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MEDWAY COUNCIL - JOB PROFILE DESIGNATION Payroll Officer DEPARTMENT HR Services RESPONSIBLE TO Operations Manager GRADE Range 3 1. MAIN PURPOSE OF JOB To contribute to the effective financial management of the relevant service, establishing and maintaining procedures for the reconciliation of various accounts in accordance with agreed timetables and procedures. Duties may include debt recovery, checking data, employee payments and other associated administration. 2. PERSON SPECIFICATION Qualifications Essential • 4 GCSEs or equivalent or demonstrable relevant experience Experience Essential • Experience of working in a Payroll environment, ideally with knowledge of School Pay practices. • An extensive understanding of the relevant legislation relating to the specific area of work such as PAYE, Pension, and Payroll reconciliation. • Demonstrable technical/specialist/policy & procedural knowledge which can be applied across a wide range of activities. Ability to complete a range of complex tasks such as report writing, presentations, detailed assessments and calculations Skills Essential • Good keyboard skills and computer literacy. Must have the ability to input data via PC and have an extensive knowledge of Microsoft Excel, Word and Outlook (20% weighting) • Demonstrates the ability to deal with considerable levels of work-related pressure, for example from deadlines, interruptions or conflicting demands (25% weighting) • Can demonstrate dexterity, co-ordination or sensory skills, where there is some demand for precision in the use of these skills, for example driving and/or the general use of a computer during the working day. • • • • • • 3. Demonstrability ability to use judgement and creativity to assess situations and solve varied problems and/or develop short term plans (10% weighting) Demonstrable ability to use written and oral communication skills to present varied information in an understandable way to a range of audiences (15% weighting) Demonstrable ability to work within defined procedures and to work independently, using initiative to deal with straightforward situations, referring to supervisor/line manager for unusual or difficult problems Demonstrable ability to carry out tasks and/or advise on internal procedures, which impact on the health and well being of people Demonstrable ability to explain straightforward tasks to others, where required Demonstrable experience of providing general information, advice and guidance on internal procedures relating to pay (30% weighting) ORGANISATION (i) ORGANISATION CHART (ii) DESCRIBE HOW AND BY WHOM THE POST IS MANAGED The post holder will be line managed by the Operations Manager (iii) DESCRIBE THE LEVEL OF INITIATIVE AND/OR INDEPENDENCE EXPECTED OF THE POST HOLDER The post holder may be required to explain straightforward tasks to others, where required (iv) DESCRIBE ANY SUPERVISORY/MANAGEMENT RESPONSIBILITIES There will be no management responsibility (v) JOB CONTEXT - DESCRIBE THE MAIN CONTACTS, BOTH INTERNAL AND EXTERNAL AND THE PURPOSE OF THOSE CONTACTS Internal - The post holder will have regular contact with employees, managers and headteachers in relation to queries about personal remuneration, statutory deductions and other employment terms or procedures. The post holder will also regularly meet with other members of the Payroll teams to discuss issues within the wider Hr and Payroll Service. External - The post holder will have regular contacts with external agencies in relation to employee Tax, National Insurance or pension matters etc. 4. FINANCIAL ACCOUNTABILITIES The post holder will be required to take direct responsibility for any of the following or equivalent: (i) considerable amounts of computerised information where care, accuracy, confidentiality and security are important. (ii) regular careful use of very expensive equipment. 5. WORKING ENVIRONMENT The post holder will be office based at Gun Wharf, Chatham.