Download Youth Sports Parent FAQ

Youth Sports Parent FAQ
When does registration end?
Registration is normally open for two months. All marketing materials will state when
registration ends. In the case that there is not enough registration, the deadline will be
extended one to two weeks.
Do you take late registrations?
Late registrations are accepted a week after the registration deadline and will be assessed a $5
late fee. After the late registration deadline, registrations are only accepted if space allows and
are subject to a $15 late fee.
Who are the coaches?
Coaches are volunteers and they have generously agreed to volunteer their time to make these
teams happen. All coaches have passed a background check and a drug screen. Coaches range
in experience. Coaches will sometimes ask for help to cover practices or if they will be gone
during a game, so please be ready to help support your child’s coach. We wouldn’t have the
league without the volunteer coaches, so please support them in any way you can.
Who are the officials?
Officials are all paid by the YMCA. Officials range in training and experience based upon the
sport. For soccer, all officials are training by the YMCA. For basketball, all officials are certified
high school officials. The YMCA supports all officials and decisions are final. Though these
officials are paid, they are still volunteering their time to help these children learn.
When will a coach contact me?
Coaches will contact you one to two weeks before the season begins.
When is practice?
Practices are determined by the coaches and when they are held. Generally practices are held
once a week. Your coach will let you know when practice is when they first call you.
How are teams organized?
All requests for specific teammates or coaches must be made at registration. If there are no
requests to play with a specific teammate or team, we organize kids into teams based on age
and ability. We do our best to create fair and balanced teams off of the information that we
are provided by the parents. Rosters will be finalized for the coaches meeting. All changes to
the roster after that point must be completed one week prior to the start of games. All roster
changes must be approved by the Sports Director.
Can my child play on the same team as a friend?
Yes, there is a box on the registration form that asks for a teammate request. Make sure that is
filled out in order to play with a friend. Any requests for teammates, coaches and/or teams
must be done at registration. After registration, teammate or coach requests cannot be
guaranteed. We will do our best to get them on the same team, because we know it’s more
enjoyable for kids to play with their friends. However, if the team that is requested is already
full, we will put your child on another team. If you have requested teammate, coach and/or
team that is not registered by the deadline time, we will put your child with other kids.
Are teams coed?
Generally, all our teams are coed. Registration forms and will show if there are any leagues that
are not coed.
Can my son/daughter play in an older league?
With the parents understanding that their child will be playing against bigger and older players,
we allow players to play up one grade level. For the player’s safety we do not allow players to
play up more than one level.
Can my son/daughter play in a younger league?
No, we do not allow children to play in a younger league under any circumstances.
When does the season start?
The season generally begins three weeks following the end of registration. Teams will have two
weeks of practice before games begin. However, this is subject to change depending on if
registration is extended.
When and where are the games?
Games are mostly played on Saturdays. Weekdays games will be scheduled as needed. All
basketball games and practices will be held at Cherokee Baptist Church. All outdoor sports will
be held at Balmoral Elementary.
Where can I get a schedule?
Schedules will be ready at least one week prior to the start of games. Your coach will provide
you with a schedule and/or you are also welcome to get one online at
www.quickscores.com/nuberymca.
How will I know if my child’s game/practice is cancelled?
The decision to cancel practice is dependent on the coach. The decision to cancel games will be
made as soon it is apparent we will not be able to play. In the event of game cancellation, the
coaches will be contacted and they will contact all players. For all up to date game
cancellations, please go to www.quickscores.com/nuberymca. We will attempt to make up all
cancelled games at the end of the season, but we cannot guarantee that we will be able due to
time restraints. For more information regarding game cancellations, please contact the Sports
Director.
How do I go about becoming a coach/referee?
Please contact the Sports Director at 901-682-8025.
When can I expect to hear from a coach?
Anywhere from one to two weeks before the season begins. Rosters are finalized at the
coaches meeting and if you would like you can contact the YMCA after the coaches meeting to
get the coaches information. If you have not heard from a coach and find out from the YMCA
that we are still looking for a coach, we will have the coach be in contact with you as soon as
possible. Please realize that all of our coaches are parent volunteers, and if we do not get
enough parent volunteers, other arrangements must be made.
What equipment does my child need?
The YMCA provides game day equipment and uniforms. The YMCA does not provide shorts.
For soccer, your child will need shin pads. Cleats are not required, but are encouraged for all
outdoor sports.
What is your refund policy?
A joint commitment is made when you register for a YMCA program. We commit to provide the
program so that your child may participate. If the YMCA is providing the program, refunds are
not available. Refunds are available as follows:
- One week before start of the season, 100% of the registration fee minus the cost of the jersey.
- One week until the season starts and one week into the season, a 75% of the registration fee
minus the cost of the jersey.
- After one week of the season and until half the season 50% of the registration fee minus the
cost of the jersey.
- After half of the season, refunds are no longer available.
Who can I talk to if I have a question?
The Sports Director, Kollin Falk, is always available for your questions. Please contact him at
901-682-8025 or by email at [email protected]. There will always be a YMCA staff
member present at every practice or game. This maybe the Program Coordinator, the Sports
Director, or another member of the YMCA Leadership Team. Please direct all questions to
them or feel free to contact the Sports Director by email or at 901-682-8025.