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2015 – 2016 Constitution Prototype Pre-Professional Transdisciplinary Project Design Club University of California, San Diego 17th March 2016 Constitution Article I Name The name of this organization shall be Prototype. The Oxford Dictionary defines Prototype as ‘A first or preliminary version of a device from which other forms are developed’. This name signifies two underlying beliefs, first being that we as students are prototypes of our final personage and we are constantly trying to sculpt ourselves into our finest existence, the second being that all project design requires a prototype be it physical or abstract. Article II Statement of Purpose Section I The objectives of this pre-professional transdisciplinary Club are as follows To integrate students of different majors together in teams where they tackle a problem which requires multi-disciplinary thinking while working to mimic the environment of a professional real-world team who serve the community and help society grow as a whole. To help students develop skills outside their major which might be useful to them throughout their career. To help students develop a basic understanding of majors other than their own and learn some fundamental concepts from those majors. To promote wholesome development in analytical skills, design, teamwork, leadership and a world-view outlook. To provide resources for the professional development of its members. To uphold a high professional standard among its members. To maintain a close community among its members and provide a network of future professionals to each member. To promote student/faculty interaction. Section II Prototype at the University of California, San Diego is a non-profit student organization. All the funds received by the Club shall go to the benefit of the members of the Club itself. Article III Membership Section I Any person who is a registered undergraduate student enrolled at UCSD is eligible for membership Prototype. Membership in the organization shall not be denied to any student on the basis of race, color, national origin, religion, sex, sexual orientation, age, marital status, political inclination or disability. All members of this organization are subject to the Constitution of Prototype UCSD. Section II All the members should be enrolled in at least 12 units at the University of California, San Diego. This means that they are a full-time student of University of California, San Diego for the current quarter. If a member is not, then he/she shall be put on a probationary period for that particular quarter. If he/she is still not enrolled in 12 units by the next quarter then his/her membership shall be considered void. Section III All members and non-members are welcome to attend any General Body Meetings and Social events as well as other open events organized by the Prototype Board. All professional and specialized events are only open to the members of Prototype UCSD. Section IV All UCSD students interested in becoming members of Prototype UCSD shall fulfill the following requirements Fill out the application form which is available on the website. Student applications for membership are evaluated by the board. Students will individually be notified of their acceptance for membership. Pay the dues equal to the club per project session which thus enables them access to any perks or benefits membership such as the professional and the specialized events. This money will go towards funding their team project. Section V A student member displaying behavior inappropriate for a professional representative of Prototype may be expelled from the organization by a three-fourths vote of the Board membership if said behavior has not ceased even after a written warning been submitted by the organization officers to the student in question. Section VI Faculty affiliated with Prototype and non-student community members such as UCSD Alumni and Graduate or Professional Students are eligible to participate as non-voting members of Prototype. They are eligible to attend all events but are not allowed to participate in the team project. Only the faculty members who are Team Leads are allowed to participate in the Team project events. Article IV Meetings Section I General Body Meetings Prototype shall hold General Body Meetings (GBM) twice each quarter, with the dates to be determined by the board members during the previous quarter, as soon as class schedules are available. These GBMs shall be open to everybody who wants to attend. Executive Board members are required to attend at least one of the General Body Meetings each quarter, although attendance at all General Body Meetings is highly encouraged. Publicity for the meetings through means decided by the officers shall be done at least ten days prior to the date of the meeting. Section II Board Meetings The Board shall meet weekly during the academic year (9 months) to discuss events that pertain to Prototype and its members. The President shall have the authority to schedule more meetings if he/she deems this necessary in achieving the goals of the organization. Scheduling of these meetings for each academic term shall be determined during the previous academic term as soon as the class schedules are available by a consensus of the Board members. Board meetings are closed to the public and the general members of Prototype. Only people on the Board are eligible to attend. Attendance by non-officers is at the discretion of the President. All Prototype Board members are expected to attend unless he/she contacts the President at least 8 hours before the meeting. Any officer who intends to be late for a Board Meeting must inform another attending officer prior to the meeting and give this officer the responsibility of passing on the updates at the Officers meeting. The