Download Approve Price Variation and Exercise Extension Option

[Products and services procurement templates - letter - price variation approval
and exercise of extension option]
Our ref
Your ref
Enquiries
Telephone
:
:
:
:
[file number]
XXX [delete if not available]
[Name of Contract Manager]
(08) XXXX XXXX
[Name][title initial surname eg Mr B Citizen]
[Title]
[Name of Organisation]
[Street]
CITY STATE POSTCODE
Dear Mr/Mrs/Ms [Surname]
HEAD AGREEMENT/CUSTOMER CONTRACT NUMBER XXX FOR [DETAILS
AS PER TITLE OF HEAD AGREEMENT/CUSTOMER CONTRACT]
The above Head Agreement/Customer Contract is due to expire on DD Month
YYYY.
Under the original terms and conditions, provision was made for [number of
options] extension options, each for a further [number] month/year period.
The first [number], [number]-month/year option[s] has/have already been
exercised. [If first option delete this line]
The Department of Finance [or] [public authority name] hereby exercises the
[first/second…] option to extend the Head Agreement/Customer Contract. The
new expiry date is DD Month YYYY.
The Department of Finance [or] [name of public authority] has also approved
your application dated DD Month YYYY for a price variation in accordance with
the terms and conditions of Head Agreement/Customer Contract.
The new Head Agreement/Customer Contract prices shown below/attached are
effective from DD Month YYYY. All other terms and conditions remain unaltered.
[Insert prices here or attach to letter]
Users will be advised of the change and the Buyer’s Guide will be updated
accordingly as of the effective date. [Delete if not applicable]
If you have any queries please contact [name of contract manager], telephone
(08) XXXX XXXX.
-2-
Yours sincerely
[Name of Accountable Authority or Delegate] [for Agency Specific]
[TITLE]
[date]
[OR]
[Name] [for CUA & Group Buying Arrangements]
[TITLE] [the SSC delegations are listed in the Finance Delegation and
Authorisation Framework]
Under the Authority of the Director General
MONTH YYYY [leave space for day to be written]
Finance v. 171115