Download 17871-CertPM-TimeUnitGuideFinal

Apply Time
Management Techniques
Unit Guide
Certificate IV in Project Management 17871
Qualification Code BSB41507
Unit Code BSBPMG402A
BSBPMG402A Apply Time Management Techniques
Units of Study – Certificate
Units in the Certificate IV of Project Management
BSBPMG401A
Apply Project Scope Management Techniques
BSBPMG402A
Apply Time Management Techniques
BSBPMG403A
Apply Cost Management Techniques
BSBPMG404A
Apply Quality Management Techniques
BSBPMG405A
Apply Human Resources Management Techniques
BSBPMG406A
Apply Communication Management Techniques
BSBPMG407A
Apply Risk Management Techniques
BSBPMG408A
Apply Contract and Procurement Procedures
BSBPMG402A Apply Time Management Techniques
Apply Time Management Techniques
On completion of this unit you will –
– have the skills and knowledge required to assist with project
scheduling activities
– be able to assist with monitoring of the agreed schedule
– understand how to evaluate the effectiveness of time
management processes for a project
• This unit is Ungraded which means that you will be found
Competent or Not Yet Competent based on the
completion of the assessment activities and the evidence
of competency provided.
BSBPMG402A Apply Time Management Techniques
Elements of Competency
•
Each unit of study is composed of elements of
competency
•
Apply Project Time Management Techniques comprises
3 elements of competency –
1. Assist in the development of project schedules
2. Apply agreed schedules
3. Participate in assessing time management outcomes
•
Elements of competency are further broken down into
performance criteria, these can be found on the next
slides
BSBPMG402A Apply Time Management Techniques
1. Assist in the development of project
schedules
1. Contribute, within delegated authority, to determining
the duration and effort, sequence and dependencies of
tasks to meet project objectives
2. Use project scheduling tools and techniques to help
establish and integrate planned time management
aspects of the schedule, resource allocation and
financial requirements
3. Contribute to the agreement process and
communication of the schedule to the client and other
stakeholders
BSBPMG402A Apply Time Management Techniques
2. Apply agreed schedules
1. Use techniques to measure, record and report progress
of activities in relation to agreed schedules and plans
2. Record variance between actual and planned progress
and report to others for remedial action
3. Contribute to forecasting the impact of changes on the
schedule and to the analysis of options
4. Implement agreed changes to the schedule and update
plans as directed to accommodate changing situations
throughout the project
BSBPMG402A Apply Time Management Techniques
3. Participate in assessing time management
outcomes
1. Provide assistance in the review of project outcomes
to determine the effectiveness of time management
tools, techniques and approaches used
2. Report scheduling and time management issues and
responses to project manager for application in future
projects
BSBPMG402A Apply Time Management Techniques
Scheduling Tools
Compulsory MS Project Tutorials
• One of the critical elements of competency for this unit of study is
the use of project scheduling tools
• MS project is the most common and easily available project
scheduling tool
• As part of completing the Certificate IV in Project Management you
are required to attend 2 tutorials for MS Project
• Attendance is compulsory and you will learn how to construct project
schedules using MS project, including –
 Construction of the WBS
 Activity scheduling and interdependencies
 Baselining and Critical Path
 Resource and cost allocation to activities
 Schedule Reporting
BSBPMG402A Apply Time Management Techniques
Scheduling Tools
Compulsory MS Project Tutorials
• The MS Project Tutorials are held over two consecutive
Saturdays, BOTH days are compulsory
• You will be required to attend Northern Beaches TAFE,
Old Pittwater Road, Brookvale from 9am to 4pm each
day
• Refer to your Course Delivery Schedule for the dates
• Contact your Course Facilitator if it is not possible for
you to make arrangements to attend these tutorials
BSBPMG402A Apply Time Management Techniques
Scheduling Tools
Alternatives to MS Project Tutorials
•
If you are already competent in the use of MS Project or
other project scheduling tools, then you can apply to
your Course Facilitator for recognition of prior learning
 You will need to provide evidence of competency in the
form of completed MS Project Schedules
 Concepts covered must include interdependencies, critical