Vice President of Operations shall record minutes at these meetings, and they may be available to the Board members after the meeting. They shall be available to the Board members who missed the Board meeting due to unforeseen circumstances by request. Any board member who is tardy and misses a meeting without prior notification must present to all officers his/her reasons for absence. The Executive Committee will subsequently hold a discussion and vote upon the status of this officer. If more than threefourths of the Board deem appropriate then this officer shall be put on probation until further notice. If an officer has three absences without prior notification then all their duties shall be put on hold and if more than half of the voters deem appropriate, this member must relinquish his/her position and duties immediately. Article V Board Members Section I Elections Elections shall be held in April at a special Elections meeting, during the first week of spring quarter. During the period that immediately follows elections and ends with the conclusion of the academic school year, each position shall be occupied by both the incoming officer and the outgoing officer, and both shall carry out the duties specified in the Prototype constitution. Each position on the Executive Board retains a single vote, which shall be cast by the incoming officer. The incoming Board Member shall defer to the outgoing Board member for decisions in case of an impasse. During the period mentioned above, the incoming Board officers shall work together with their counterpart in the outgoing Board officers and learn the duties of the position from the outgoing officer. During this period, if any outgoing officer decides that his incoming counterpart is not a suitable candidate for the position then the incoming candidate shall be relieved of their position immediately and that position shall be vacant until a suitable candidate is found. New officers will be determined by majority vote amongst the present board officers. An officer application shall be posted on the website and the Facebook page for those interested in applying. The board will review all applications collectively. Applicants seen as fit for a position will interview with the President, the Vice President and their counterpart for the position applied. A majority vote amongst board will then determine who is selected for each respective officer position. Special meetings shall be called to elect new officers to fill any vacancies which may occur during the academic term, provided that written notice of this meeting, its purpose, and office to be filled has to be publicized appropriately at least ten days prior to the date of such a meeting. No student shall be elected to office if graduating before completing at least two quarters in office. Elected positions are filled in the order listed in Article V, Section III of the Constitution. To be eligible for Executive Committee or appointed officers, the individual must be a UCSD student, obey all rules outlined by UCSD pertaining to students holding elected positions. Officers shall have earned at least 12 units in their most recently completed term. This requirement does not apply to first-term freshmen or first term transfer students. Officers shall be enrolled in at least 12 units currently. Officers shall not be on disciplinary probation. Officers shall have a minimum cumulative GPA of 2.0 and not have been on probation for the most recently completed term prior to the term of election. In the case that a current Board member terminates their position, a replacement shall be voted for by the remaining board members by simple majority within two weeks of the departure of the former Board member. In the case that the President is unable to carry his/her duties, the Vice President will assume Presidency. Impeachment of any officer may be accomplished only if someone from the board raises a motion of impeachment. This motion should receive immediate support from at least one other Board member. When a motion of impeachment is passed, then the officer may be impeached upon presentation of just and reasonable cause for such action to the Faculty Advisor of the organization and, upon the Faculty Advisor’s approval, with a two-thirds vote of all Board members of the organization. Section II Officer Requirements and Duties All the Board Members and appointed officers shall make a commitment of a minimum of 8 hours per week to assist and facilitate events and projects for Prototype UCSD. Officers must fulfill this quota in addition to other duties and meeting requirements. It is the duty of each individual officer to inform the Vice President of Operations of his/her attendance at events and projects. All Prototype Board members are expected to attend the Board Meetings unless he/she contacts the President at least 8 hours before the meeting. Any officer who intends to be late for a Board Meeting must inform another attending officer prior to the meeting and give this officer the responsibility of passing on the updates at the Officers meeting. All officers are required to attend a minimum of 6 events per quarter. This includes the General Body Meetings but does not include the Board Meetings. All the Board members are required to design, organize and execute at least one event of their own choosing per two quarters. They must have a sign-in sheet available at these individually organized events. These events are called individual events. More individual events may be organized if the Board member is willing upon the approval of the President. Two-thirds of the Board is required to approve this event before it can be executed. It may be a Professional Event such as a graduate student panel, a resume workshop, mock interview sessions, and an industry network night or a Social Event such as a