Download ATTACHMENT B INSTRUCTIONS-Cost Proposal Form

Instructions for ATTACHMENT B - Cost Proposal Form
Respondent shall complete Attachment B - Cost Proposal Form for E-Rate Eligible Sites corresponding to
their proposed solution for either a Dark Fiber IRU (Worksheets #1-4, & 7) or Lit Bandwidth Service
(Worksheets #5-6 & 8), or both, if the Respondent intends to offer both options. In responses including
both options, each solution is scored separately.
In addition to the data required in the Worksheets, the Respondent shall provide an overview of how
they calculate their Total Cost of Ownership for the 20 years of the contract length and include example
calculations of each type (i.e. for IRU, Special Construction, Maintenance, etc.). This overview should at
a minimum demonstrate the use of their provided Rates for each of the time periods in the Worksheets
(i.e. Yr. 1-5, Yr. 6-10, Yr. 11-15, Yr. 16-20 and Total for all 20 years).
On Worksheets # 2 and 6, all K-12 sites are on the site list. Only a representative sample of libraries is
on the site list because they are not required to use this contract.
The Worksheets #7 through 9 (Rate Tables IRU Non E-Rate, Rate Tables Lit Non E-Rate, and Non E-Rate
Sites List) are provided as a reference for potential work. The site list in Worksheet #9 is a market
basket or representative sample of the scope of Non E-Rate eligible agencies and locations. The
Commonwealth may, or may not choose to place orders for the Respondent to provide Dark Fiber IRUs
or Lit Bandwidth Services to these sites. However, the Respondent shall provide costs for Dark Fiber
IRU, Lit Bandwidth Services, or both as part of their response.
The Worksheets and detailed instructions are listed below and match the name of the particular tab in
the Attachment.
NOTE: There are no formulas embedded in the Worksheets. Therefore, the Respondent may choose to
add their own, or simply include the correct numbers into each cell as described in the instructions listed
below. The Vendor shall take full responsibility for any typos, mistakes, or errors related to any formula
driven numbers.
Worksheet #1 - Rate Tables IRU E-Rate
Respondent shall use this worksheet to provide costs to meet the requirements of Section 50 for E-Rate
Eligible Sites for: Dark Fiber IRU, Dark Fiber Maintenance and Break/Fix, Managed Network Services,
Internet Access, DDoS, and Peering Links.
Worksheet #2 - E-Rate Dark Fiber IRU Site List
Respondent shall use this worksheet to provide Site specific costs for Dark Fiber IRU, using the Rates
established in Worksheet #1 – Rate Tables IRU E-Rate, including a break out of Special Construction as
defined in the E-Rate Modernization Order, and Internet use data contained within Worksheet #2 E-Rate
Dark Fiber IRU Site List.
In addition, Respondent shall provide Total Annual Costs for 5-year periods of time (i.e. Years 1 through
5, 6 through 10, etc.), and a Total 20-year Cost for Dark Fiber Maintenance, Managed Network Services,
Internet Access, DDoS, and Peering Links.
This worksheet also contains Bandwidth Projections by Site; the Respondent shall take care to provide
all necessary equipment, Maintenance, and Management Services within their Costs, as required in
Section 50, in order to meet the Bandwidth Projections and Internet Access Capacity by the specific year
of the Contract (i.e. upgrade Boone Co from 2 Gbps to 20 Gbps and upgrade Internet Access Capacity
from 40 Gbps to 400 Gbps by Year 10).
Worksheet #3 - KDE E-Rate Aggregation & Internet
As a part of their Dark Fiber IRU Solution, the Respondent shall provide a list of Dark Fiber Aggregation
Network Nodes and Internet Drains in order to meet the requirements described in Section 50. In this
worksheet, the Respondent shall provide a complete list of both the Aggregation Nodes and Internet
Access Drains. Respondent shall complete all cells either with the required info, N/A, or add cells as
necessary in order to provide a complete description of their proposed Solution. Respondent shall
ensure that all designations (i.e. N01, N02, etc.) in any diagrams required in Section 50 and 60 shall
correspond with the information provided in all necessary Worksheets.
Worksheet #4 - E-Rate KDE Aggregation IRU List
As a part of the Dark Fiber IRU Solution, the Respondent shall provide a list of Dark Fiber Aggregation
Network IRUs (L01, L02, etc.) which are necessary for the Dark Fiber Aggregation Network. The
Respondent shall provide the Site Name of each Aggregation Node and the connecting Site Name of the
connecting Node. (Aggregation Node A and Node B). The Dark Fiber Aggregation Network IRUs shall
meet the requirements described in Section 50. In this worksheet, the Respondent shall complete all
cells either with the required info, N/A, or add cells as necessary in order to provide a complete
description of their proposed Solution. Respondent shall ensure that all designations (i.e. L01, L02, etc.)
in any diagrams required in Section 50 and 60 shall correspond with the information provided in all
necessary Worksheets.
