Download LOCAL GOVERNMENT DISASTER FUND

SOUTH AUSTRALIAN
LOCAL GOVERNMENT DISASTER FUND
Guidelines for councils in making submissions to the Fund
Type of Disaster
Natural disasters of a significant size relative to the capacity of the council to fund.
Loss or damage caused by council negligence is not eligible for assistance.
Type of Damage
Loss of or damage to property in the care, control and management of the council
will be considered eligible for assistance.
Assessment of Claims
Claims for assistance will be assessed by the Local Government Disaster Fund
Management Committee on a case by case basis.
Form and level of assistance
The form of assistance will also be determined on a case by case basis, and may
include assistance either as a once-off grant or a subsidy towards borrowing costs.
The scale of the disaster relative to the capacity of the council will be assessed when
determining the level of assistance.
Format of submission
Councils which believe they are eligible for assistance should provide a submission
which includes:
 Evidence of the nature and extent of the loss or damage.
 An assessment of reinstatement or replacement costs.
 All relevant details of the event causing the loss or damage.
 An assessment of Councils financial situation including proposed arrangements
for financing the reinstatement or replacement.
A 3 page proforma is attached, to act as a guide for council’s submission.
Five copies including one unbound copy of the submission should be addressed to:
The Chairperson
Local Government Disaster Fund
PO Box 8326 Station Arcade
ADELAIDE SA 5000
Information for councils
APPLICATION FOR DISASTER FUND ASSISTANCE
PART 1 of 3
INFORMATION REQUIRED
Councils intending to lodge an application for assistance from the Fund should read these
notes and complete the attached standard applications forms. Part 2 is a Summary Sheet of
the items of damage in priority order. Part 3 should provide full details about each of the
priorities listed on the Summary Sheet.
PLEASE PROVIDE THE FOLLOWING:
1.
A map of the district showing the main watercourses, where the flood water came from, the
major outfalls where water dissipated, and the areas affected by flooding.
2.
All damage sites, including sections of road and/or culverts, should be highlighted and numbered
in priority order on the map in order to demonstrate their importance to council’s overall network
(the priorities should be identical to those on Parts 2 and 3 of the application forms).
3.
For each section of affected road:
a)
Provide name, total length and width, traffic use, date and type of constructions before
the flood and cost to build in that location.
(eg Brown’s Road, 6 km by 8m with side drains, last constructed 1985, 100mm limestone rubble
pavement, unsealed surface $15,000 per km).
b)
Date and type of maintenance last carried out,
c)
The length of section of road where major damage has occurred and the proposed
reinstatement details including full costings. Of this indicate the contribution council is
seeking from the Fund.
d)
Indicate how frequently it is flooded, the last year such flooding occurred and the source
of this information.
(eg. Blacks Road, flooded on average every 5 years, last flooded 1989. Source: council minutes).
e)
Indicate the current year’s works budget and whether it provided for maintenance of the
road in question. If so, how much.
f)
The importance of the road as a thoroughfare.
(eg cul de sac, access road to farms, major access to adjoining areas).
4.
Similar levels of detail should be provided for damage to culverts, bridges and other related
infrastructure.
The information provided must be able to give the Committee an accurate, verifiable picture of the
condition of each damaged road section (or culvert etc) before flooding occurred, a means of
assessing the cost to bring the infrastructure back to that condition, and the portion of that cost being
claimed.
It is not acceptable to provide costings for repair and/or reconstruction of a road of higher quality than
previously existed, nor for the entire length of a road when only a section has suffered major damage.
Information for councils
APPLICATION FOR DISASTER FUND ASSISTANCE
PART 2 of 3
SUMMARY SHEET
LIST IN PRIORITY ORDER
COUNCIL NAME ............................................................................................
Priority
Location
Proposed Repairs
Estd Cost
TOTAL: $ ..............
Information for councils
APPLICATION FOR DISASTER FUND ASSISTANCE
PART 3 of 3
ROAD DETAILS - Please provide a similar level of appropriate detail for damage to culverts,
bridges. If the space available is insufficient please attach additional sheets.
COUNCIL NAME ...............................................................PRIORITY NUMBER............................
Road Details
Road Name ....................................................................................................................................
Total length .......................... Width (m) ................. Estimated traffic use (VPD) ..........................
Importance of road as a thoroughfare .................................................. School bus route? .............
(eg access for farms, cul de sac, major access to adjoining areas etc)
Date and type of construction .........................................................................................................
Date and type of last maintenance undertaken ...............................................................................
Flood details
Frequency of flooding ....................... Date last flooded ..................... Source .............................
Financial Information
Current financial year Works budget $ .....................
Did the budget provide for maintenance of the above named road, if so, how much $ ...................
Damage report
Length of section where damage occurred .....................................................................................
Details of damage ...........................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
.......................................................................................................................................................
Total cost of reinstatement of section of road to pre-flood condition
$ ......................................
Contribution sought from Disaster Fund
$ ......................................
PLEASE ATTACH THE DETAILED REPORTS TO THE SUMMARY SHEET
(PART 2) IN PRIORITY ORDER
Information for councils