Download BG Minutes 12-4-2014 - Villa Maria College

Villa Maria College of Buffalo
Building and Grounds Committee of the Board of Trustees
Minutes
December 4, 2014
PRESENT:
Erik DeGlopper
Michael Eadie
Brian Emerson
Sister Marcella Marie Garus
Thomas Honan
EXCUSED:
None.
Sandra Reicis
Timothy Rider
Mary Robinson
David Wisner
The Building and Grounds Committee meeting convened at 3:00 PM in the
M&T Conference Room.
MINUTES:
The minutes of the September 25, 2014 meeting were approved as
distributed.
MASTER
PLAN:
Tim Rider reviewed the status of the plan leading up to his presentation
to the Board of Trustees on December 17th. The last master plan was done
in 2003. Tim has received input from all areas of the college and will
incorporate those thoughts into the plan. It will have 3 parts: a current
accounting of the physical space and use, areas of immediate concern that
should be addressed in the budget process and future changes that will be
needed to accommodate more than 800 students. Sister Marcella Marie
Garus commended Tim for his dedication and hard work on the plan and
looks forward to the final product.
FRONT
STAIRS:
Tim Rider reviewed the project with the committee. Several of the new
stairs are turning shades of brown. There is no explanation for this and
therefore the contractor is working with the supplier and experts in the field
to determine why. RE Kelley has given the college a verbal commitment
that they will replace the steps at no cost in the spring but first want to do
some chemical analysis to try and determine a cause for the color change.
The College has agreed to this and will make no additional payments to the
contractor until the issue is resolved. There still remains a short punch list
that must be completed. A change order for the additional costs of the
project has not been received.
LIGHTING:
The committee discussed the interior and exterior lighting of the College.
Michael Eadie and Mary Robinson met with representatives of National
Grid and Ferguson Electric. They are currently working on a full review of
all college lighting and will prepare a bid for the project in five parts:
exterior, Main Building, Felician Hall, Athletic Center and Art Shop. The
committee also inquired about additional bids from Frey Electric or other
contractors to ensure that the project will be done at reasonable cost. It is
anticipated that NYSERDA may also have continued interest in the project
since they were also involved from the beginning.
Building and Grounds Committee of the Board of Trustees MINUTES, December 4, 2014--2
OTHER
PROJECTS:
The boiler in Felician Hall is currently operating at 50% capacity. The
building is warm but any additional loss of boiler capacity could cause
issues in the building. The current status of the boiler could continue for a
month or a year or longer but at some point it must be addressed. The
College is in the process of securing bids for the project, five companies
have been contacted, and one bid has been received for $53,000 - $70,000
depending on efficiency. The College is planning on discussing the project
with FSI regarding possible cost sharing since they are the owners of the
building.
The College will be experimenting with painting the wall tiles in the 1st floor
hallway of the Music Building during the semester break. Choops Painting
will do the work. If the project is met with positive response and holds up
well with normal traffic and use of the hallway the College may consider
future painting.
Michael Eadie sought the expertise of the committee concerning the repair
of three hallways in the main building. There are several large cracks in the
hallways which make for a poor appearance to students and visitors. The
College has received a bid of $23,000 to repair the hallways and replace
the cracked tiles. The Committee felt that this was not the correct way to go
and suggested dry walling the halls which may be more cost efficient and
give a better appearance than mismatched tiles. The College will
investigate this option.
Sister Marcella inquired about the backflow concerns raised in a recent
letter to the College by the Erie County Water Authority. Erik DeGlopper
has spoken with the Authority and told them that plans have been drawn by
Trautman Associates to fix the problem and the College will plan to
complete the project in the future. Sister Marcella would like to be proactive
on this issue before something serious happens, the project will be
discussed as part of the 2015-2016 budget.
ADJOURNMENT: The meeting adjourned at 4:45 PM
Respectfully submitted,
Michael J Eadie
Vice President for Business Affairs