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RISK MANAGEMENT PLAN CGB - NAVIGATOR DECEMBER 19, 2012 Risk Management Plan TABLE OF CONTENTS INTRODUCTION ................................................................................................................................ 2 TOP THREE RISKS ............................................................................................................................ 2 RISK MANAGEMENT APPROACH ...................................................................................................... 3 RISK IDENTIFICATION ...................................................................................................................... 3 RISK QUALIFICATION AND PRIORITIZATION ..................................................................................... 3 RISK MONITORING ........................................................................................................................... 3 RISK MITIGATION AND AVOIDANCE ................................................................................................ 4 1 Risk Management Plan INTRODUCTION The purpose of the risk management plan is to establish the framework in which the project team will identify risks and develop strategies to mitigate or avoid those risks. However, before risks can be identified and managed, there are preliminary project elements which must be completed. These elements are outlined in the risk management approach. Before risk management begins it is imperative that a foundation is established for providing structured project information, thus, the following project elements are to be completed and defined prior to developing this Risk Management Plan: Define work scope, schedule, resources, and cost elements o Define project vision o Develop master schedule o Identify required and available resources o Establish performance measurement metrics Define minimum and maximum baseline thresholds o Schedule o Resources o Cost Baseline reporting requirements o Format o Frequency of distribution o Distribution list Define Risk Management Roles and Responsibilities o Project Manager chairs the risk assessment meetings o Project team participates in risk assessment meetings o Key stakeholders may participate in risk assessment meetings o Project Sponsor may participate in risk assessment meetings TOP THREE RISKS The top three high probability and high impact risks to this project are: Risk #1 Description and statement of mitigation. Risk #2 Description and statement of mitigation. Risk #3 Description and statement of mitigation. 2 Risk Management Plan RISK MANAGEMENT APPROACH The approach we should take to manage risks for this project includes a process by which the project team identifies and prioritizes various risks. The most likely and highest impact risks will be added to the project schedule to ensure that the resources assigned to each risk take the necessary steps to implement the mitigation response at the appropriate time during the schedule. Risk managers will provide status updates on their assigned risks in the weekly project team meetings, but only when the meetings include their risk’s planned timeframe. Upon the completion of the project, during the closing process, the project manager should analyze each risk as well as the risk management process. Based on this analysis, the project manager can identify any improvements that could be made to the risk management process for future projects. These improvements should be captured as part of the lessons learned knowledge base. RISK IDENTIFICATION Risk identification will be conducted throughout the life of this project. An initial list of risks has already been defined through general inquiries from the thought leadership at NCH-RIC and the Washington University School of Medicine. An initial Risk Assessment meeting will be scheduled to further elaborate risk inventory (Risk Register) and define appropriate mitigation plans. Risk Assessment Meeting The risk assessment meeting will be held with key team members and stakeholders. The risks identified during this meeting will be added to the project plan and Risk Register. Historical Review of Similar Projects The project team should review the history of similar projects in order to determine the most common risks and the strategies used to mitigate those risks. RISK QUALIFICATION AND PRIORITIZATION In order to determine the severity of the risks identified by the team, a probability (High, Medium, Low) and impact factor (High, Medium, Low) will be assigned to each risk. This process will allow the project manager to prioritize risks based upon the effect they may have on the project. The project manager will utilize a probability-impact matrix to facilitate this effort. Once the risks are assigned a probability and impact and are prioritized correctly, the proper mitigation/avoidance planning can proceed. RISK MONITORING The most likely and greatest impact risks will be added to the project plan to ensure that they are monitored during the time the project is exposed to each risk. At the appropriate time in the project schedule a Risk Manager is assigned to each risk. During the weekly project team meeting the Risk Manager for each risk will discuss the status of that risk; however, only risks which fall in the current time period will be discussed. Risk monitoring will be a continuous process throughout the life of this project. As risks approach on the project schedule the project manager will ensure that the appropriate risk manager provides the necessary status updates which include the risk status, identification of trigger conditions, and the documentation of the results of the risk response. 3 Risk Management Plan RISK MITIGATION AND AVOIDANCE The project manager will need to lead the project team in developing responses to each identified risk. As additional risks are identified, they should be qualified and prioritized. The project team can then develop the proper avoidance and/or mitigation strategies. These risks will also be added to the Risk Register and the project plan to ensure they are monitored at the appropriate times and are responded to accordingly. The risks for this project will be managed and controlled within the constraints of time, scope, and cost. All identified risks will be evaluated in order to determine how they affect these constraints. The project manager, with the assistance of the project team, will determine the best way to respond to each risk to ensure compliance with these constraints. In extreme cases it may be necessary to allow flexibility to one of the project’s constraints. RISK REGISTER The Risk Register for this project is a log of all identified risks, their probability and impact to the project, the category they belong to, mitigation strategy, and when the risk will occur. Although some risks have already been identified, the baseline register will be created through the initial project risk management meeting led by the project manager. During this meeting, the project team will identify and categorize each risk. Additionally, the team will assign each risk a score based on the probability of it occurring and the impact it could potentially have. The Risk Register will also contain the mitigation strategy for each risk as well as when the risk is likely to occur. Based on the identified risks and timeframes in the risk register, each risk will be added to the project plan. At the appropriate time in the plan—prior to when the risk is most likely to occur—the project manager will assign a risk manager to ensure adherence to the agreed upon mitigation strategy. The risk manager will provide the status of their assigned risk at the weekly project team meeting for their risk’s planned timeframe. The Risk Register will be maintained as an appendix to this Risk Management Plan. 4 Risk Management Plan SPONSOR ACCEPTANCE Approved by the Project Sponsor: __________________________________________ <Project Sponsor> <Project Sponsor Title> 5 Date: ___________________