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GREEN EXPERT TECHNOLOGY INC. Project Management Plan Project Name Bruce Green 7/14/13/2013 © Green Expert Technology Inc. 2013 TABLE OF CONTENTS 1. Introduction ..................................................................................................................................................................... 2 2. Project Goal ...................................................................................................................................................................... 2 3. Major Milestones ............................................................................................................................................................ 2 4. Project Team .................................................................................................................................................................... 2 5. Assumptions & Constraints ....................................................................................................................................... 3 6. Development Approach and Detailed Plans ....................................................................................................... 3 7. 6.1 List of Associated Planning Documents ...................................................................................................... 3 6.2 Project Statement of Work ............................................................................................................................... 3 6.3 Project Scope .......................................................................................................................................................... 4 6.4 Integrated Change Management Plan .......................................................................................................... 4 6.5 Issues/Action Item Tracking System ........................................................................................................... 4 6.6 Communications Management Plan ............................................................................................................. 4 6.7 Risk Management Plan....................................................................................................................................... 4 6.8 Schedule ................................................................................................................................................................... 5 6.9 Quality Assurance ................................................................................................................................................ 5 6.10 Vendor Management........................................................................................................................................... 5 Project Closure Plan ...................................................................................................................................................... 5 1 1. INTRODUCTION Insert a short description of the project and the following statement: This document defines how the Project will be executed, monitored, and controlled. Detailed subsidiary plans are referenced in this document. It is recommended that the introduction paragraphs in the Project Management Plan, Project Scope document, Requirements, and other project documents contain identical descriptions of the project. That will ensure clarity and consistency while also allowing basic project information to be found in every major document – so that someone using the document does not have to search to find basic answers. 2. PROJECT GOAL Concisely state the project goals and how they will be achieved. Example goal: Construct a solar power generation field for the ABC data center in Cherry Hill, NJ. Example of how: Solar field will be developed in conjunction with two prime vendors: SolarTown Inc. – who will provide the power generation and distribution – and XYZ Construction. 3. MAJOR MILESTONES Major milestones and project tasks are described in the Work Breakdown Structure (WBS) document as well as in the project schedule. These documents are updated and reviewed during weekly status meetings. The table below provides a list of major milestones with dates that are subject to change. Examples are provided in the table below. Milestone Date Kickoff Meeting Preliminary Design Review Final Design Review Prototype Testing Acceptance Testing Installation Begins Final Testing & Approval Project Lessons Learned Meeting 4. PROJECT TEAM Provide a list of the key project resources and their roles. Example roles are provided in the table below. Role Project Owner Name(s) Contact Info 2 Project Manager Technical Team Vendor Team Manager 5. ASSUMPTIONS & CONSTRAINTS This table lists the key assumptions that the project plan relies on. An example is: The X Project will be complete prior to construction to enable use of the thingamabob. Assumption Description This table lists the important constraints that the project must deal with. An example is: Operating System – The data center will be entirely run on LINUX OS. Constraint Type Description 6. DEVELOPMENT APPROACH AND DETAILED PLANS 6.1 LIST OF ASSOCIATED PLANNING DOCUMENTS Document Project Scope Project Management Plan Work Breakdown Structure Project Schedule Change Request Status Meeting Minutes Risks and Changes Register Action Items Log Communication Plan Quality Assurance Plan Vendor Management Plan Format File Name MS Word MS Word MS Excel PDF MS Word MS Word MS Excel MS Excel MS PPT MS Word MS Word 6.2 PROJECT STATEMENT OF WORK Specific description of work to be accomplished. 3 The associated work breakdown structure for this project is described in the MS Word document titled “Project WBS”. 6.3 PROJECT SCOPE A short description of the scope of the project. The project scope is fully described in the MS Word document “Project Scope.” 6.4 INTEGRATED CHANGE MANAGEMENT PLAN A formal change request process will be required to change any approved documents. Change Control Board will be managed by __________. The change control board agrees to vote on all change requests within 2 working days of receipt. Voting may be via email, meeting, or conference call. 6.5 ISSUES/ACTION ITEM TRACKING SYSTEM Issues will be tracked in the project checklist and reviewed at every weekly status meeting. Project checklist will be accessible for viewing by all on shared site. Items will be opened / closed at weekly meetings. The format of the Issues/Action Item Tracking is provided in the table below. ID Description 6.6 Owner Date Open ECD Status COMMUNICATIONS MANAGEMENT PLAN The Communications Management Plan is a Word document that provides the entire communications plan for the project. This includes a communications requirements analysis, communications plan, and email templates. 6.7 RISK MANAGEMENT PLAN A Risk Register will be completed and maintained throughout the project life and be available for viewing on a shared site. Changes to the Risk Register will not require Change Request but will be agreed upon during weekly status meetings. The format of the risk register is as follows. Risk ID Description Family Impact (1=Low to 5=High) Probability (1=Low to 5=High) Risk Rating Mitigation 4 6.8 SCHEDULE The detailed schedule and Gantt chart will be maintained and available for viewing. The initial schedule will be discussed during the analysis phase and finalized at the end of analysis as a deliverable. Major changes to schedule will be brought to the Change Control Board for approval. 6.9 QUALITY ASSURANCE Quality assurance plan designates the quality gates, audits, approvals, and test cycles that will be enforced for the project. The detailed quality assurance plan is provided in the MS Word document titled QA Plan. 6.10 VENDOR MANAGEMENT Vendor management plan details how _________ will work with major vendors to ensure that our schedules, tasks, and goals remain aligned. Vendor Management Plan describes how the team will execute their project plan while also interfacing and staying aligned. The detailed vendor management plan is provided in the MS Word document titled Vendor Management Plan. 7. PROJECT CLOSURE PLAN A project audit will be conducted at ________ to review status of all deliverables and turnover of operations. At the project audit outstanding actions and issues will be reviewed. Funding status will be reviewed. Next steps or requirements for sustainment will be discussed. A closing report will be issued in the form of a final status report. 5