to improve the transactions, provide sales
report and organized relationship interactions with customers and potential customers by
providing a Point of Sale management system which leads to faster and reliable
transaction. The proposed system has its features to handle big transaction, providing a
Sales report and managing the relationship interactions with customers. The researcher’s
studies made possible using the ideas and knowledge of the fellow researchers through
the related studies and literature. The researchers also used the system development life
cycle to identify the phase in developing the proposed system. The researchers provide
evaluation of the system to assess its functionality, reliability, efficiency and userfriendliness.
iv
TABLE OF CONTENTS
TITLE PAGE
i
APPROVAL SHEET
ii
ACKNOWLEDGEMENT
iii
ABSTRACT
iv
TABLE OF CONTENTS
v
LIST OF TABLES
viii
LIST OF FIGURES
ix
Chapter 1 INTRODUCTION
1
Statement of the Problem
2
Objective of the Study
2
Significance of the Study
3
Conceptual Framework
4
Theoretical Framework
5
Scope and Limitation
6
Chapter 2 REVIEW OF RELATED LITERATURE AND STUDIES
7
Local
8
Foreign
9
Synthesis
11
v
Chapter 3 RESEARCH DESIGN AND METHODOLOGIES
12
Research Design
12
System Development Life Cycle
13
Locale of the Study
16
Data Gathering Procedure
17
Gantt Chart
18
Chapter 4 RESULTS AND DISCUSSION
19
System Overview
19
Architectural Design
19
Hardware Development Components
20
Software Development Components
21
Hardware Requirement Specifications
22
Software Requirement Specifications
23
Cost Benefit Analysis
Return of Investment
Chapter 5 CONCLUSION AND RECOMMENDATION
24
25
26
Conclusion
26
Recommendation
26
REFERENCES
27
DEFINITION OF TERMS
28
APPENDICES
30
vi
Appendix A Pertinent Document (s)
31
Appendix B Evaluation Instrument
34
Appendix C System Models
35
Appendix D User Manual
38
Appendix E Cost Benefit Analysis
51
CURRICULUM VITAE
64
vii
LIST OF TABLES
No.
Title
Page
1
Hardware Development Components
20
2
Software Development Components
21
3
Hardware Requirement Specification
22
4
Software Requirement Specification
23
5
Result of Cost Benefit Analysis
24
6
Return of Investment
25
7
Annual Materials Cost of the Manual Operation
51
8
Annual Electric Consumption of the Manual Operation
52
9
Annual Salary of the Employees in the Manual Operation
53
10
Breakdown of Operating Cost for Manual Operation
54
11
Annual Materials Cost of the Proposed System
55
12
Annual Electric Consumption of the Proposed System
56
13
Annual Salary of the Employee in the Proposed System
57
14
Development Cost of the Proposed System
58
15
Breakdown of Operating cost of the Proposed System
59
viii
LIST OF FIGURES
No.
Title
Page
1
Conceptual Framework
4
2
Theoretical Framework
5
3
Waterfall Model
13
4
Vicinity Map
16
5
Gantt chart
18
6
Methods of Evaluating the Proposed System
34
7
Entity Relationship Diagram
35
8
System Flowchart
36
9
Program Flowchart
37
10
Login Page
38
11
Cashier Page
39
12
Income Report Page
40
13
Collection Page
41
14
Verify Page
42
15
Dashboard Page
43
16
Table and Order Page
44
17
Transaction Page
45
18
Transaction Verify Page
46
19
Menu Page
20
Report Page
48
21
Reports Transaction Page
49
22
Print Page
50
23
Cost Benefit Analysis
60
24
Comparison of Materials Cost of the Manual Operation and Proposed
ix
System
25
61
Comparison of Electric Consumption Cost of the Manual Operation and
Proposed System
26
47
62
Comparison of Employees Salary Cost of the Manual Operation and
Proposed System
63
1
x
Chapter 1
INTRODUCTION
In the world of business, there are two ways of managing the transaction process,
the manual method and the computerized method. Using the technology, transactions
made faster than the manual way.
Point of sale system is an advanced technology that are now commonly used in
many businesses. The business started as carenderia from an idea of Mr. Bryan Jay
Soriano’s Parents. Their food business grew, and they thought to expand. In year 2017
,they formed the first branch in San Marcelino and second branch in Castillejos in 2018
for the purpose of serving food that Zambaleňos and everyone love And now serving
varieties of meals. The name of the business is eduardo’s kitchenette located in Purok 4
Brgy.Sta Maria Castillejos, Zambales.
Eduardo’s Kitchenette is using a manual method of computation and recording of
transaction. Because of this, payment process consumes so much time and often causes
miscalculation. The proposed system handles transactions that can show the total sales
of the payments to the customer. It also shows and monitor the transactions details.
2
Statement of the Problem
In an interview with the owner, Mr. Bryan Jay Soriano, according to him the issue
concerning the use of manual operation, that it is time consuming especially in
computing the transactions of payments, and making sales reports. Since data are
written manually, transactions are prone to human errors and that may also slow the
operation of the business.
Some specific problems were also observed:
1.
Cannot provide instant total payments of transaction to the customers.
2.
Unable to produce sales report in a specific time.
3.
Monitoring of sales.
Objective of the study
The researchers study the problem to create and develop a system that can help the
Eduardo’s Kitchenette business. Researchers provide a Point of Sale with Sales
Monitoring for Eduardo’s Kitchenette.A Proposed system will generate instant total of
adding up order and income reports.
Specifically, it attempts to:
1.
Provide the total payments while adding up orders.
2.
Having a specific reports of sales in kitchenette.
3.
Can handle big transactions.
3
Significance of the Study
The researchers developed a system that helped the Eduardo’s kitchenette in
business. A Point of Sale system with Sales monitoring that handle big transactions
providing instant total sales of payments. The customers will no longer need to wait the
total payments for their orders.
This study will also beneficial to the following:
To the Beneficiary. It enhanced the process of the transactions of the kitchenette.
The owner will no longer need to compute adding up of the orders because the proposed
system can generate the total payments in just a few click. The proposed system
designed to improve the processes and transactions of Eduardo’s kitchenette.
To the Researchers. The proposed system enhanced the ideas of the researchers in
developing a system. Researchers gained more knowledge in designing the UI of the
system that will match to the Eduardo’s kitchenette.
To the Future Researchers. The proposed study will serve as a reference or guide
particularly a study related to a Point of sale system, and the propose system will
become basis on writing of researches in the field of Information Technology.
4
Conceptual Framework
INPUT
PROCESS
OUTPUT
User Login
User validation
User’ account
Cashier’s Selection
Processing the
Result of Payments
of Food/Product
Transaction of total
and receipts
and Categories
amount
Update the food
product and
Managing Inventory
Stored data in
database
category
Figure 1: Conceptual Framework
Figure 1 shows the conceptual framework of the proposed system. User will input
the username and password to access the system. When the user completely login the
system will proceed to menu of the system. The user will need to input the
products/food through the system. With the use of the system, the total amount of the
transaction will be show instantly and provide record to database. The system can also
generate sales and income report of the kitchenette.
5
Theoretical Framework
Generate
Reports
Total
payments
Cashier
Select
Products/
Foods
POINT OF SALE
SYSTEM WITH
SALES
MONITORING for
Eduardo’s
Kitchenette
Admin
Input
Products/
Foods
Figure 2: Theoretical Framework
Figure 2 shows the theoretical framework of the study. It describe the relationships
between the Cashier and Admin in the proposed system. The customer will order
products/food and the cashier select it in the proposed system for computation and
records. Also, the proposed system will process the transaction to show total payment
and generate reports.
6
Scope and Limitation
The scope of the proposed system is to provide and record sales report of the
kitchenette. It also focused mainly in storing data in the database and secured all the
