Download Cooperator Reimbursement Process

Division of Fire Prevention & Control
Cooperator Reimbursement
Process Update
2017
2017 Process Updates & Reminders
 Invoice Preparation Expense is being reimbursed
 DFPC is continuing negotiations with our federal partners
 Return travel should be recorded on CTRs, but are
not required for reimbursement

Verification of documented hours by department is required
 EFT payment is available
 Contact Harmony Altair at [email protected]
 Assignment type determines reimbursement office
 Forms are not dated by calendar year
 Submit invoices within 30 days
Position Pay Rate Matrix
Personnel Resource Status Report
Cooperator Incident Assignment Invoice
Individual Salary Breakdown
Personnel Expense Summary
Individual Travel Breakdown
Travel Expense Summary
Equipment Use Summary
Fuel Summary
Equipment Transport Summary
Invoice Preparation Expense
Repair/Replacement Expense
Reimbursement Documentation Checklist
Cooperator Reimbursement Process
Preview
Coding/
Review
• Invoice previewed for completeness
• If documentation is missing, cooperator notified
• If complete, invoice moves into review; cooperator notified
• Invoice is coded to appropriate fire funding
• Invoice receives in depth review
• Cooperator contacted if there are questions
• Invoice submitted for payment
• Warrant or EFT issued
Payment • If there are changes, scan of invoice is sent to the cooperator
Websites
DFPC website
https://www.colorado.gov/pacific/dfpc/wildland-fire-billing
 2017 Cooperator Reimbursement Guidelines and forms
 2017-2020 CRRF forms, rates and guidelines
DHSEM website
http://www.coemergency.com/
All Hazards Emergency Resource Mobilization

2017-2020 CRRF forms
Websites Continued
RMACC – Incident Business website
https://gacc.nifc.gov/rmcc/incident_busn_management.php#
 Incident Business Management
2016 Interagency Incident Business Management Handbook
 current Rocky Mountain IIBMH chapter supplements

GSA
http://www.gsa.gov/portal/category/104711
 Per Diem rates
 Mileage Reimbursement Rates
Mailing Addresses
 Fire Assignments:

CO Division of Fire Prevention & Control
5060 Campus Delivery
Building 1049
Fort Collins, CO 80523-5060
 State All-Hazard Assignments

CO Division of Homeland Security & Emergency Management
Logistics Unit
9195 East Mineral Avenue, Suite 200
Centennial, CO 80112
DFPC Fiscal Support Staff
 Harmony Altair, Administrative Assistant

970-491-8538 [email protected]
 Jill Olson, Administrative Assistant

970-491-8177 [email protected]
 Lisa Johnson, Fire Billing Specialist

970-491-7911 [email protected]
 Erin Claussen, Incident Business Manager

970-491-8497 (office) 303-263-5937 (cell)
[email protected]