Worksheet #5 - Rate Tables Lit Bandwidth E-Rate
Respondent shall use this worksheet to provide costs to meet the requirements of Section 50 for E-Rate
Eligible Sites for: Lit Bandwidth Services, Internet Access, DDoS, and Peering Links.
Worksheet #6 - E-Rate Lit Bandwidth Site List
Respondent shall use this worksheet to provide Site specific costs for Lit Bandwidth Services, using the
Rates established in Worksheet #5 – Rate Tables Lit Bandwidth E-Rate, and Internet use data contained
within Worksheet #6 E-Rate Lit Bandwidth Site List.
In addition, Respondent shall provide Total Annual Costs for 5-year periods of time (i.e. Years 1 through
5, 6 through 10, etc.), and a Total 20-year Cost for Lit Bandwidth Services, Internet Access, DDoS, and
Peering Links.
This worksheet also contains Bandwidth Projections by Site; the Respondent shall take care to provide
all necessary equipment, Maintenance, and Management Services within their Costs, as required in
Section 50, in order to meet the Bandwidth Projections and Internet Access Capacity by the specific year
of the Contract (i.e. upgrade Boone Co from 2 Gbps to 20 Gbps and upgrade Internet Access Capacity
from 40 Gbps to 400 Gbps by Year 10).
Worksheet #7 – Rate Tables IRU Non E-Rate
Respondent shall use this worksheet to provide costs to meet the requirements of Section 50 for Non ERate Eligible Sites for: Dark Fiber IRU, Dark Fiber Maintenance and Break/Fix, Managed Network
Services, Internet Access, DDoS, and Peering Links.
Worksheet #8 - Rate Tables Lit Non E-Rate
Respondent shall use this worksheet to provide costs to meet the requirements of Section 50 for Non ERate Eligible Sites for: Lit Bandwidth Services, Internet Access, DDoS, and Peering Links.
Worksheet #9 – Site List Non E-Rate – This list is provided only as a reference in order for the
Respondent to provide the Commonwealth Dark Fiber IRU and Lit Bandwidth Services costs in
Worksheet #7 and #8.
Detailed Instructions for Worksheets
Worksheet #1 – Rate Tables Dark Fiber IRU
Table A – Dark Fiber IRU per Mile Cost (2 Strands)
“One Time Capital Lease Cost for Dark Fiber IRU for a term of 20 years” – As described in Section
50, this is the Cost per Strand Mile (2 Strands) which the Respondent will charge the
Commonwealth per mile for any of the E-Rate eligible sites listed on Worksheet #2 – Dark Fiber
IRU Site List. See Detailed Instructions for Worksheet #2 below for additional information
regarding requirements for projected Internet Access Capacity and Internet usage.
Table B – Dark Fiber IRU Maintenance and Break/Fix Cost
Respondent to provide monthly cost per strand mile for time period indicated (i.e. years 1
through 5, etc.) and meet the requirements as defined in Section 50. See Detailed Instructions
for Worksheet #2 below for additional information regarding requirements for projected
Internet Access Capacity and Internet usage.
Table C - Managed Network Services Cost per Site Bandwidth
Respondent to provide monthly cost per Bandwidth increment for time period indicated (i.e.
years 1 through 5) and as defined in Section 50.
Table D - Internet Access Capacity Cost per Mbps
Respondent shall provide cost per Mbps for time period indicated (i.e. years 1 through 5, etc.)
and meet the requirements of Section 50.
Respondent shall provide adequate Internet Access Capacity based on Bandwidth Projections
listed on Worksheet #2 – Dark Fiber IRU Site List and shall provide 40 Gbps initially, 400 Gbps
capacity by Year 10, and 4,000 Gbps capacity by Year 20.
Respondents shall also base their Internet Access Capacity on the initial 30 Gbps monthly bill use
and 10% growth per year for Years 1-10, and 20% growth Years 11-20 (see Internet Use
Projections at the bottom of Worksheet #2) for all Cost calculations which relate to or are
dependent upon Internet Access Capacity and Use.
Table E - DDoS Services Cost
Respondent shall provide monthly cost, for the time period indicated (i.e. years 1 through 5,
etc.), for DDoS Mitigation and per the technical requirements as defined in Section 50.
Respondent shall use the Bandwidth Projections per Site and Internet listed in Worksheet #2 –
Dark Fiber IRU Site List, and the Internet Access Capacity listed above in Table D for all Cost
calculations.