information of the business.
The proposed system can calculate payments such as total amount of daily
income. All of the encoded data are stored in database. The beneficiary has the right to
archive, add, update, view and print specific report. The admin is also able to change the
username and password for security purposes.
The certain limitation of the proposed system is not an online based system but
a web-based type of system. Where the proposed system can be accessed through the
use of web-browser by the cashier and the admin.
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REVIEW OF RELATED LITERATURE AND STUDIES
This chapter shows the related to the study. It presents facts and ideas from
literatures like books, journals, and electronic sources. It also provides brief discussion
about related studies from local and foreign studies.
As Defined by Khut Kho [1] titled A Proposed Study of Point of Sale and
Inventory Sale with Online Ordering and Bar Code Scanner for Philcom, Point of Sale
(POS) is an electronic system designed to help business maintain and analyze and
transaction data on a continuous basis, but POS refers to the place where transaction
occurs in exchange for goods and serves.
According to Sandstrum [2] entitled A More Profitable Way to Price Annuals
Today’s Garden Center, Mobility and Information obtained from POS improves
marketing by helping salespersons make better judgments and ultimately practice
smarter selling. Data reports highlight specific needs and eliminate guessing and biases
that employees develop throughout the course of their work.
As stated by Casison [3] Retail Technology Update 2013. Gifts & Decorative
Accessories, Further research shows that a POS system streamlines the process of
entering inventory into a computer upon completion of sales, thereby allowing for
expedited inventory management for companies still doing this counting manually.
According to Kentwatak [4] named Computerized Sales and Invertory System
for Anthony’s General Merchandise and Construction Supply, Computerized Sales and
Inventory System is a product of human knowledge with a use of technology so why not
use an advantage and benefit ourselves. This system aims to lighten works and solve the
problems involving strict and complex recording and calculations.
As Stated by Lori Fairbanks [5] The Best POS System Of 2019, The mobility and
customer experience are hot topics in the point-of-sales market. The industry continues
to move to cloud-based POS systems that run on tablets and allow merchants to bring
the checkout to the customer, either on the sales floor of retail stores or tableside at
restaurants, eliminating the frustration retail customers feel when waiting in line and the
anxiety diners experience when their credit cards are out of sight.
According to Bob Frazier [6] titled Restaurant POS 3-Step Purchase Process, The
selection of a Restaurant POS system is critical to the restaurant's operation and is a
major investment that the restaurant's management and staff must live with for many
years. The selection and purchase of a restaurant POS system that is perfect for your
restaurant is a huge undertaking. The restaurant's management and staff will work with
the restaurant POS system every day and will have to live with it for many years. The
right restaurant POS system decision will pay for itself in a matter of months.
According to Ritesh Mehta [7] entitled The Point of Sale Application System of
Retail Industries all Over the World, For any retailer, anywhere in the world, a POS, or
8
a Point of Sale System is a central component of the business. It’s the hub where
everything
merges. Moreover, it’s the place wherein a customer executes the payment for services
or goods bought from a company. The retail industry these days is facing huge
competition from new digital channels, such as mobile commerce, electronic commerce
and social media. Customers nowadays are well informed, tech savvy and demands
better and faster services. The new dynamics has imposed big challenges to the industry
when it comes to customer service and operations and supply chain as well.
According to Evan Schuman [8] titled The Best Point-of-Sale (POS) System of
2018, POS system should be able to clock employees in and out, and offer different
levels of security depending on employees' status.
A cashier won't have access to the same back-office functions that manager has. POS
systems are not just about taking payments; they also let you track your customers, and
employees. As you make sales, the system should be able to track what has been sold
how many items still remain. POS feature need to have the ability to provide analytics, to
see what products sell.
According to Nathan Tienzo [9] Easy POS Solution Inc. various login profiles
allow for certain levels of access to utilities, maintenance and reports. Serving staff can
be restricted to only placing orders, access to cash register, managers to reports and an
administrator complete access to amend, add and delete items.
9
According to Scott Gerber [10] entitled Cha-Ching: 10 Point-of-Sale Systems That
Do More Than Just Smell, If you're in retail, you're counting on your POS system for a
smooth, reliable transaction. Your current system might not be cutting it, you might want
one with extra features, or maybe you're shopping for your first-ever software. Whatever
the case may be, there are endless options. You can now choose from cloud-based POS
systems or stick with traditional hardware.
Synthesis
In Nathan Tienzo [9] stated. On its references the same capability of proposed
system such as the various login profiles allow for certain levels of access to utilities,
maintenance and reports. The managers to reports and an administrator complete access
to amend, add and delete items.
As stated in Evan Schuman [8]. The system should be able to clock employees and
offer different levels of security depending on employees' status in accordance to the
manager. Our proposed system offers this kind of monitoring capability that differentiate
it from common point of sale systems.
According to Lori Fairbanks [5]. The mobility and customer experience are hot
topics in the point-of-sales market. This only proves that point of sale system is still
relevant to this modern day of age for businesses
As mentioned in Bob Frazier [6] he stated that. Restaurant POS 3-Step Purchase
Process, that there is the selection of a Restaurant POS is critical to the restaurant's
operation and is a major investment that the restaurant's management and staff must live
10
with for many years. Restaurant is related to the proposed system that is being created
for the beneficiary.
In accordance to Scott Gerber [10] stated. The Cha-Ching: 10 Point of Sale that do
more than just sell article, it shows that there are other types of point of sale that might
be related to the proposed system.
11
RESEARCH DESIGN AND METHODOLOGY
In this chapter, the researchers discussed the different methods of research for
developing the proposed system. Moreover, the researchers gathered information and
conducted researches for the development of the proposed system.
Research Design
The proposed system is designed, developed, and evaluated to know if the
proposed system meets the criteria of consistency and effectiveness. As mentioned by
Richey, R.C. and Klein, J.D. “Developmental research describes in terms of the
traditional stages of planning, conducting, and reporting a research project problem
definition, literature reviews, and research procedures.”
The researchers developmental research assess changes over an extended period
of time by looking at the same groups of subjects for months or even years. Looking at
academic and social development that may access and choose a small sample from each
of the low and high income areas also, it employs the systematic method of designing,
developing programs and processes that must meet the criteria of consistency and
effectiveness.
12
Researchers used the waterfall model. It shows the method of
development of the system. The waterfall method involves Requirements Analysis,
Design, System Development, Testing, Implementation, and Maintenance.
System Development Life Cycle
Planning and