bonfire, a field trip, bowling/laser tag and such. If an officer does not abide to the requirements set forth by the Executive Board members, that officer will be subject to the following actions then the President may administer a probationary period of two weeks within which the officer on probation must show adherence to the requirements or other proof of commitment to the organization as determined by the Executive Board. If the officer fails to show a lack of commitment to the organization by improvement during the probationary period, the officer will be removed from his or her position and the position will be filled or closed according to the discretion of the Executive Board. All Board members and appointed officers are required to partake in fundraising activities and events and in the writing of Grants. All of the Board members shall assist in the organization of the three main Team Project showcase events – The Defense, The exhibition and The Gauntlet. Section III Board Member Positions There shall be 12 people on the Board. They are President, Vice President, Vice President of Finance, Vice President of Operations, Internal Affairs Chair, External Affairs Chair, Professional Development Chair, Marketing and Publicity Director, Fundraising Chair, Social Chair, Outreach and Education Chair, Technical team Lead / Webmaster. Their individual duties are as follows President The President is the chief executive of Prototype UCSD and supervises all of the organizations’ affairs and activities. The President organizes officer meetings and represents Prototype at events. The president presides over the General Body Meetings and the Elections. The President works with the faculty advisors and other Board Members in planning and coordinating events for each quarter and for the academic year. The President holds Veto and all decisions shall have to be ratified by the President before they are approves and can be put into play. It is recommended that the candidates have prior experience in Prototype before application. Oversees all Prototype activities (planning, delegation, execution). All other Board members must defer to a decision made by the president. Any decision made by the President can be contested if challenged by three-fourth of the attending Board Members. He/she works with all the faculty advisors and tries to fulfill their requirements and wishes to the best of his/her ability. Prototype really tries to reach out to the faculty and provide a great experience to all the faculty that have any dealings with the Club. The President works with the Vice President to provide them with this experience and to make sure that all their needs are fulfilled. He/she shall delegate all the necessary tasks during the Board meetings to the respective Board members. He/she is required to prepare an agenda for every week which includes all the residual responsibilities for the coming week. He/she is also responsible for following up on all the tasks during the next Board Meeting. Presides over General Body Meetings and Board Member Meetings. It is the President’s duty to maintain decorum during all these meeting and move them in a direction beneficial to Prototype UCSD. Provides vision and scope for future growth of the organization. Serves as a consultant to the Board Members in leading their divisions and performing their duties. The President ensures all board members are performing their duties. If the President deems necessary he/she can put a Board member for probation and pass a motion for impeachment. Similarly, if the President deems that a Board member currently on probation is working towards the best interests of Prototype UCSD and they are committed to the success, growth and development of the Club, he/she can end the probationary period. If he/she is dissatisfied with the contribution made by a Board member, then he/she reserves the right to pass a Motion of Impeachment against that particular Board member. A voting shall immediately ensue and upon three-fourths approval, the Board Member shall be relieved of all their duties. The Board Member reserves the right to appeal for their actions. Vice President The Vice President is the focal center of Prototype. He is the first line of defense for any queries that a Board member might have about anything related to the proper functioning of the Club. He/she works very closely with the President to lead the Club and to advise the other Board members. He/she works very closely with all the Faculty members and interacts with them if any issue arises be it a guest speaker or a team faculty lead. He/she also helps the project teams with their projects if required and keeps them on track both with time issues and guideline issues. It is recommended that the candidates have prior experience in Prototype before application. He/she works very closely with the president as an advisory to all the other Board members of Prototype. He supports any of the Board members if they require any assistance with any of their duties. He/she works with all the faculty advisors and tries to fulfill their requirements and wishes to the best of his/her ability. Prototype really tries to reach out to the faculty and provide a great experience to all the faculty that have any dealings with the Club and the Vice President along with the President is responsible for providing this experience. The Vice President is responsible for keeping all of the project teams on track with their projects. He/she pushes the teams which are falling behind and sees that they are able to complete their initial blueprint before the Defense, their model before the exhibition and their prototype before the Gauntlet. He/she also sees that their projects comply with the project guidelines as much as possible. If they do not then he/she shall check them and try to get them back