Download POSITION DESCRIPTION MINISTRY OF FINANCE POSITION TITLE

POSITION DESCRIPTION
MINISTRY OF FINANCE
POSITION TITLE:
REPORTING STRUCTURE OFFICER
POSITION
NUMBER(S):
34345
DIVISION:
Revenue Division
Section
SUPERVISOR’S TITLE:
Mineral Oil and Gas Revenue Branch
LOCATION:
Victoria
Manager Revenue Operations
POSITION
NUMBER:
PHONE NUMBER:
SUPERVISOR’S
CLASSIFICATION:
Business Leader
For Agency Use Only
Approved Classification:
NOC Code:
Class Code:
Entered By:
Phone number:
94637
PROGRAM
The Revenue Division identifies and collects amounts owed to government through fair, efficient and effective tax
administration and revenue management processes. The Ministry manages the collection of revenue by encouraging
voluntary constituent payments through education, assistance, audit, compliance and collection activities for the
revenue in relation to statutes it directly administers and, increasingly, statutes administered by other ministries.
The Mineral, Oil and Gas Revenue Branch administers parts of the Petroleum and Natural Gas Act relating to royalties
and freehold production tax, the Mineral Tax Act, the Mineral Land Tax Act and the cost recovery levies under the Oil
and Gas Commission (OGC) Levy Regulation and the Mine Inspection Fee under the Mines Fee Regulation. The Branch
publicizes and explains provisions of the legislation and regulations, collects and reports on royalties and taxes and
verifies the accuracy of payments made and issues assessments as required.
PURPOSE OF POSITION
The Reporting Structure Officer controls and maintains royalty payers’ ownership interests in oil and gas wells in Royalty
Management System (PRMS) database. The Officer is responsible for maintaining the registration of royalty payers and
the royalty payer account structure. The Officer is also responsible for managing royalty credit balances for deep gas
wells.
NATURE OF WORK AND POSITION LINKS
Oil and Gas royalties represent a significant flow of income for the province and the timely collection and investment of
those monies can result in income loss or gain depending upon the accuracy of the system. Ownership of oil and gas
facilities may be split among several entities and are continually changing. The Officer must track the changing
ownership and ensure that all ownership interests are accounted for in all production months in the royalty assessment
process. Ownership changes often occur through acquisitions and mergers of companies and the Officer must
understand changes that have occurred in corporate relationships over time. Credits and well statuses used for
encouraging the development of less accessible reserves must be vetted and the Officer’s interpretation of the Act will
be challenged as companies try to maximize their profits. The Officer uses knowledge of royalty management
procedures and PRMS to describe, evaluate and recommend improvements in PRMS.
Industry Revenue and Production Accountants – Interpret the Act and ensure understanding of all reporting
requirements under the Petroleum and Natural Gas Act and its royalty regulation;
Reporting Officers – define reporting procedures and report formats
REPORTING STRUCTURE OFFICER
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SPECIFIC ACCOUNTABILITIES
Determine reporting responsibilities for oil and gas royalties based on working interests in wells by:
1. Recording ownership and changes of ownership of wells and ensuring invoicing of royalties corresponds to the
registry;
2. Preparing and reconciling the ownership integrity report and clarifying apportionment if multiple owners are
involved;
Maintain and ensure the accuracy of the royalty payment structure database by:
1. Ensuring consistency with legislation by reviewing reports from industry and requirements of unitization
agreements with respect to ownership of wells and production;
2. Reviewing and analyzing the relationships between wells, facilities, unitized operations and royalty payers and
contacting industry to resolve discrepancies;
3. Making database corrections as required, documenting the changes and communicating changes to all parties
affected by the errors.
4. Deciding how much penalty to assess when Reporting Interest Statements are not filed by industry on time.
5. Maintaining the royalty payer database by issuing new codes and modifying names and addresses;
Manage royalty credits (road and infrastructure, marginal wells, deep gas wells, discovery wells) by:
1. Tracking incoming requests for credits and confirming supporting documentation;
2. Managing the amount of credit for each deep gas well and allocating a share of the credit to each royalty payer
with an ownership interest in the well, and transferring unused credits between royalty payers when ownership
interests change;
3. Investigating information related to the determination of whether wells qualify for marginal and ultra-marginal
status and deciding whether status may be safely granted during the qualifying period and whether status
should be withheld.
4. Communicating with industry and resolving problems related to amounts, transfers and claiming of credits and
the status of wells.
Maintain the Royalty Management System Database by:
1. Assisting with development of business practices related to database management and efficiency in processing
data;
2. Ensuring branch staff and other client database users are advised of changes;
3. Writing and managing system change requests, preparing analyses of costs and benefits of changes,
recommending and prioritizing changes.
4. Assisting with user testing of changes
FINANCIAL RESPONSIBILITY
Authorizes penalties up to $6,000 for late filing of Reporting Interest Statements.
Affects royalties payable by and income of royalty payers by determining effective dates of ownership of wells and
amounts of incentive credits available to royalty payers.
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SELECTION CRITERIA
Education and related experience:

Completion of accounting course work towards a certificate or diploma such as the Government Financial
Management Certificate Program or the Canadian Association of Petroleum Production Accounting plus two (2)
years related experience.
Related experience includes:
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Two (2) years (within the last 2- 3 years) applying regulations, policies and/or legislation;
Two (2) years (within the last 2- 3 years) managing relationships with multiple stakeholders with diverse interests;
One (1) year (within the last 2- 3 years) of experience using Information Systems i.e. program delivery data base, etc.
Microsoft Office (Word - at an intermediate level);
Excel – at an advanced level;
Preference may be given to those applicants with tax or royalty administration experience
Preference may be given to applicants with experience in the oil and gas sector.
NOTE; A Criminal Record Check is required.
COMPETENCIES
Results Orientation – is a concern for surpassing a standard of excellence. The standard may be one’s own past
performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has
set; or even improving or surpassing what has already been done (continuous improvement).
Service Orientation - implies a desire to identify and serve customers/clients, who may include the public, co-workers,
other branches/divisions, other ministries/agencies, other government organizations and non-government organizations.
It means focusing one’s efforts on discovering and meeting the needs of the customer/client.
Teamwork and Co-operation – is the ability to work co-operatively within diverse teams, work groups and across the
organization to achieve group and organization goals. It includes the desire and ability to understand and respond
effectively to other people from diverse backgrounds with diverse views.
Analytical Thinking – is the ability to comprehend a situation by breaking it down into its components and identifying
key or underlying complex issues. It implies the ability to systematically organize and compare the various aspects of a
problem or situation, and determine cause-and-effect relationships (“if…then…”) to resolve problems in a sound, decisive
manner. Checks to ensure the validity or accuracy of all information.
Self-Control is the ability to keep one's emotions under control and restrain negative actions when provoked, faced with
opposition or hostility from others, or when working under stress. It also includes the ability to maintain stamina under
continuing stress.
Innovation indicates an effort to improve performance by doing or promoting new things, such as introducing a
previously unknown or untried solution or procedure to the specific area or organization.
Flexibility is the ability and willingness to adapt to and work effectively within a variety of diverse situations, and with
diverse individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on
an issue, adapting one's approach as situations change and accepting changes within one's own job or organization.
REPORTING STRUCTURE OFFICER
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