Research
Analysis
Design
Coding
Testing
Implementation
Maintenance
Figure 3: Waterfall Model
Figure 3 shows the model and technique used by the researchers as a method of
research. As stated by Morse, P.A. “The waterfall model is a software development
process emphasizes on logical progression of steps is taken throughout the software
development life cycle. It can provide a number of benefits, particularly for larger
projects and organizations that required tough deadlines.”
13
The researcher used the waterfall model because the progress can be
conclusively identified. It ensures minimum waste of time and effort; it also help reduces
the risk of schedule slippage.
The following discuss the phases involved in the model:
1.
Planning and Research. The researcher has decided to conduct and set interview
to the beneficiary. The discussion was used by the researchers to trace the problem and
possible solutions and through those interviews the researchers were able to determine
the main functions and purpose of the proposed system.
2.
Analysis. The researchers were able to come up with the procedure of the system
and it was comprehensively documented. The researchers gathered information for the
requirements and specifications and to create the ideal design based on the gathered
requirements.
3.
Design. In the design phase, the researchers gathered some ideas from their
beneficiary to come up with a better output with regards to the outcome of the proposed
system.
4.
Coding. In this phase, the system function was coded by the knowledge of the
researchers to make the proposed system worked. Researchers used the Visual basic in
developing the system where the function of the proposed system was build and coded.
5.
Testing. After coding, the proposed system has tested for the functionality by the
researchers. The test focused on the finished application.
14
6.
Implementation. The researchers implemented of the proposed system Point of
Sale. The system was installed in the beneficiary’s computer by the developer’s team.
7.
Maintenance. Once the system is implemented, maintenance is essential to keep
premises and the work environment reliable. It is important that a planned maintenance
programmer is in place and that all maintenance work is risk assessed before beginning
the task.
15
Locale of the Study
Figure 4: Vicinity Map
Figure 4 shows the location of the beneficiary the Eduardo’s Kitchenette.The
physical address of Eduardo’s Kitchenette is Purok 4 Brgy.Sta Maria Castillejos,
Zambales.
16
Data Gathering Procedure
The researchers gathered the data and information needed in the development of
this study at Eduardo’s Kitchenette.
Research Instruments
The researchers used different kinds of instruments to make this study possible. The
following tools were used for gathering of data:
1.
Interview. The researchers conducted an interview with Mr. Bryan Jay Soriano,
the owner, to gather all the information needed for the development of
2.
Analysis. The researchers were able to come up with an interview guide that aims
to tackle how the transactions are done, how they manage and monitor their sales.
3.
Web Research. The researchers used the internet in gathering supportive and
related facts and latest information associated with the proposed system for the purpose
of further understanding.
4.
Library Research. The researchers used the library to further gather information
relevant to their research. The library was able to provide information that helped the
researchers to further enhance their documentation and provide information for their
system development.
17
Gantt chart
February
March
April
May
1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd
ACTIVITY
ACTIVITY
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
wk.
Planning and
Research
Analysis
Design
Coding
Testing
Implementation
Maintenance
Figure 5: Gantt chart
Figure 5 shows the progress made by the researchers during the development of
the system. The researchers provide a planning and research to gathered data and ideas
on the proposed system. The proposed system will also have some testing and
maintenance to make the system reliable and secured.
18
RESULT AND DISCUSSION
This chapter explains the system requirements namely hardware and software
development components. This system requirements are more detailed description of the
user requirements. They may serve as the basis for the implementation of the system and
should therefore be a complete and consistent specification of the whole system.
System Overview
The proposed system for Eduardo’s Kitchenette is a point of sale system that can
calculate the total of adding up orders in just a few click. The proposed system is also
capable of generating reports.
Architectural Design
The architectural design of the proposed system is composed of its hardware and
software components, and the specifications required for the development of the
proposed system.
19
Hardware Development Components
Table 1 shows the hardware development components of the proposed system. The
hardware that is used to develop the proposed system.
Table 1: Hardware Development Components
Hardware Name
Specification
Memory
4GB
Processor
Intel core i3-4005U 1.7GHz
Power supply
500 watts 3x220V
Mouse & Keyboard
Generic/USB
Monitor
Generic PnP Monitor
20
Software Development Components
Table 2 shows the software development components of the proposed system. This
are the software composed use in developing the proposed system.
Table 2: Software Development Components
Software Name
Developer/Manufacturer
Microsoft
Microsoft Corp.
Operating system of the computer.
Allowed the researcher’s pc to run.
Brackets
Adobe System.
Is a modern text editor that makes it
easy to design in the browser
XAMPP Web
Server
Apache Friends
A free and open source cross-platform
web server solution stack package that
allowed the researchers to run the
proposed system into localhost.
Windows 10
Description
21
Hardware Requirement Specifications
Table 3 shows the hardware requirement specifications needed to implement
the proposed system to fully perform its specified task. The researchers required a
Random Access Memory with at least 2GB capacity or higher, a hard disk with at least
250GB or higher, and receipt printer POS compatible.
Table 3: Hardware Requirement Specification
Hardware Name
Specification
Memory
4GB or higher of DDR2 or higher
Processor
Intel core i3-4005U 1.7GHz or higher
Power supply
Minimum of 500 watts 3x220V
Monitor
Generic PnP Monitor or higher
Mouse & Keyboard
Generic/USB
22
Software Requirement Specifications
Table 4 shows the software requirements needed to use for the proposed system.
The operating system is for the main program of the computer that controls and operates
the computer and Visual Basic to run the system.
Table 4: Software Requirement Specification
Software Name
Description
Microsoft Windows 7
At least windows 7 or higher
Brackets
At least version 2010 or higher .
23
Cost Benefit Analysis
Cost Reduction = Existing – Proposed
Benefits = Cost Reduction – Development Cost
This table shows the result of cost benefit analysis between the manual operation
and proposed system. It also shows the total cost reduction that of the beneficiary can
benefit once the system is implemented.
Table 5: Result of Cost Benefit Analysis
Manual
Proposed
Cost Reduction
A. Materials
Php 13, 710.00
Php 4,449.00
Php 9,261.00
B. Electricity
Php 123,639.54
Php 126, 579.84
Php – 2, 940.30
C. Employee
Php 268, 920.00
Php 268, 920.00
Php 0.00
Total
Php 415, 208.00
Php 399, 406.00
Php 6, 320.70
Development cost
Php 5,000.00
Benefit
Php 1,320.70
24
Return on Investment (ROI)
Return of Investment = Cumulative Benefits – Cumulative Cost
ROI = Cumulative Benefits / Cumulative Cost * 100
This table shows the payback/return of investment of the beneficiary for
implementing the proposed system.
Table 6: Payback/Return of Investment
Year
Cumulative Cost
Cumulative
Benefits
Payback
ROI
1
Php 5,000.00
Php 1,320.70
Php – 3679.03
26.41%
2
Php 5,000.00
Php 2,614.40
Php – 2385.60
52.28%
3
Php 5,000.00
Php 3,962.10
Php – 1037.90
79.24%
4
Php 5,000.00
Php 5,282.80
Php 282.80
105.65%
Payback Period
This proposed system will recover its initial investment in 4.71 Years
Payback period = C+ (A) / (B)