on track. Works with the Professional Development Chair and makes sure that all the members have completed all their Foundation Requirements for their Project Team before the Exhibition in Quarter II. If any member is defaulting, then need to get them back on track. The Vice President is responsible to design a mentor-mentee program which shall go on every two quarters. The design is completely dependent on the discretion of the vice president. The Vice President also assists the President when required. The Vice President is responsible for the duties of the President when the President is unable to carry out his duties. He/she shall take charge of the club and work towards the progress of Prototype UCSD. Vice President of Finance The Vice President of Finance is responsible for the financial records of the organization, keep track of Donors, assist the Vice President of Internal and Vice President of External for purposes of funding, and assist the President in completing an Annual Financial Report which shall be available on request, for Disbursement of funds, and for reporting in detail at the First and the Sixth Board meeting the financial situation of the Club. The VP Finance also is responsible for filling out Department and University funding request forms along with the fundraising chair. It is recommended that the candidates have prior experience in Prototype before application. Leads the Finance Division, which consists of Fundraising Chair. They must work in cohesion during the fundraising events and make an account of the acquired. Holds all the finances for all the Project Teams and disburses them as required. Prepares a budget plan for the Project teams according to their performance in the Defense Event and oversees all the Project team spending. He maintains the email for finance and responds to the project teams’ emails. Manages finances of the Club and prepares the budget for each individual event in accordance with the primary organizing Board Member of that event. Shall have sole access to the off-campus financial account. The off-campus account shall hold all of the organizations funds. They shall be used as per his/her discretion and the approval of the President. Drafts the sponsorship package to be sent out to industry and alumni contact. Finalizes the grants and submits them to their respective benefactors. Internal Affairs Chair The Internal Affairs Chair shall assist the President in the capacity needed to fulfill the goals of Prototype UCSD, including the supervision of all officer elections. He/she works with the Vice President of Finance for the purposes of all University-affiliated funding. With the guidance of the President, the Internal Affairs Chair shall facilitate all business within Prototype UCSD. The Internal Affairs Chair is also responsible for the application for projects and shall assist in establishing project teams, schedules and goals, be responsible for ensuring that all projects meet Prototype standards, and overseeing all projects to their conclusion. Basically helps with the organization of all the events which are conducted by Prototype UCSD. It is recommended that the candidates have prior experience in Prototype before application. Leads the Internal Division, which consists of Professional Development Chair and the Social Chair. Organizes the General Body Meetings, and the three main Team Project showcase events – The Defense, The exhibition and The Gauntlet. Helps each of the Board members organize their individual events. Oversees the professional development aspect of Prototype UCSD, which includes resume critiques, networking workshops and mock interviews and other Pre-professional events. Maintains good relations with the CSI, the Career Services Center and other organizations which assist in the professional development of UCSD students. Does this with the help of the Professional Development Chair. Oversees the social aspect of Prototype UCSD which consists of social and community networking events. Faculty and companies which sponsor us may be invited at these events. Maintains good relations with other organizations on campus. Does this with the help of the Social Chair. Responsible for booking rooms for board meetings and general events. Also responsible for working with the University. Should know all the benefits that the University provides to clubs and take advantage of those opportunities from organizations such as the AS and OneStop. External Affairs Chair The External Affairs Chair is in charge of developing and maintaining relations with alumni, Industry, and other local organizations. The External Affairs Chair will manage industry-related programs such as industry tours, mock job interviews, guest speakers from industries, Industry Panels and Graduate/Professional and Alumni Panels. He/she works with the Vice President of Finance for the purposes of all Non-University-affiliated funding. With the guidance of the President, the External Affairs Chair shall facilitate all business among Prototype UCSD and other external organizations such as companies and other Clubs. The External Affairs Chair shall be the official liaison between Prototype UCSD and other student organizations on campus and relations off campus. It is recommended that the candidates have prior experience in Prototype before application. Leads the External Division, which consists of Outreach & Education Chair. Responsible for managing all the Club interactions with companies and external sponsors. Keeps track of the visiting companies at the events and helps them out as required. Invitations, timings and such for these companies are also taken care of by the External Affairs chair. Also responsible for all the Clubs dealings with the professors. Keeps track of all the professors which are in the three different stages as mentioned in