Table F - Peering Link Cost
Respondent shall provide the cost for Peering Links to Microsoft and Higher Ed as described in
Section 50 for the time periods listed and the corresponding bandwidths.
Worksheet #2 - E-Rate Dark Fiber IRU Site List
Dark Fiber IRU Costs
Respondent shall provide the Route Length (in Miles) and use the Dark Fiber IRU Rate the
Respondent provided in Worksheet #1 – Rate Tables Dark Fiber IRU in order to calculate the
“One Time Dark Fiber IRU Capital Lease Cost” for each site listed on this worksheet. Where
appropriate, the Respondent shall include Special Construction costs as defined by the E-Rate
Modernization Order. Both of these costs, Dark Fiber IRU and Special Construction shall also
meet the requirements of Section 50.
Dark Fiber IRU Maintenance Annual Cost
Respondent shall use the Route Length (in Miles) and the Dark Fiber IRU Maintenance Rate the
Respondent provided in Worksheet #1 – Rate Tables Dark Fiber IRU to calculate the “Dark Fiber
IRU Maintenance Annual Cost” for each site listed on this worksheet.
Dark Fiber IRU Managed Network Services Annual Cost (per site Bandwidth)
The Respondent shall use the Managed Network Services Cost per site Bandwidth Rates in
Worksheet #1 – Rate Tables Dark Fiber IRU and KDE’s Bandwidth Projections listed in Worksheet
#2 – Dark Fiber IRU Site List, to calculate the Annual Managed Service Yearly rate for each time
period (i.e. “Total Annual Cost” for Years 1-5, etc. and the Total of these costs for the 20-year
contract length) and meet the requirements of Section 50.
Total Cost
Respondent shall provide Totals for the time periods listed (i.e. Annual Cost Years 1 through 5,
etc.) and for the Total Cost for 20 years by multiplying by 5-years the Annual Cost for Dark Fiber
IRU Maintenance and Dark Fiber IRU Managed Network Services Annual Cost (per site
Bandwidth) for each time period and summing those numbers for each site listed in this
worksheet.
In addition, the Respondent shall sum the Totals for each column in order to provide totals for
both K-12 and Library sites and for the time periods listed (i.e. Annual Cost Years 1 through 5,
etc.) to provide the K-12 and Library Sub-Totals.
Respondent shall use the Internet Access Capacity requirements listed above in Worksheet #1Rate Tables Dark Fiber IRU – Table D, with an initial 30 Gbps monthly bill use and 10% growth
per year for Years 1-10, and 20% growth Years 11-20 (see Internet Use Projections at the bottom
of Worksheet #2) for all Cost calculations which relate to or are dependent upon Internet Access
Capacity and Use. This applies to the “Internet Access” Cost, as well as “DDoS Mitigation Cost”,
and “Peering Links Cost” for each time period listed (i.e. Years 1 through 5, etc.) at the bottom
of Worksheet #2 – Dark Fiber IRU Site List.
The Respondent shall list the K-12 and Library Site Sub-totals again and sum the two rows to
create the Sites Cost Totals for each time period.
Table A – Total Cost of Ownership (TCO)
Respondents shall calculate and enter their Total Annual Cost for: Internet Access and DDoS
(reference Internet Use Projections for both), Peering Circuits for both Microsoft and Higher Ed,
Aggregation Dark Fiber IRU Site Cost from Worksheet #5 – E-Rate KDE Aggregation IRU List, and
the combined K-12 and Library Sites cost for each time period. Finally, the Respondent shall
sum each time period to create the Sub-TCO and by combining the Sub-TCO the Respondent
shall enter the Total Sub-TCO cost.
The Commonwealth will then add an estimate for K-12 site relocations in order to provide the
Grand Total TCO. On average, between 3 and 5 K-12 sites relocate each year due to such
reasons as retiring old school facilities and moving to a new facility, vacating a rented site, etc.
Worksheet #3 - KDE E-Rate Aggregation & Internet
No additional details required.
Worksheet #4 - E-Rate KDE Aggregation IRU List
Dark Fiber IRU Costs
Respondent shall provide the Route Length (in Miles) and use the Dark Fiber IRU Rate the
Respondent provided in Worksheet #1 – Rate Tables Dark Fiber IRU in order to calculate the
“One Time Dark Fiber IRU Capital Lease Cost” for each site listed on this worksheet. Where
appropriate, the Respondent shall include Special Construction costs as defined by the E-Rate
Modernization Order. Both of these costs, Dark Fiber IRU and Special Construction shall also
meet the requirements of Section 50.
