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Monthly Status Report May-2007 Student Administration and Human Capital Management Project Plan Budget Staffing Milestones Development Target Date Status % Complete Jan '06 Feb '06 March '06 May '06 June '06 10/06 Goal, 02/07 Deadline Complete Complete Complete Complete Complete 100% 100% 100% 100% 100% Complete 100% Student Recruitment Go-Live Oct '06 Partial 50% Job Data Converted HCM Recruitment Go-Live (Staff) Nov '06 Dec. 18 '06 100% Job Data Converted Jan '07 Complete 100% Benefits Data Converted Feb '07 Complete 100% Employee Tax Data Converted Feb '07 Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete In-Progress Completed In-Progress Completed In-Progress In-Progress In-Progress 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 40% 100% 90% 100% 70% 70% 50% Start Student Admin Implementation Academic Structure Defined Campus Community Defined Human Capital Management Milestones Student Bio/Demo Converted Applicant Data Converted/Applications Loaded/Transfer Articulation/Admission Processing ISIR Loaded Enrollment History Converted Rolling Fin Aid '07-'08 Processing Go-Live Holds Converted (Service Indicators) Ready for Live Student Registration Student Financials Balances Converted Student Registration Go-Live Student Financials Go-Live MyReports Go-Live OASIS Interfaces Infrastructure Go-live Ready to Post Grades Financial Aid Awarded Calc Tuition/Accept Payments Student Billing ePay Go-Live HCM HR, Time & Labor, Payroll, ePay, and Ben Admin Go-Live eBenefits and eCompensation Go-Live Feb '07 Feb '07 Feb '07 March '07 March '07 March '07 March '07 April '07 April '07 April '07 Aug '07 May '07 June '07 June '07 July '07 July '07 July '07 Planned vs Completed Tasks Planned Tasks Completed Tasks Sep-07 Aug-07 Jul-07 Jun-07 May-07 Apr-07 Mar-07 Feb-07 Jan-07 Dec-06 Nov-06 Oct-06 Sep-06 Aug-06 Jul-06 Jun-06 May-06 Apr-06 Mar-06 Feb-06 Jan-06 3300 3000 2700 2400 2100 1800 1500 1200 900 600 300 0 Total In-Progress Tasks = 195 Recent Activity / Accomplishments (Last 30 Days): (1) Interactive Design & Protoyping (IDP): Effort Reporting, FA Authorizations & Disbursements, Academic Transcripts (2) Setup/Build: SF Bills to Students, Faculty Center (self service), AA Graduate Degree Requirements, FA RA/TAs, AA Grad Degree Audit, Grading processes (3) Conversion: Complete HR data - 3rd pass, External Degrees, Foreign Inst. Transfer Credit. (4) Testing: FA PLUS Loan processing, SF Self Service mods, Payroll for all paygroups (calc'd & confirmed), Hiring Process, Benefits Administration unit testing, Time & Labor, Employee Self Service, Manager Self Service, HCM Workflow (5) Training: Query for SA, PeopleTools for Analysts, Integration Broker, Payroll processing, Time & Labor, On-line FA training (via Blackboard) (6) Security: Initial HCM security, SF security for campus wide users, Ongoing updates to SR, SF and FA security (7) Reporting: Additional Dashboards, Validating/updating/expanding EPM extracts for SR and SF reporting, HCM EPM implementation (8) Strategy: Departmental interfaces, Site B - supporting 3rd party systems (9) Planning: PeopleTools 8.48 installation, Bundles 9 & 10 application, HCM Go-Live timeline & training (10) Integration: Developing & Testing numerous HCM interfaces, GL Interface (11) Modifications: Numerous HCM mods, AA (iPOS) for Grads, ICA Athletic monitoring, Re-write of Student Bill, RA/TA processing,Disable Student Accomodations Tracking, Performance tuning slow processes (12) Hosting: PeopleTools 8.48 upgrade, On-site SysAdmin, Quarterly review meeting, EPM upgrade (13) Production: Site B, Recalc of Tuition & Fees, FA award packaging for Grads (14) Staffing: New System Admin starts in early June, Open Business Analyst pool - looking to add to ASU staff. Key Upcoming Activities (Next 30 Days): (1) IDP's: AECP Non-Credit Processing, FA Satisfactory Academic Progress, Graduation Process, Consolidated Stats & NSC reporting, Mid-term & Final Grading, Honors & Award calculations (2) Setup/Build: FA Packaging for Grads, AECP BPGs, Move all HCM setups to PRD, HCM Business process guides & training materials, Academic Standing, 3rd Party Billings, (3) Conversion: Conversion into PRD of all HCM data (HR, Job, Position, Benefits, Payroll, etc.), FA Satisfactory Acad Progress, FA Comments, Transcript Notes (4) Testing: Final HCM integration testing w/converted data, PeopleTools 8.48 upgraded mods, Site B fail-over, ICA Athletics Mod (5) Training: HCM Training, Scheduled Workflow training, 2nd round of PeopleTools for Analysts (6) Security: Production support, HCM go-live security, Employee Self Service, Manager Self Service (7) Reporting: Continue to roll-out additional content for "MyReports" and dashboards, Continue adapting and growing AD, SR, and SF marts, Deliver HCM staging and demension tables (8) Strategy: Staffing for Phase 2, Support structure for live modules, Controlling scope, SIS shutdown (9) Planning: Preparation for the start of Fall term, Support for HCM go-live questions/issues, Site B Live for June 23 maintenance, Go-live activities for HCM (10) Integration: BlackBoard, Numerous SF interfaces, Complete remaining HR & Benefits interfaces (11) Modifications: Requesting and printing Academic Transcripts, Numerous HCM mods & interfaces, Withdrawal process Current Issues / Concerns: (1) Resource Management - balancing budget and schedule (2) Knowledge transfer and workload from consultants to ASU employees (3) Bundling of HCM Policy changes with HCM 'Big Bang' go-live. (4) Change Management for HCM go-live. SA 8/5/2007