= 4 + (- 7,102 / 282.80)
= 4.71 years
C – Years of negative cash flow
A – Amount of negative cash flow
B – Total positive cash flow
25
CONCLUSION AND RECOMMENDATION
In this chapter, the researchers discuss the conclusion and recommendations
regarding the Proposed System.
Conclusion
This chapter discusses the conclusion and recommendations about the study and
proposed system. Based on the beneficiary specifications, the cost benefit analysis, the
researchers concluded that the proposed system is beneficial to the kitchenette because it
lessens the materials used in manual system like writing transactions in a record book.
The admin will able to monitor the sales income and make changes to the proposed
systems in terms of adding a menu of the kitchenette. The proposed system can generate
instant total of adding up of orders.
Recommendations
The researchers recommend to the beneficiary to use at least the minimum
required software and hardware specifications. To the future researchers, improve the
client interface, add extra catches if vital relying upon the requirements/extra task or
administrations offered by the business. Make the interface more user friendly. Explore
and enhance the usefulness of the system. The beneficiary can also limit the people who
would have access to the system for extra safety efforts so the intruders could not alter
and destroy the system.
26
REFERENCES
K. Kho, “A Proposed Study of Point of Sale and Inventory System with Online
Ordering and Bar Code Scanner for PhilCom”, July13, 2013. [Online].
Available:https://prezi.com/z5coy5dcpedo/pos-and-inventory-system/, [Accessed April
2019].
2.
M. Sandrum, A More Profitable Way To Price Annuals. Today’s Garden
Center, February 2014, 11(2), 12–14.
1.
3.
J. Casison, Retail Technology Update 2013. Gifts & Decorative Accessories,
2013, 114(8), 36.
4.
Kentwatak, “Computerized Sales and Inventory System for Anthony’s
General Merchandise and Construction Supply”, 2013. [Online]. Available:
https://capstoneguide.com/lesson/review-of-related-literature-sales-inventory-systembarcode/, [Accessed April 2019].
5.
L. Fairbanks, “The Best POS Systems Of 2019”, 2019. [Online]. Available:
https://www.business.com/categories/best-pos-systems/, [Accessed April 2019].
B. Frazier, “Restaurant POS 3-Step Purchase Process”, 2013. [Online].
Available: https://newswire.net/newsroom/pr/00077555-restaurant-pos.html, [Accessed
April 2019].
7.
R. Mehta, “The Point of Sale Application System for Retail Industries all
Over the World”, 2018, [Online]. Available:
http://www.ibosocial.com/riteshmehta/pressrelease.aspx?prid=586672, [Accessed April
2019].
8.
E. Schuman, “The Best Point-of-Sale (POS) Systems of 2018”, 2018, [Online].
Available: https://au.pcmag.com/cloud-services-1/41492/the-best-point-of-sale-possystems, [Accessed April 2019].
9.
N. Tienzo, Product, EasyPOS Solutions Inc, 2016, [Online]. Available:
“http://easypos.com.ph/products-screenshots.php”, [Accessed April 2019].
10. S. Gerber, “Cha-Ching: 10 Point-of-Sale Systems That Do More Than Just Sell”,
2017, [Online]. Available: https://www.business.com/articles/10-point-of-sale-systemsthat-do-more-than-just-sell/, [Accessed April 2019].
6.
27
DEFINITION OF TERMS
Operational Terms
Accurate. This refers to data and information that is error-free in all aspects.
Input. This refers to the act of entering data into the computer.
Output. This refers to something, such as power, energy, or information that is
produced by a machine or system.
Manual. This refers to a process not using any device specifically computer.
Proponents. This refers the person who advocates the project.
Proposed System. This refers to a system that is planned and intends to do.
Reports. This refers to an output generated by computer for the sales and inventory.
Researchers. Is someone who conducts research.
Sales. This refers to the items sold and the overall profit of the business.
User. This refers to a person who uses the system.
Technical Terms
Database. This refers to an organized collection of data.
Computer. This refers to an electronic device designed to accept data mathematical
and logical operational at high speed, and display the results of these operations.
Compute. This refers to a process wherein an exact and correct value is given
manually or through the use of computer.
Monitor. This refers to continuous records of a process or quantity in a point of sale
system.
Software. This refers to the programs and other operating information used by a
computer.
System. This refers to the different programs to form as a whole and do what the
task intended to it.
28
Update. This refers to continuously recording new data and information added and
removed.
29
APPENDICES
30
Appendix A
PERTINENT DOCUMENT (S)
33
Appendix B
EVALUATION INSTRUMENT
METHODS OF EVALUATING THE PROPOSED SYSTEM
Title: Point of Sale with Sales Monitoring System for Eduardo’s
Kitchenette.
Name: _______________________
(Eduardo’s Kitchenette Staff)
Legend: 5 - Excellent
4- Very Good
5
3- Good
4
2 - Fair 1 - Poor
3
2
1
1. Functionality
2. Reliability
3. Efficiency
4.User-friendliness
5. Security
__________________________
Signature
Figure 7: Methods of Evaluating the Proposed System
Figure 7 shows the methods that the researcher used to assess and evaluate the
proposed system.
34
Appendix C
SYSTEM MODELS
Entity
Relationship
Diagram
Figure 8: Entity Relationship Diagram
Figure 8 shows the entity relationship diagram of the proposed system. The diagram
shows the entities which are the cashier, food menu and its relationship between every
entity.
35
System Flowchart
Figure 9: System Flowchart
Figure 9 shows the system flowchart of the proposed system, wherein the user
must select from the menu to be access. It’s either the menu or the orders.
36
Program Flowchart
Figure 10: Program Flowchart
Figure 10 shows the Home page of the proposed system; it accepts the valid password
input to access the administrator page.
37
Appendix D
USER MANUAL
Figure 11: Login Page
Figure 11 shows the login page wherein the user will login their user/admin
accounts.
38
Figure 12: Cashier Page
Figure 12 shows the Cashier page wherein the user can the see the available
menu. In this page also show details of the menu and the available table.
39
Figure 13: Table Page
Figure 13 shows the Table Page added by admin. In this page also show how
many table are available.
40
Figure 14: Order Page
Figure 14 shows the Order page wherein the user can see the list of food that
they order. In this page you can move table, add or minus quantity the details of the
order.
41
Figure 15: Verify Page
Figure 14 shows the Verify page wherein the order will verify by admin.
42
Figure 16: Dashboard Page
Figure 15 shows the Dashboard page wherein the admin can see what table
available, order pending, verified transaction and earnings today.
43
Figure 17: Table and Order Page
Figure 16 shows the Table and Order page wherein the admin can access add
menu of the cashier.
44
Figure 18:Transaction Page
Figure 17 shows the Transaction page wherein the admin can see all the order that
verified or not verified. In this page admin can also process the verify of order.
45
Figure 19: Transaction Verify Page
Figure 18 shows the Transaction Verify page wherein the admin can verify the
payment.
46
Figure 20: Menu Page
Figure 19 shows the Menus page wherein the admin can add menu. In this page
admin can update menu category, menu name, menu price, and menu availability.
47
Figure 21: Reports Page
Figure20 shows the Reports page wherein the admin can print menu, open menu
in excel and PDF file.
48
Figure 22: Reports Transaction Page
Figure21 shows the Reports Transaction page wherein the admin can print daily
reports, monthly reports and yearly reports.
49
Figure 23: Print Page
Figure22 shows the Print page wherein the admin can print the receipt of the
customer total payment.
50
Appendix E
COST BENEFIT ANALYSIS
Operating Cost of the Manual Operations
Materials
This table shows the annual cost of materials used by the beneficiary. These
materials are used in the manual operations by the business of the beneficiary.
Table 7: Annual Materials Cost of the Manual Operation
Item
Quantit
y
Unit
Price
Frequency
(per piece)
(in a year)
Ball pen
20
Piece
Php 10.00
1
BondPaper
10
Reams