Dark Fiber IRU Maintenance Annual Cost
Respondent shall use the Route Length (in Miles) and the Dark Fiber IRU Maintenance Rate the
Respondent provided in Worksheet #1 – Rate Tables Dark Fiber IRU to calculate the “Dark Fiber
IRU Maintenance Annual Cost” for each site listed on this worksheet.
Dark Fiber IRU Managed Network Services Annual Cost
The Respondent shall calculate the Annual Managed Service rate to light the designated Link for
each time period (i.e. “Total Annual Cost” for Years 1-5, etc. and the Total of these costs for the
20-year contract length) and meet the requirements of Section 50.
Total Cost
Respondent shall provide Totals for the time periods listed (i.e. Annual Cost Years 1 through 5,
etc.) and for the Total Cost for 20 years by multiplying by 5-years the Annual Cost for Dark Fiber
IRU Maintenance and Dark Fiber IRU Managed Network Services Annual Cost (per site
Bandwidth) for each time period and summing those numbers for each site listed in this
worksheet.
In addition, the Respondent shall sum the Totals for each column in order to provide totals for
KDE Aggregation Network sites and for the time periods listed (i.e. Annual Cost Years 1 through
5, etc.) and to provide the Sub-Totals as listed in Worksheet #2 - E-Rate Dark Fiber IRU Site List.
Respondent shall use the Internet Access Capacity requirements listed above in Worksheet #1Rate Tables Dark Fiber IRU – Table D, with an initial 30 Gbps monthly bill use and 10% growth
per year for Years 1-10, and 20% growth Years 11-20 (see Internet Use Projections at the bottom
of Worksheet #2) for all Cost calculations which relate to or are dependent upon Internet Access
Capacity and Use. This shall apply to the Aggregation Network Cost as described in Section 50.
Worksheet #5 - Rate Tables Lit Bandwidth E-Rate
Table A - Lit Bandwidth Services Cost per Site Bandwidth
Respondent to provide monthly cost per Bandwidth increment for time period indicated (i.e.
Years 1 through 5) and as defined in Section 50.
Table B - Internet Access Capacity Cost per Mbps
Respondent shall provide cost per Mbps for time period indicated (i.e. Years 1 through 5, etc.)
and meet the requirements of Section 50.
Respondent shall provide adequate Internet Access Capacity based on Bandwidth Projections
listed on Worksheet #6 – E-Rate Lit Site List and shall provide 40 Gbps initially, 400 Gbps
capacity by Year 10, and 4,000 Gbps capacity by Year 20.
Respondents shall also base their Internet Access Capacity on the initial 30 Gbps monthly bill use
and 10% growth per year for Years 1-10, and 20% growth Years 11-20 (see Internet Use
Projections at the bottom of Worksheet #6 – E-Rate Lit Site List) for all Cost calculations which
relate to or are dependent upon Internet Access Capacity and Use.
Table C - DDoS Services Cost
Respondent shall provide monthly cost, for the time period indicated (i.e. Years 1 through 5,
etc.), for DDoS Mitigation and per the technical requirements as defined in Section 50.
Respondent shall use the Bandwidth Projections listed on Worksheet #6 – E-Rate Lit Site List, the
Internet Access Capacity listed above (with linear growth) for all Cost calculations.
The Respondent shall use the DDoS Services Rate, and the Internet Access Capacity (with linear
growth) listed above in order to calculate the “DDoS Services Annual Cost” for each time period
listed (i.e. years 1 through 5, etc.) at the bottom of Worksheet #6 – E-Rate Lit Site List.
Table D - Peering Link Cost
Respondent shall provide the cost for Peering Links to Microsoft and Higher Ed as described in
Section 50 for the time periods listed and the corresponding bandwidths.
Worksheet #6 - E-Rate Lit Bandwidth Site List
Lit Bandwidth Services Annual Cost (per site Bandwidth)
The Respondent shall use the Lit Bandwidth Services Cost per site Bandwidth Rates in
Worksheet #5 – Rate Tables Lit Bandwidth E-Rate and KDE’s Bandwidth Projections listed in
Worksheet #6 – E-Rate Lit Bandwidth Site List, to calculate the Annual Lit Bandwidth Service
Yearly rate for each time period (i.e. “Total Annual Cost” for Years 1-5, etc. and the Total of
these costs for the 20-year contract length) and meet the requirements of Section 50.
Total Cost
Respondent shall provide Totals for the time periods listed (i.e. Total Annual Cost Years 1
through 5, etc.) and for the Total Cost for 20 years by multiplying by 5-years the Annual Cost for
Lit Bandwidth Services Annual Cost (per site Bandwidth) for each time period and summing
those numbers for each site listed in this worksheet.
