Download Template Toerisme Vlaanderen

INVENTORY FOR THE PUBLIC CONTRACT:
Services for the representation of VISITFLANDERS
in Russia
AWARD PROCEDURE:
Open invitation to tender
SPECIFICATIONS NUMBER:
TVL/2014/1119/IMK
Remark: The indicated quantities are presumed quantities which do not necessarily
correspond to the orders that are to be made in the end. Neither are they an indication of the
vision (point II.12.2) on the implementation of the contract required in the specifications. They
are merely used for the evaluation of the tenders submitted by the different candidate
tenderers.
1. Unit prices for TRADE activities (percentages and amounts to be indicated in
figures):
Services
Unit price
exclusive of VAT
Presumed
quantity
Total price
exclusive of VAT
% VAT
Total price
inclusive of VAT
Sales calls
€ ………………./
day
20 days
€ ………………..
..…. %
€ ………………..
B2B workshops
€ ………………./
day
5 days
€ ………………..
..…. %
€ ………………..
Page 1 of 4
Electronic newsletters
€ ………………./
newsletter
4 newsletters
€ ………………..
..…. %
€ ………………..
Creation and
maintenance of trade
database
€ ……………….. /
month
12 months
€ ………………..
..…. %
€ ………………..
Organisation of trade
trips (exclusive of
travel and
accommodation
expenses)
€ ……………… /
trade trip
2 trade trips
€ ………………..
..…. %
€ ………………..
Support during trade
trips (exclusive of
travel and
accommodation
expenses)
€ ……………… /
trade trip
2 trade trips
€ ………………..
..…. %
€ ………………..
Other services
€ ……………….. /
day
10 days
€ ………………..
..…. %
€ ………………..
€ ………………..
TOTAL PRICE1
2. Unit prices for PRESS activities (percentages and amounts to be indicated in
figures):
Services
Unit price
exclusive of VAT
Presumed
quantity
Total price
exclusive of VAT
% VAT
Total price
inclusive of VAT
Press releases and
media pitching
€ ………………./
press release
12 press
releases
€ ………………..
..…. %
€ ………………..
Press conferences
€ ……………… /
press conference
1 press
conference
€ ………………..
..…. %
€ ………………..
PR Event
€ ……………… /
PR Event
1 PR Event
€ ………………..
..…. %
€ ………………..
Creation and
maintenance of press
database
€ ……………….. /
month
12 months
€ ………………..
..…. %
€ ………………..
1
The total price is the sum of the total price for each contract following multiplication of the unit price and the
indicated presumed quantity.
Page 2 of 4
Organisation of press
trips (exclusive of
travel and
accommodation
expenses)
€ ……………….. /
press trip
5 press trips
€ ………………..
..…. %
€ ………………..
Support during press
trips (exclusive of
travel and
accommodation
expenses)
€ ……………….. /
press trip
2 press trips
€ ………………..
..…. %
€ ………………..
Press cuttings
€ ……………….. /
month
12 months
€ ………………..
..…. %
€ ………………..
Other services
€ ……………….. /
day
15 days
€ ………………..
..…. %
€ ………………..
€ ………………..
TOTAL PRICE2
3. Unit prices for OTHER SERVICES not specifically related to press or trade
(percentages and amounts to be indicated in figures):
Services
Unit price
exclusive of VAT
Presumed
quantity
Total price
exclusive of VAT
% VAT
Total price
inclusive of VAT
Creation of content for
website and social
media
€ ………………./
day
12 days
€ ………………..
..…. %
€ ………………..
Translation services
€ ………………./
word
20,000 words
€ ………………..
..…. %
€ ………………..
Meetings and training
€ ………………./
meeting
4 meetings
€ ………………..
..…. %
€ ………………..
Daily rate for various
services
€ ……………….. /
day
10 days
€ ………………..
..…. %
€ ………………..
TOTAL PRICE3
€ ………………..
2
The total price is the sum of the total price for each contract following multiplication of the unit price and the
indicated presumed quantity.
3
The total price is the sum of the total price for each contract following multiplication of the unit price and the
indicated presumed quantity.
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4. Profit margin on the actual cost (percentages and amounts to be indicated in
figures):
Services
Percentage of
profit margin
Amount of the
actual cost to
which the
profit margin
will apply
(presumed
quantity)
Amount of the
profit on the
actual cost,
exclusive of VAT
% VAT
Total amount of
the profit on the
actual cost,
inclusive of VAT
Negotiating and
ordering media-buying
…%
€ 7,500
€ ………………..
..…. %
€ ………………..
Negotiating and
ordering print
…%
€ 5,500
€ ………………..
..…. %
€ ………………..
Negotiating and order
lay out and
copywriting
…%
€ 2,000
€ ………………..
..…. %
€ ………………..
Negotiating and
ordering event venues
…%
€ 10,000
€ ………………..
..…. %
€ ………………..
Negotiating and
ordering joint
promotions
…%
€ 20,000
€ ………………..
..…. %
€ ………………..
TOTAL AMOUNT OF PROFIT ON THE ACTUAL COST 4
€ ………………..
Done at (place) ……………………………………… on (date) ………………………………
The tender(s), (signature(s)+ capacity of signatory/signatories)
4
The total amount of profit on the actual costs is the sum of the total amounts of profit for each contract following
multiplication of the percentage of profit margin and the indicated presumed quantity.
Page 4 of 4