Php 175.00
1
Php 1,750.00
Receipt
20
Packs
Php 128
1
Php 2560.00
10
Cartridg
Php 875.00
1
Php 8,750.00
Php 15.00
1
Total
Php 200.00
Pad Paper
Ink (Ink
Jet Printer)
Folder
e
30
Piece
Total Annual
Php 450.00
Php 13,710.00
The type of receipt pad paper being used by the business of the beneficiary is the
Glocarl Sold To/Order by 3x50's Carbonless 2ply 5 x 4-1/4
Electric Consumption
Rate/kw = Php 8.25 (based on Zameco II)
51
Monthly Consumption = (KW/hour) * rate * hours of work/month * No. of Unit
Annual Consumption = Monthly Consumption * 12 months
This table shows the annual electrical consumption of the manual operational
costs by the business of the beneficiary.
Table 8: Annual Electrical Consumption Cost of the Manual Operation
Item
No.
of
Unit
Kw/hour
Work
Hour/Day
Work
Hour/
Month
Monthly
Consumption
Annual
Consumption
Computer
Desktop
1
0.225
11
297
Php 551.30
Php 6,615.60
Air
Conditioner
1
3.5
11
297
Php 8,575.87
Php
102,910.50
Fluorescent
Light
8
0.020
11
297
Php
Php
392.04
4,704.48
Php 784.08
Php 9,408.96
Php
Php
10,303.29
123,639.54
8
0.040
11
297
37
Orbital Fan
Total Annual
The business of the beneficiary has an ink jet printer, so it is not part of the
electric consumption equation due to the fact it is used rarely or on occasions only.
Employees Salary
52
This table shows the annual salary of each employee of the business in manual
operation of the beneficiary.
Table 9: Annual Salary of the Employee in the Manual Operation
Employee
Work of
Hours
(including
OT)
Rate per
Hour
Daily Salary
Monthly Salary
Annual Salary
(30days)
Crew
Fix
Php 19.23
Php 250.00
Php 7,500.00
Cook
Fix
Php 31.69
Php 412.00
Php 12,360.00
Php 90, 000.00
Php
148,320.00
Total Annual
Php
Php
19,860.00
238, 320.00
53
Breakdown of Operating Cost for Manual Operation
This table shows the breakdown of operating cost of the manual operation
throughout the year.
Table 10: Breakdown of Operating Cost for Manual Operation
Annual Materials Cost
Php 13,710 .00
Annual Electric Cost
Php 123,639.54
Annual Employee Salary
Php 238, 320.00
Total Annual Cost of the Manual Operation
Php 373,609.54
54
Operating Cost of the Proposed System
Materials
This table shows the annual cost of materials used by the beneficiary. The table
also shows that some materials are replaced, and quantities of materials are lessened
with regards to the proposed system.
Table 11: Annual Materials Cost of the Proposed System
Item
Quantity
Unit
Piece
Price
Frequency
Total
(per piece)
(in a year)
Php 10.00
1
Php 200.00
Php 175.00
1
Php 525.00
Ball pen
20
Bond Paper
3
Receipt Paper
10
Packs
Php 15.00
1
Php 150.00
Folder
10
Piece
Php 15.00
1
Php 150.00
Direct Thermal
1
Piece
Php 899.00
1
Php 899.00
3
Cartridge
Php 875.00
1
Php
Reams
Receipt Printer
Ink (Ink Jet
Printer)
Total Annual
2625.00
Php 4,449.00
55
Electric Consumption
Rate/kw = Php 8.25 (based on Zameco II)
Monthly Consumption = (KW/hour) * rate * hours of work/month * No. of Unit
Annual Consumption = Monthly Consumption * 12 months
This table shows the annual electric consumption cost of the proposed system.
297 hours = 12 hours a day * 27 (4 weeks)
Table 12: Annual Electric Consumption Cost of the Proposed System
Item
No.
of
Unit
Kw/hour
Work
Hour/Day
Work
Hour/
Month
Monthly
Consumption
Annual
Consumption
Computer
Desktop
1
0.225
11
297
Php 551.30
Php 6,615.60
Air
Conditioner
1
3.5
11
297
Php 8,575.87
Php
102,910.50
Direct
Thermal
Receipt
Printer
1
0.100
11
297
Php 245.02
Php 2,940.30
Fluorescent
Light
8
0.020
11
297
Php 392.04
Php 4,704.48
Orbital Fan
8
0.040
11
297
Php 784.08
Php 9,408.96
Php
Php
10,548.31
126,579.84
Total Annual
37
The business of the beneficiary has an ink jet printer, so it is not part of the
electric consumption equation due to the fact it is used rarely or on occasions only.
Employee Salary
This table shows the annual salary of each employee of the business in the
proposed system of the beneficiary. Nothing has changed in comparison to the manual
operations.
Monthly Salary: Daily Salary * 27 (4 weeks)
56
Table 13: Annual Salary of the Employee in the Manual Operation
Employee
Work of
Hours
(including
OT)
Rate per
Hour
Daily
Salary
Monthly
Salary
Annual
Salary
(30days)
Crew
Fix
Php 19.23 Php 250.00
Php 7,500.00
Php 90, 000.00
Cook
Fix
Php 31.69 Php 412.00
Php
12,360.00
Php
Total Annual
148,320.00
Php
Php
19,860.00
238, 320.00
57
Developmental Cost
This table shows the developmental costs of the proposed system for the
beneficiary, the proponents are responsible for maintenance of the proposed system
Table 14: Development Cost of the Proposed System
Item
Amount
Programmer and Maintenance
Php 5,000.00
Total Development
Php 5,000.00
58
Breakdown of Operating System Cost for Proposed System
This table shows the breakdown of the total annual operating cost of the proposed
system lesser compared to the manual operation used by the beneficiary throughout the
year.
Table 15: Breakdown of Operating cost of the Proposed System
Annual Materials Cost
Php 4449.00
Annual Electric Cost
Php 126,579.84
Annual Employee Salary
Php 238,320.00
Total Annual Operating Cost of the Proposed System
Php 369,348.84
Presentation of Values
Proposed Total Cost (1st year of implementation)
Operating Cost
=
Php 369,348.84
Development Cost
=
Php 5,000.00
Total
=
Php 379,548.84
=
Php 375,669.54
Operating Total Cost of the Manual Operation
Operating Cost
59
Cost Benefit Analysis
Point of Sale System With Sales Monitoring for Eduardo’s Kitchenette
Total Cost (Manual Operation)
Php 375,669.54
Less: Proposed System (Point of Sale System With Sales Monitoring for Eduardo’s
Kitchenette)
Operating Cost (Proposed System)
Php 369,348.84
Development Cost
Php 5,000.00
Figure 24: Cost Benefit Analysis
This figure shows the cost of benefit analysis of the manual operations and
the proposed system in comparison
60
Comparison of the Manual Operating and Proposed System
Materials
Chart Title
13,710
4,449
0
2000
4000
6000
8000
Proposed System
10000
12000
14000
16000
Manual Operation
Figure 25: Comparison of Materials Cost of the Manual Operation and the
Proposed System
This figure shows the comparison between the manual operational cost and the
proposed system cost. There is a large amount of difference between the materials cost
that the beneficiary had consumed in comparison to the proposed system costs.
61
Electric Consumption
Chart Title
126,597.84
123,639.54
0
20000
40000
60000
Proposed System
80000
100000
120000
140000
Manual Operation
Figure 26: Comparison of Electric Consumption of the Manual Operation and the
Proposed System
This figure shows the comparison between the manual operational cost and the
proposed system cost. This shows the difference of the amount of cost that has been
added in the electrical consumption due to the addition of a direct thermal printer for the
business of the beneficiary using the proposed system.
62
Employee Salary
Chart Title
238,320
238,320
0
50000
100000
150000
Proposed System
200000
250000
300000
Manual System
Figure 27 : Comparison of Employees Salary Materials Cost of the Manual
Operation and the Proposed System
This figure shows the comparison between the employee salary cost of the
manual operation and the proposed system cost. There is no change or difference in the
salary of the employee, and it is still the same.
63
CURRICULUM VITAE
DAVID JOHN A. DUMLAO
#161 Bonifacio St. Purok 2 New Cabalan,
Olongapo City, Philippines
Mobile No
: +63 9451561304
E-Mail
: [email protected]
OBJECTIVE
To acquire valuable knowledge and skills to compliment those that I have learned from school
in an actual job environment. In return, I offer my service and determination to be an asset to
your company.
EDUCATIONAL BACKGROUND
Tertiary
: Bachelor of Science in Information Technology
(SY: 2015 – Present: AMA Computer College – Olongapo
Campus)
: Bachelor of Science in Electronics and Communications
Engineering
(SY: 2009 - Undergrad: Far Eastern University – East Asia
College)
Secondary
: Mater Carmeli School of Novaliches
(SY: 2005 – 2009)
Primary
: Sacred Heart Academy of Novaliches
(SY: 2005 – 2001)
PERSONAL INFORMATION
Date of Birth
: June 17, 1993
Place of Birth
: Mary Chiles General Hospital
Age
: 25 years old
Civil Status
: Single
Religion
: Born Again Christian
Civil Status
: Single
Height
: 5’4”
Weight
: 65 kgs.
Nationality
: Filipino
SKILLS