Article VI. Invites the required professors to the respective events and keeps track of their response and attendance. Also does the introduction of the professors at the events and helps them out as required. Responsible for the food and drinks and other perks at the events such as the prizes during the competitions. Organizes at least 1 outreach event every two Quarters where we reach out to other universities and their students for an event or a collaborative effort. Organizes at least 1 outreach event every two Quarters where we reach out to Elementary, Middle and High Schools and their students for an event or a collaborative effort. Vice President of Operations The Vice President of Operations is responsible for administrative management of all General Body Meetings and the Board Meetings, record keeping of all participation at all meetings and events, excluding social gatherings, keeping all members informed of meetings and activities, recording and posting permanent record (minutes), for maintaining a current roster of members and developing bi-weekly newsletters and posting them to all the members. Record meeting minutes at all officer meetings, both the General Body Meetings and the Board Member Meeting and they may be available to the Board members after the meeting. They shall be available to the Board members who missed the Board meeting due to unforeseen circumstances by request. Sends out doodles for Board meetings, General Body Meetings and other Professional events which involve the Prototype Board. Maintains records of membership and all the current members. Also maintains the records of all the project design teams and their faculty advisors. Manages the email account ([email protected]) i.e. answer emails and maintain contact lists. Also post the electronic biweekly newsletter through the email to all the subscribed members. Email the designed Marketing and publicity email at least 4-5 days before the event physically happens to all the subscribed people, the members, the faculty and the Board. Maintain good relations with all the advising offices on Campus and use them to send out the email about bigger events to all the students within a particular major. Organizes and oversees relocation, supply Inventory, and involvement points and attendance of all committee and board members. Does all the dealings with OneStop UCSD about all the “Legal matters” of being a Club at UCSD. Marketing and Publicity Director The Marketing and Publicity Director has three key purposes. Firstly, he/she does the publicity and the advertisement for the events of the Club. He/she works with the organizer of the events and has to design all the paper advertisements for the particular event at least 10 days before the event. He/she also designs and prints all the flyers which are required to publicize for the event. He/she maintains the Facebook page of the Club and along with the Vice president of Operations sends out the newsletters and the promotional emails. Secondly, they are responsible for the documentation of the events through a combination of photography and videography. And lastly, he/she is responsible for the design and marketing of all organization related merchandize. The Marketing and Publicity Director is required to publicize the mission and goals of the organization, advertise upcoming events and activities, oversee and assist the Webmaster in updating the webpage, and develop and distribute Chapter materials to interested individuals. Prints and designs flyers and other forms of physical advertisement. Distributes them to officers and members. Oversees class announcements and all paper advertisements. Maintains the Club’s Facebook page and maintains a presence on other Social Media such as twitter. Announces and promotes events via the Facebook page. Invites all the subscribed members of the club through Facebook and other social media. Keeps track of the Social Media interactions and is responsible for promoting the organization through a positive social media presence. Documents all the Prototype events with photographs and video clips. Archives them with the help of the Technical Lead onto the Club Website. Posts promotional videos and photos to the Facebook page and on other media. Responsible for professional photographs of the Board members and maintaining a database of Board member resumes. Also responsible for the professional photographs of the Faculty associated with the Club and the Professional institutions associated with the Club. Works along with the Technical Lead to put these photos onto the Club website. Documents the sales of merchandize such as T-shirt and stickers. Keeps track of the members involved who have requested merchandize. Works with the President and any creative members of the Board to design the Merchandize. The President finalizes the merchandize with the help of the Marketing and Publicity Director. Professional Development Chair The Professional Development Chair is responsible for all the pre-professional aspects of Prototype UCSD. The primary function of the Professional Development Chair is to maintain very good relations with the Career Services Center, Center for Student Involvement, The Library, The Student Centers, and other professional resources that the campus offers and to use these resources to develop the soft and the hard skills of the members of Prototype UCSD. He/she shall work with the President and Internal Affairs Chair to improve the soft and the hard skills of the members of Prototype UCSD through a plethora of events which focus on both individual development and team development. He/she is responsible to design and execute at least 2 pre-professional events every quarter for the members of Prototype. They can be anything ranging from mock interviews to resume development sessions, information panels or