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MPCA Form p-p2s9-14 5/13/14 State of Minnesota Agency Sustainability Plan for (references 'of' field in Approval Statement section) Form Instructions 1. All agencies are required to complete Goals #1-20. 2. If your agency owns buildings, you must also complete Goals #21-25. 3. Use this link to the Interagency Pollution Prevention Advisory Team webpage to access our tool kit for context and information: http://www.pca.state.mn.us/yhiz3fb 4. For assistance contact Linda Countryman at 651-757-2292 or [email protected] 5. Agencies must submit an electronic final copy of their plan by Monday, June 30, 2014, to Rick Patraw, Community and Business Assistance Manager [email protected] Do you publish an electronic annual progress report for public access? Yes Completing Agency Detail Date: Agency Coordinator: Cecelia C. Jackson Phone: E-mail: 651-284-5528 [email protected] Approval Statement This sustainability plan has been reviewed and approved by: Kris Eiden of: on: Labor and Industry (insert Commissioner or Designee name) (insert Agency name) (insert date) June 23, 2014 Sustainability Goal Details Goal # Sustainability Goal Category Target Area example Reduce_Energy_Usage Energy efficiency and renewable energy Agency-Specific Tasks (free text) Agency Metrics (free text) Responsible Staff (free text) Amend Marshall facility lease to match green power purchases by employees kWh of wind purchased I. Blomgren - lease J. Kerestz - metrics DLI completed its printer assessment and Reduction in non-energy star identified non-energy star rated equipment. DLI is rated equipment. developing a plan to address replacement or elimination of that equipment. MN.IT Purchasing and Cecelia Jackson, CFO, Financial Services Timeline (free text) Nov-13 On-going. 1 Environmental_Products Energy efficient office machines - energy star 2 Environmental_Products Energy efficient office machines - print assessment DLI completed its printer assessment and is Completion of printer and asset Cecelia Jackson, CFO, developing a printer and MFD asset management management plan. Financial Services plan. Phase One of the printer and MFD asset management plan to be completed in FY’15. Preferred waste stream products: remanufactured printer toner cartridges DLI will continue to use remanufactured printer cartridges in FY’15. Cecelia Jackson, CFO, Financial Services Continue on-going efforts. 3 Environmental_Products 4 Environmental_Products Recycled copier paper DLI is 100% compliant with usage of copier paper DLI reached this goal in FY’12. with 30% recycled paper content. Kris Eiden, Deputy Commissioner. Continue on-going efforts to ensure compliance. Eliminate purchase of triclosan containing hand soap, dishwashing and laundry products DLI is 100% compliant and has eliminated products DLI reached this goal. containing triclosan from its workplace. Cecelia Jackson, CFO, Financial Services Continue on-going efforts. 5 Minimize_Solid_Waste p-p2s9-14 * 5/13/14 Use was 98% in FY’14 for remanufactured printer cartridges. 6 Minimize_Solid_Waste Reduce bottled water purchases 7 Minimize_Solid_Waste Solid Waste Management compliance DLI has assessed our bottled water usage. The DLI DLI’s lease has been amended, Cecelia Jackson, CFO, Health Promotion Committee has recommended with installation scheduled for Financial Services installation of four water filtration stations. summer of 2014. DLI has reduced paper usage by 40% from FY’11 to The reduction in paper usage FY’14 which is a savings of 2 million sheets of and re-use of copier paper paper or 401 paper cartons. boxes for records retention causes less waste to be As of November 1, 2012 DLI has replaced ordering processed. records-retention boxes by using copier paper boxes. Monitor usage of water filtration stations after installation. Kris Eiden, Deputy Continue to promote the use Commissioner, Cecelia of technology as a means of Jackson, CFO, Financial conducting business. Services MN.IT@DLI, when purchasing desktops and Reduction of styrofoam and notebook computers has the manufacturer ship in other non-recyclable materials bulk packages. causes less to be dumped in Minnesota landfills. 8 Minimize_Solid_Waste Waste reduction, recycling and waste generation DLI continues to encourage development of online About 60% electrical permits Kris Eiden, Deputy transactions and electronic communications. and roughly 60% license Commissioner renewals were processed online. Additional construction permits and plan reviews will be implemented by fall of 2014. DLI will continue to promote use of online transactions as a means of conducting business. DLI receives all First Reports of Injury electronically. In FY’14, DLI ordered 599 cartons of paper, down from FY’11 when 1,000 cartons of paper ordered in 2011-- a reduction of two million sheets of paper or a 40 percent reduction in paper usage. 