Oriented in Microsoft Office Applications
Basic knowledge in graphic designing using Photoshop cs6
Basic knowledge in HTML ,JavaScript and PHP
Basic knowledge in Networking (Cisco 1 and 2)
SEMINARS ATTENDED AND TRAINING EXPERIENCE
Structured Cabling & Industrial Network Seminar
By Rotaract district 3790 rotary club partner club of Freeport zone Subic bay
Held at Max’s Restaurant Magsaysay Branch, Olongapo City
October 10 2015
Ip Security and Remote Access Virtual Private Networks
By Institute of Electronics Engineers of the Philippines (IECEP) Inc.
Held at Subic Bay Travelers Hotel, SBFZ
November 29 2015
Customer Service Intern - CS Department
GO AUTODIAL INC. (September 25 - December 15 2017)
Unit 3004, Antel Global Corporate Center,
Doña Julia Vargas Avenue, Ortigas Centre, Pasig City
Provided by level 1 and 2 support, handled troubleshooting and maintenance of their dialer
Including the sale of their call center solutions.
Alvin R. Tugadi
Address: San Roque Castillejos, Zambales.
Contact Number: 09463119986
E-mail Address: [email protected]
OBJECTIVES:
To work with an organization that provides an opportunity to grow and exploit my
potential to excel in the area of my preview so to help the organization in the
accomplishment of its goal.
Personal Information:
Date of Birth
:
August 11, 1987
Age
:
31
Sex
:
Male
Citizenship
:
Filipino
Religion
:
Catholic
Weight
:
170 lbs.
Height
:
5’5
Civil Status
:
Single
Language Spoken
:
English/Filipino
EDUCATIONAL BACKGROUND:
College
:
AMA Computer College
Olongapo City
Bachelor of Science in Information Technology
SY: 2014 – 2018
Secondary
:
Saint Nicholas Academy
Castillejos, Zambales
SY: 2001 – 2005
Primary
:
President Ramon Magsaysay Elementary School Annex
Castillejos, Zambales
SY: 1995 – 2001
SKILLS:

