Download 90 Day Pre-Award Spending

90 Day Pre-Award Spending
Permission to grant 90-day pre-award spending authority will be granted on a case-by-case basis
by Sarah, Tammy and Sheree. In all cases there must be:
 Sufficient indication (in writing) from the NIH (Grants Management Specialist) stating
that the award is forthcoming.
 An approved Authorization to Budget (ATB).
 Justification as to why the account is needed prior to the receipt of the Notice of Award
(NOA).
To minimize the transfer of charges, the best case scenario is when the account is requested at
the on-set of the 90-day period. After receipt of the information (bulleted above), the study
account will be established. Spending will appropriately be charged to the study account. Note:
This scenario will be rare since the NIH is hesitant to put in writing that the NOA will be issued
and even more hesitant to state a date of issue.
Requests for 90 Day Pre-Award Spending that are made after the NOA is received are not
encouraged but may still be approved if substantial justification of all charges incurred prior to
the project start date is provided. Please note that if pre-award spending is granted expenses not
charged to the study account will be subject to GRU’s cost transfer policy. This means that the
charges can only be incurred and transferred up to 60 days prior to the start date of the grant. In
these instances, the appropriate paperwork must be:
 Notice of Award
 Substantial justification as to why charges incurred prior to the official start date of the
account is needed prior to the start of the project.
 Completed Cost Transfer Form