seminars. Works with the Vice President and makes sure that all the members have completed all their Foundation Requirements for their Project Team before the Exhibition in Quarter II. If any member is defaulting, then need to get them back on track. He/she works with the social chair to design and execute at least one networking event every quarter. This event should include one set of representatives other than the members of Prototype such as Graduate Students, Alumni, Professors, recruiters etc. He/she shall work with the Internal Affairs chair to design the three main Project design events – The Defense, The Exhibition and The gauntlet. Assists the Vice President with the Mentor Mentee Program. Aims to get top compatibility of mentors for the mentees. Collaborates with the External Affairs chair and the Internal Affairs Chair to maintain good relationships with the CSI, the Career Services Center etc. and do a collaboration preprofessional event every quarter using the above mentioned resources. Is responsible for searching for other pre-professional development opportunities such as career fairs and online courses and such and incorporating it within our club along with holding information sessions about it. Social Chair The Social Chair is responsible for all the pre-professional aspects of Prototype UCSD. The primary function of the Professional Development Chair is to maintain very good relations with the Career Services Center, Center for Student Involvement, The Library, The Student Centers and other professional resources that the campus offers and to use these resources to develop the soft and the hard skills of the members of Prototype UCSD. He/she shall work with the President and the Internal Affairs Chair to improve the social relations amongst the members of Prototype. He/she is responsible to design and execute at least 2 social events every quarter for the members of Prototype. They can be anything ranging from off-campus dinner events, potlucks, to bonfire at the beach, bowling or even small events such as study jams with snacks and sport sessions. He/she works with the professional development chair to design and execute at least one networking event every quarter. This event should include one set of representatives other than the members of Prototype such as Graduate Students, Alumni, Professors, recruiters etc. Assists the Vice President with the Mentor Mentee Program. Aims to get top compatibility of mentors for the mentees. Organizes at least one Board Member social event every quarter. At least three-fourths of the Board members must be present for the event to be considered a complete quota for this event. It should be along the lines of the social events mentioned above. He/she is shall work with the Outreach and Education Chair to organize at least one notable community service event for the members of Prototype every quarter. This event can be along the lines of clean up the beach, orphanage visits or lunch for the homeless etc. Outreach and Education Chair The Outreach Coordinator will be responsible for an external outreach program that engages activity between students who are members of Prototype and students who are not members of Prototype in a manner that shall be beneficial to both the groups. These other students may be from other Clubs/organizations from UCSD, from other colleges or even students from schools such as the Preuss School. He/she works under the President and the External Affairs chair to ensure that Prototype has good standing in the community and is seen as a respectable organization. He/she also works with the External Affairs Chair to manage all the industry relationships and dealings that Prototype maintains. He/she is responsible for organizing outreach events serving the community, namely those associated with Prototype. He/she shall work with the Social Chair to organize at least one notable community service event for the members of Prototype every quarter. This event can be along the lines of clean up the beach, orphanage visits or lunch for the homeless etc. Responsible for managing all the Club interactions with companies and external sponsors. Keeps track of the visiting companies at the events and helps them out as required. Invitations, timings and such for these companies are also taken care of by the External Affairs chair. Ensures the event documentation for the particular industry/external agency/organization for the event. Maintains good relations with them such that they can be called upon another time for more collaborative events. Organizes at least 1 outreach event every two Quarters where we reach out to other universities and their students for an event or a collaborative effort. Works with the External Affairs Chair to organize this event. These can be events such as information sessions, professional panels, facility tours and such. Organizes at least 1 outreach event every two Quarters where we reach out to Elementary, Middle and High Schools and their students for an event or a collaborative effort. Works with the External Affairs Chair to organize this event. Organizes at least 1 mixer every two Quarters where we reach out to alumni, graduate & professional students and industry professionals for a fun networking night. Works with the External Affairs Chair to organize this event. Maintains relationship with the alumni, the graduate students & professional students from UCSD such that we can call on them to help out, get involved, collaborate or share their experiences at different events. Fundraising Chair The Fundraising Chair is responsible for raising funds for Prototype UCSD. The funds generated through the events and activities organized by the Fundraising chair shall be used to organize the complimentary food at Pre-professional events, at our General Body Meetings, and at the three main Team