Knowledge in Microsoft Word, Excel and Power Point.

Knowledge in Basic Database using SQL.

Knowledge in Basic Web Development using Html and Css.

Knowledge in Networking and Cabling
CHARACTER REFERENCE
Mr. Catherine Ortiguerra
School Director
AMA Computer College – Olongapo City
(047)2241560
Mr. Paul Vincent Corsina
School Dean
AMA Computer College – Olongapo City
Chael Matthew B. Babao
#175 Novales, Sta. Maria, Castillejos, Zambales
+63 9472182052
[email protected]
OBJECTIVE
I offer my services and perseverance to your company to acquire valuable knowledge and
compliment my skills that I have learned from my school in a job-working environment.
EDUCATIONAL BACKGROUND
Tertiary: Bachelor of Science in Information Technology
(SY: 2013 – Present: AMA Computer College - Olongapo Campus)
Secondary : Columban College High School Department (SY: 2009 – 2013)
Primary : Columban College Elementary Department (SY: 2002 – 2009)
Pre-school: Virgen Del Remedios (SY: 2001 – 2002)
Aldersgate School (SY: 2000 – 2001)
PERSONAL INFORMATION
Date of Birth
: February 11, 1997
Place of Birth
: Olongapo City
Age
: 21 years old
Civil Status
: Single
Religion
: (Formely) Roman Catholic / Agnostic
Nationality
: Filipino
SKILLS




