Download 2015-07

Office of the Chancellor
401 Golden Shore, 4th Floor
Long Beach, CA 90802-4210
562-951-4411
Email: [email protected]
Date:
March 3, 2015
To:
CSU Presidents
From:
Lori Lamb
Vice Chancellor
Human Resources
Subject:
Requests for Payroll Warrant Advances
Colleagues:
I am pleased to forward you information regarding changes to the authorization of payroll warrant advances to CSU
employees for serious, unforeseeable hardships. Campuses with practices in place that allow for these types of
payroll warrant advances should pay special attention to this notice. This notice does not affect campuses that do
not provide payroll warrant advances.
The HR memorandum (HR 2015-07) that will be distributed to the Vice Presidents, Human Resources Officers,
AVPs/Deans of Faculty Affairs, and Payroll Managers is attached.
As always, please let me know if you have any questions or concerns.
Warm regards,
Lori
Distribution:
Associate Vice Presidents/Deans of Faculty
Vice Chancellor, Human Resources
All Campus Vice Presidents
Human Resources Officers
Benefits Officers
Payroll Managers
Employee Relations Designees
Office of the Chancellor
401 Golden Shore, 4th Floor
Long Beach, CA 90802-4210
562-951-4411
Email: [email protected]
Date:
March 3, 2015
Code:
HR 2015-07
To:
CSU Presidents, Vice Presidents, Human Resources Officers, AVPs/Deans of Faculty
Affairs, Payroll Managers
Subject:
Requests for Payroll Warrant Advances
Summary
The authorization of advanced payroll warrant advances to CSU employees for salary earned in situations where
employee requests are made to alleviate serious, unforeseeable hardships, previously addressed by Systemwide
Finance in ICSUAM, will now fall under the scope of Systemwide Human Resources (HR). Campuses with practices
in place that allow for these types of payroll warrant advances should pay special attention to this notice. This notice
does not affect campuses that do not provide payroll warrant advances.
Action Item(s):
For campuses with practices that allow for the approval of payroll warrant advances due to “serious, unforeseeable
hardships”, implement as described below.
Affected Employees Groups(s)/Units:
All.
Details:
Campuses have and continue to have delegated authority to authorize payroll warrant advances to CSU employees.
For campuses to continue to authorize payroll warrant advances for the purposes of alleviating serious,
unforeseeable hardships, the following conditions must be met:
1. The amount requested must not exceed the amount that the CSU employee has earned (e.g., days
worked) for the respective pay period. This is to preclude making a gift of public funds.
2. Requests for payroll warrant advances must be approved by the campus Vice President
responsible for payroll administration, or his/her designee(s).
3. Campuses should communicate and maintain a written policy that clearly defines “serious,
unforeseeable hardship” and under what circumstances CSU employees may be approved for this
type of payroll warrant advance.
The above conditions do not apply to situations involving errors or delays in submitting or processing payments, or
payment of wages due to employees upon separation of employment. Refer to ICSUAM 3103.05
(https://csyou.calstate.edu/Policies/icsuam/FinalPDF/Section%203000%20PDF/3103-05.pdf) for more information.
Questions regarding this policy should be directed to Systemwide Human Resources at (562) 951-4411 or your
campus department. This document is available on the Human Resources Management’s Website at
http://www.calstate.edu/HRAdm/memos.shtml.
LL/tl
Distribution:
Associate Vice Presidents/Deans of Faculty
Vice Chancellor, Human Resources
All Campus Vice Presidents
Human Resources Officers
Benefits Officers
Payroll Managers
Employee Relations Designees