path, baselining and ‘actual versus planned’ schedule
reporting
 Formal attestations as to competency are required from the
Learner and a workplace supervisor
 Samples of work product must be submitted
 Alternatively, dated certificates and topic lists from previous
course attendance can be provided
BSBPMG402A Apply Time Management Techniques
Scheduling Tools
Alternatives to MS Project Tutorials
•
If you are unable to attend the MS Project Tutorials,
then you will need to attend an alternate course at your
own expense
 You will need to provide evidence of course attendance and
completion, including dated certificates and topic lists
 The course could cover MS Project or an alterate and
comparable scheduling tool
 Concepts covered must include interdependencies, critical
path, baselining and ‘actual versus planned’ schedule
reporting
 Formal attestations as to competency are required from the
Learner and a workplace supervisor
 Samples of work product must be submitted
 Attendance MUST occur during the 20 week course
delivery timeframe for the Certificate
BSBPMG402A Apply Time Management Techniques
Associated Readings
• Mandatory –
• PMBOK Chapter 4 - 4.1, 4.2, 4.6
• PMBOK Chapter 6 – 6.1, 6.2, 6.3, 6.4, 6.5, 6.6
• Recommended –
 Learning Guide 1 – Define Project, page 12
 Learning Guide 2 – Develop Project Plans, pages 6, 18 and 19
 Learning Guide 3 – Administer & Monitor Project, pages 8 to 12
 Learning Guide 4 – Finalise Project, page 6
 Learning Guide 5 – Review project, pages 2 to 5
BSBPMG402A Apply Time Management Techniques
Learning and Assessment Activities
Forums - during weeks 5 and 6
Activity Relationships
Project Scheduling Tools & Techniques
Case Study – due week 5
Dinner Party – Project Schedule
MS Project Tutorials – in week 4 and week 6
Compulsory 2 days attendance
Quiz – due week 6
Project Scope
BSBPMG402A Apply Time Management Techniques
Team Assignment Criteria
Team Assignment
Components
Marks
Basic Competency
Higher Competency
Work Breakdown Structure
including deliverable/activity
duration (start and end dates)
and interdependencies
5
Basic WBS presented in Excel
or a table
High level deliverables and
activities included
Some interdependencies are
indicated
Detailed WBS in MS Project
Phases broken down into
detailed deliverables and
activities with appropriate
indentation
Interdependencies on all
activities
Baselined Gantt chart indicating
the critical path
5
Basic Gantt chart
Report showing critical path
Detailed Gantt chart
Report showing critical path
and the duration
Explanation of the tools and
techniques used to estimate the
activity durations and timelines
10
Basic understanding of tools and
techniques
At least two estimating methods
used
Advanced understanding of
tools and techniques
More than two methods used
and experts consulted
20
13 to 16
Total
BSBPMG402A Apply Time Management Techniques
17 to 20
Individual Assignment Criteria
Individual Assignment
Components
Marks
Basic Competency
Higher Competency
Work Breakdown Structure
including deliverable/activity
duration (start and end dates)
and interdependencies
5
Basic WBS presented in Excel or a
table
High level deliverables and activities
included
Some interdependencies are indicated
Detailed WBS in MS Project
Phases broken down into detailed
deliverables and activities with
appropriate indentation
Interdependencies on all activities
Baselined Gantt chart indicating
the critical path
5
Basic Gantt chart
Report showing critical path
Detailed Gantt chart
Report showing critical path and the
duration
Explanation of the tools and
techniques used to estimate the
activity durations and timelines
15
Basic understanding of tools and
techniques
At least two estimating methods used
Advanced understanding of tools and
techniques
More than two methods used and
experts consulted
Change Requests – showing
impact on time
20
Multiple change request forms including
analysis of the impacts on the overall
project objectives
Evidence of approval or rejection of the
change requests
Revised baselined Gantt chart and
critical path
Evidence of implementation of
approved change requests
Change Request Log
Project Performance Reports
15
Multiple project status reports tracking
of project objectives of time, cost and
scope
Multiple project status reports
showing changes to time and cost due
to approved changes
Total
60
BSBPMG402A Apply Time Management Techniques
40 to 50
51 to 60
Best wishes for your studies
Northern Beaches TAFE and the
Business and Commerce Business Line of the
Northern Sydney Institute
wish you success in your studies!
BSBPMG402A Apply Time Management Techniques