Knowledgeable about HTML and PHP
Knowledgeable about Microsoft Offices such as access, word, excel and power point
Knows how to deconstruct and construct a computer from computer hard wares
Familiar with Internet Applications
ANTHONY BERMEJO
#16 D. pilon St. San Jose Castillejos Zambales
CONTACT #: 09053009086
E-mail Address: [email protected]
CAREER OBJECTIVE:
I want to succeed in a stimulating and challenging environment, building the success of
the company while I experience opportunities and to excel in this field with hard work,
perseverance and dedication.
SCHOLASTIC RECORD:
TERTIARY EDUCATION:
TECHNOLOGY(UNDERGRAD)
SECONDARY EDUCATION:
SCHOOL
PRIMARY EDUCATION:
SCHOOL
BS MAJOS IN INFORMATION
Columban College – (2011-2014)
AMA University, Olongapo City-(2015-2018)
CASTILLEJOS NATIONAL HIGH
Date Graduated – year 2011
STA MARIA ELEMENTARY
Date Graduated-year 2007
Seminars Attended/Certificate:

STRUCTURED CABLING AND INDUSTRY NETWORK SEMINAR
(October 10, 2015)

IP SECURITY AND REMOTE ACCESS VIRTUAL PRIVATE NETWORKS
(November 29, 2015)

Routing and Switching Introduction to Networks
(August 2017)

Routing and Switching Essentials
(May 2016)
SKILLS and QUALIFICATION:

Basic knowledge of computer

Fast and Accurate in Computer Keyboard

Proficiency in using Productivity Software

Basic Java

Gaining knowledge in dealing with individuals from training and seminars
conducted by the schools

Good communication skills

Knowledge on MS Office Software

Has good interpersonal relationship

Highly motivated, hardworking, skillful and willing to learn
PERSONAL INFORMARTION










NAME
GENDER
CITIZENSHIP
AGE
BIRTHDATE
BIRTH PLACE
CIVIL STATUS
MOTHER’S NAME
FATHER’S NAME
HEIGHT
: Anthony Bermejo
: Male
: Filipino
: 21
: May 14, 1996
: Castillejos Zambales
: Single
: Elisa Bermejo
: Antonio Bermejo
: 5’9
I hereby attest that the aforementioned information is true and correct according to my
own knowledge and beliefs.
ANTHONY BERMEJO
STUDENT