Project showcase events – The Defense, The exhibition and The Gauntlet. These funds shall also be used to fund the project teams, for the design of the Club merchandize and for the publicity of the Club. The Fundraising Chair shall work in close collaboration with the Vice President of Finance. Make a list of all the grant deadlines for the Quarter. Present in the 2nd Board Meeting all of these deadlines and delegate parts of the grant to different sects of the Board in groups of two. Is responsible for the completion of all the grant requirements. After the first draft of the proposal is completed, proofreads with the Vice President of Finance and submits it before the deadline. Collaborates with the Social Chair and organizes at least 1 minor and 1 major fundraiser per quarter. There are many different ways to do this, such as food sales or such. Keeps track of the funds received and the major donors along with the Vice President of Finance. Collaborates with Vice President of Finance and Industry Chair in drawing industry sponsorship. Goes to the industry interviews and promotes the club. Also prepares the pitches responsible for the industry interviews. Collaborates with Vice President of Finance in drafting the sponsorship package for all the companies associated with Prototype. Also works with the External Affairs Chair and is responsible for the invitations to these industries for events such as the Defense, the Exhibition and the Gauntlet. Technical Lead/ Webmaster The Technical Lead is required to develop and update the website of Prototype UCSD. He/she shall work with the Internal Affairs Chair to keep track of all the events that are organized by the Club. He/she shall also assist the Board in use of the equipment such as the projectors and such at the events organized by the Club. He/she is the primary technician of the Club and should have a deep understanding of web design. He/she should be able to help the Board deal with any technical difficulties that might arise during any event. Should have prior knowledge of web design languages such as html and software such as Adobe Dreamweaver. Maintains the website and updates it regularly to reflect the mission and the goals of Prototype UCSD. He/she is required to assist all the Board members with their presentations for the General Body Meetings and at their own individual events. All the presentations should be created at least two days before the event. The Technical Lead offers advice with the aesthetics, and the format of the presentation. He/she shall also check the content for accidental discrimination or misprints. Works with the Internal Affairs Chair and keeps track of all the events and posts all of these updates regularly to the Club website. Maintains all the events and activities of the Club through the google Calendar. Works along with the Internal Affairs Chair to update the google calendar regularly. Works with the Vice President of Operations to keep track of all the members and all the Project teams on the website and also helps keep track of all the meeting times and all the event times. Archives all the information about the Club along with the President. Works with the Marketing and Publicity Director to maintain the pictures of all the Board members and all the Faculty members on the website. They work together for the design of the merchandize. All the photos and the video clips which are captured by the Marketing and Publicity Director are managed by the Technical Lead. The Event photos are posted on the website using Picasa or related software. Also helps the Board members get through technical difficulties during the events. Article VI Faculty Advisors Section I Faculty Advisors We shall have a minimum of 2 and a maximum of 4 registered faculty advisors with Prototype. They will get invited to all our quarterly events and they will oversee some of these events. They will have some say in the working of the Club. They shall be permanently associated with our Club unless they terminate their position. In the case that a faculty advisor terminates his/her position, another faculty advisor shall be found within 4 weeks to fill the vacant position. The faculty advisors are considered members of Prototype UCSD. Section II Guests and Speakers Faculty of UCSD can be one time attendees or guest speakers or judges for events and such. They can be called upon to speak and advise only if they are currently a staff faculty of UCSD. Section III Team Supervisors These professors shall be the advising 1-2 project design teams. They will get assigned teams and they will have to oversee the progress of their teams. They have to approve a project design before the team can submit it at the defense. They are not required to attend the three main Team Project showcase events – The Defense, The exhibition and The Gauntlet, but are recommended to and must upon prior request of the Executive Board. Article VII Constitution Section I This Constitution may be amended by a three-fourths vote of the members present at any regular or special meeting. Upon passage, an amendment should be submitted to the faculty advisors and receive approval. Upon approval, the amendment shall come into effect immediately. It shall be officially included in the constitution within 2 weeks of its approval. The Date of the amendment should be recorded meticulously and all board members shall receive a written notification of the approved amendment. The amendment should not contest any clause in the current constitution. If it does, then the motion of the amendment shall be considered null and void, and shall not be put under discussion. If the Board still feels that the amendment shall be to the benefit of Prototype UCSD, then they must submit an appeal to the current President upon whose discretion, the motion shall be put under discussion.