In addition, the Respondent shall sum the Totals for each column in order to provide totals for
both K-12 and Library sites and for the time periods listed (i.e. Annual Cost Years 1 through 5,
etc.) to provide the K-12 and Library Sub-Totals.
Respondent shall use the Internet Access Capacity requirements listed above in Worksheet #5Rate Tables Lit Bandwidth E-Rate – Table B, with an initial 30 Gbps monthly bill use and 10%
growth per year for Years 1-10, and 20% growth Years 11-20 (see Internet Use Projections at the
bottom of Worksheet #6) for all Cost calculations which relate to or are dependent upon
Internet Access Capacity and Use. This applies to the “Internet Access” Cost, as well as “DDoS
Mitigation Cost”, and “Peering Links Cost” for each time period listed (i.e. Years 1 through 5,
etc.) at the bottom of Worksheet #6 – E-Rate Lit Site List.
The Respondent shall list the K-12 and Library Site Sub-totals again and sum the two rows to
create the Sites Cost Totals for each time period.
Table A – Total Cost of Ownership (TCO)
Respondents shall calculate and enter their Total Annual Cost for: Internet Access and DDoS
(reference Internet Use Projections for both), Peering Circuits for both Microsoft and Higher Ed,
and the combined K-12 and Library Sites cost for each time period. Finally, the Respondent shall
sum each time period to create the Sub-TCO and by combining the Sub-TCO the Respondent
shall enter the Total Sub-TCO cost.
The Commonwealth will then add an estimate for K-12 site relocations in order to provide the
Grand Total TCO. On average, between 3 and 5 K-12 sites relocate each year due to such
reasons as retiring old school facilities and moving to a new facility, vacating a rented site, etc.
Worksheet #7 - Rate Tables IRU Non E-Rate
Table A – Dark Fiber IRU per Mile Cost (2 Strands)
“One Time Capital Lease Cost for Dark Fiber IRU for a term of 20 years” – As described in Section
50, this is the Cost per Strand Mile (2 Strands) which the Respondent would charge the
Commonwealth per mile for any of the Non E-Rate eligible sites listed on Worksheet #9 – Dark
Fiber IRU Site List.
Table B – Dark Fiber IRU Maintenance and Break/Fix Cost
Respondent to provide monthly cost per strand mile for time period indicated (i.e. years 1
through 5, etc.) and meet the requirements as defined in Section 50.
Table C - Managed Network Services Cost per Site Bandwidth
Respondent to provide monthly cost per Bandwidth increment for time period indicated (i.e.
years 1 through 5) and based on Bandwidth Projections for each site of initially 100 Mbps, 1
Gbps by Year 10, and 10 Gbps by year 20 as defined in Section 50.
Table D - Internet Access Capacity Cost per Mbps
Respondent shall provide cost per Mbps for time period indicated (i.e. years 1 through 5, etc.)
and meet the requirements of Section 50.
Respondent shall provide adequate Internet Access Capacity as stated in Table D and meet the
requirements in Section 50.
Table E - DDoS Services Cost
Respondent shall provide monthly cost, for the time period indicated (i.e. years 1 through 5,
etc.), for DDoS Mitigation and per the technical requirements as defined in Section 50.
Respondent shall use the Bandwidth Projections listed in Table E for all Cost calculations.
Table F - Peering Link Cost
Respondent shall provide the cost for Peering Links to Microsoft and Higher Ed as described in
Section 50 for the time periods listed and the corresponding bandwidths.
Worksheet #8 - Rate Tables Lit Bandwidth Non E-Rate
Table A - Lit Bandwidth Services Cost per Site Bandwidth
Respondent to provide monthly cost per Bandwidth increment for time period indicated (i.e.
Years 1 through 5) and as defined in Section 50.
Table B - Internet Access Capacity Cost per Mbps
Respondent shall provide cost per Mbps for time period indicated (i.e. years 1 through 5, etc.)
and meet the requirements of Section 50.
Respondent shall provide adequate Internet Access Capacity as stated in Table B and meet the
requirements in Section 50.
Table C- DDoS Services Cost
Respondent shall provide monthly cost, for the time period indicated (i.e. years 1 through 5,
etc.), for DDoS Mitigation and per the technical requirements as defined in Section 50.
Respondent shall use the Bandwidth Projections listed in Table C for all Cost calculations.
Table D - Peering Link Cost
Respondent shall provide the cost for Peering Links to Microsoft and Higher Ed as described in
Section 50 for the time periods listed and the corresponding bandwidths.
Worksheet #9 - Site List Non E-Rate
No additional information necessary.