Download Non-Regular Rank Faculty Sample Offer Letter 1

Finance and Administration Policies & Procedures
Non-Regular Rank Faculty Sample Offer
Letter 1
Last updated: June 18, 2015
(Note-Department letterhead should be used for offer letters)
(Insert Date)
(Insert Name)
(Address)
(Address)
(City, State ZIP)
Dear (insert name):
I am pleased to offer you a (insert full-time or part-time) non-tenure-track appointment as (insert
title) in the Department of (insert department). Your annual salary will be $ (enter amount and/or
amount per course) OR This appointment carries no renumeration. This offer is contingent upon
a minimum of eight students in each section.
This is a (insert 9, 10, 11 or 12 month) non-tenure-track position that will begin on (insert date)
and end on (insert date). (Note-each NRR multi-year appointment offered should not exceed 3
years). By accepting this appointment you agree to the “General Terms and Conditions of
Faculty Appointment” in Attachment A and to the “Specific Terms and Conditions of Faculty
Appointment” in Attachment B.
If you find this offer to be satisfactory as presented, please indicate your acceptance by signing,
dating, and returning the original letter to (insert name and address).
This offer will remain open for _______ (insert # of days) from the date of this letter. If we have
not received your signed acceptance by (insert date) we will assume that you have not accepted
this offer. If you require any additional time to consider this offer, please contact (insert name).
Again, we look forward to your joining the University community and to working with you in
the future.
Sincerely,
__________________________________
Chair
(Department Name)
I have received, reviewed and understand the terms and conditions of employment contained in
this letter, Attachment A (“General Terms and Conditions of Faculty Appointment”) and
Attachment B (“Specific Terms and Conditions of Faculty Appointment”).
_________________________________
(Signature)
__________________________
(Date)
ATTACHMENT A
General Terms and Conditions of Faculty Appointment
Name:
Letter Date:
Rank:
Department:
1.
(Enter)
(Date)
(Enter)
(Enter)
Eligibility for Employment
Your offer for employment is contingent upon providing, prior to your first day of
employment, official documentation of degrees earned. An original official transcript of your
terminal degree must be submitted to comply with credentialing guidelines of the Southern
Association of Colleges and Schools (SACS). Our receiving the transcript by (insert date)
would be much appreciated. Please request that the institution from which you received this
degree send an official transcript of your academic record to the attention of (insert name and
departmental address).
Your offer for employment is contingent upon satisfying all Federal employment eligibility
requirements, including any necessary work authorizations, successful completion of preemployment background investigations that include a criminal history background check,
degree (education) verification and employment history verification. You will be sent an
electronic notification to complete the form.
2.
I-9 Requirements
The University is subject to Federal guidelines which require that an individual’s eligibility for
employment be verified. To do so, a U.S. Government Form I-9 must be completed for each
new employee. You will be sent an electronic notification to complete the form.
3.
Getting Paid/Taxation
Faculty members are paid monthly on the 25th working day of each month. The Direct Deposit
Payroll Authorization Form authorizes the University to deposit net pay directly into a
checking or savings account at any bank or savings and loan association within the continental
United States or to certain credit unions, including the University Federal Credit Union. A
statement showing gross earnings, itemized deductions, and the amount of net pay deposited
is made accessible to the faculty member each month via Duke@Work. The University
requires participation in the Direct Deposit Payroll System by all faculty members. All
amounts paid by the University to you may be subject to taxation both for reporting and
withholding. Any amounts subject to withholding will have taxes withheld in accordance with
federal and state law. If you accept this offer you must complete the direct deposit form and
tax forms electronically in order to receive payment. These forms can be accessed through
Duke@Work.
Benefits
You may be eligible to receive certain benefits provided to employees of Duke. You are
responsible for making all decisions and for taking all actions relating to such benefits, within
established time frames and deadlines. Please note that moving and relocation expenses are not
part of the Non-Regular Rank benefit package. (Note: if the appointment does not offer benefits
omit this paragraph).
4.
ATTACHMENT B
Specific Terms and Conditions of Faculty Appointment
Name:
Letter Date:
Rank:
Department:
(Enter)
(Date)
(Enter)
(Enter)
1. Duties & Responsibilities
Your duties and responsibilities will include the following (insert duties).
2. Workload Assignment
Your teaching load will be (insert number) courses for (insert semester) semester for a total of
(insert number) courses for the academic year. These courses will be (list courses).
List all other work assignments.
NOTE: If the appointment will be for multiple years use Sample Letter 2 for years 2 and 3 of the
appointment to inform the faculty member of their new salary and duties.