9 Reduce_Air_Pollution Encourage commuting alternatives 10 Reduce_Air_Pollution Notify staff of air alerts 11 Reduce_Energy_Usage Energy efficiency and renewable energy In May and October of each year, and at new employee orientation sessions, DLI promotes bussing and car-pooling as alternatives to single occupancy vehicle usage. James Honerman, Communications Director; and Maggie Struggla, Human Resources DLI will continue to promote the use of commuting alternatives. DLI’s intranet site is linked to the MPCA for highrisk air pollution notifications. DLI immediately alerts staff members of the risk via intranet posting. James Honerman, Communications Director DLI will continue efforts to ensure compliance. DLI continues to achieve its goal of an 8% reduction in energy use by 2015 by promoting practices of powering down all computer equipment, turning off lights in offices and workstations at the end of each work day. In FY 2014, DLI continued to Kris Eiden, Deputy DLI will continue to promote achieve this energy savings goal Commissioner, Cecelia reductions in energy usage. from FY 2010 usage, even Jackson, CFO, Financial though the winter of 2013/2014 Services was one of the 10 coldest winters on record since 1895. State of Minnesota Agency Sustainability Plan for (references 'of' field in Approval Statement section) p-p2s9-14 * 5/13/14 MPCA Form p-p2s9-14 5/13/14 DLI posted signage to encourage employees to DLI will continue to monitor its use the stairs and asked cleaning staff to turn off energy usage. lights, etc., when evening cleaning tasks are completed. DLI notified all employees to turn off office and conference room lights and office equipment when not in use. DLI Health Promotion Committee In routine committee notices, DLI notified all employees to power down equipment. Discussion of best practices is included as part of new employee orientation. Fleet composition DLI has reduced two vehicles from our fleet and purchased a hybrid for its mailroom. This is the first hybrid vehicle purchased. Cecelia Jackson, CFO, Financial Services DLI will monitor the usage to ensure vehicle is fuel and cost effective. 14 Reduce_Petroleum_Fuels Fueling practice Employees, whenever practical, will use cleaner fuel or less fuel when operating state vehicles. DLI will monitor fuel usage via its Cecelia Jackson, CFO, DLI State Vehicle Workgroup. Financial Services DLI will annually monitor its fueling practice with the DLI State Vehicle Workgroup. 15 Reduce_Petroleum_Fuels Reduce gasoline use DLI has installed two electric charging stations and will evaluate electric vehicles available through Fleet Services during the next purchasing cycle. DLI is committed to adding an electric vehicle to its fleet. The vehicle must meet long-distance travel requirements. Evaluate electric vehicles available through Fleet Services in October 2014. 16 Reduce_Petroleum_Fuels Reduce petroleum-based diesel fuel 17 Reduce_Petroleum_Fuels Renewable/Next Gen Fuel Products 18 Reduce_Petroleum_Fuels 12 Reduce_Energy_Usage Reduce energy consumption 13 Reduce_Petroleum_Fuels Kris Eiden, Deputy Commissioner and Cecelia Jackson, CFO, Financial Services N/A: DLI does not have any diesel fuel vehicles in its fleet. Cecelia Jackson, CFO, Financial Services DLI’s fleet comprises E-85 vehicles where fueling DLI’s fleet has been reduced by stations are available. Two electric charging two vehicles. stations have been installed at 443 Lafayette Road N. location in St. Paul. Kris Eiden, Deputy Commissioner and Cecelia Jackson, CFO, Financial Services DLI will review alternatives annually with the DLI State Vehicle Workgroup. Use of Technology to reduce fleet use DLI encourages employees to use video conferencing and other forms of communications technology for meetings when possible. Kris Eiden, Deputy Commissioner Information will be posted every six months on DLI’s intranet. 19 Reduce_Water_Consumption Inventory water distribution systems Meritex is the landlord for the DLI leased building. Meritex is willing to review low Cecelia Jackson, CFO, Meritex has not conducted an inventory. cost suggestions. Financial Services DLI will work with PCA and Meritex to identify specifics for conducting the inventory. 20 Reduce_Water_Consumption Implement water efficiencies (BMPs) to replace 10% of inefficient technologies Meritex is the landlord for the DLI leased building. Meritex is willing to review low Cecelia Jackson, CFO, Meritex has not implemented any additional cost suggestions. Financial Services water efficiencies from when the building was remodeled in 1987. DLI will work with PCA and Meritex to identify low cost water efficiencies. 21 22 23 24 25 Complete Goals #21 - 25 fields - only for agencies that own any buildings (from Executive Order 11-12)—LABOR AND INDUSTRY LEASES SPACE LABOR AND INDUSTRY LEASES SPACE NA Reduce_Energy_Usage_State_Bld gs Reduce_Energy_Usage_State_Bld gs Reduce_Energy_Usage_State_Bld gs Reduce_Energy_Usage_State_Bld gs Reduce_Energy_Usage_State_Bld gs p-p2s9-14 * 5/13/14 Maintain B3 Website Current LABOR AND INDUSTRY LEASES SPACE NA LABOR AND INDUSTRY LEASES SPACE NA LABOR AND INDUSTRY LEASES SPACE NA LABOR AND INDUSTRY LEASES SPACE NA Establish Site-specific Goals Identify Energy-Consuming Building Systems within 5-years of end of useful life Assess Building Automation System and Monitoring Points Identify and Implement EERE Strategies