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WAVE Productions
Constitution
Revised Fall, 2009
MISSION STATEMENT. WAVE Productions is a self-supporting, not-for-profit student theatre company
operating primarily on Northwestern University's Evanston Campus. WAVE Productions exists to share the
stories of the past and present in order to open the door to a better future.
In fulfillment of its responsibility to the Northwestern University campus and surrounding communities,
WAVE sets for itself the following objectives:
- To sustain a dynamic and progressive presence on campus by fostering traditional and
nontraditional theatrical forms.
- To provide an environment in which students can educate themselves through the art and business
of theatre.
- To create an extended family and provide a safe environment in which creativity can flourish.
- To provoke response within our communities; to engage our communities.
- To encourage ongoing exploration, discovery, and reflection through the theatre.
- To inspire new theatre artists and audiences.
ARTICLE I. This organization shall officially and legally be recognized as WAVE Productions.
ARTICLE II. Membership shall include persons participating in a WAVE production and the Executive
Board of WAVE Productions. Executive Board membership shall last for the duration of the current WAVE
season.
ARTICLE III. Each WAVE season will be defined as beginning with the election of a new Executive Board
and ending at the conclusion of the last show chosen by that Executive Board. Overlapping time shall be used
for Board transitions and any necessary training. It is the responsibility of all outgoing Executive Board
members to train their respective successors.
ARTICLE IV. The Executive Board will be structured as follows:
Artistic Director - Duties include: Acting as the resource for directors and assistant directors of
WAVE productions; procuring of scripts, scores and rights necessary for all WAVE productions;
facilitating the director petitions and season selections at the beginning of each WAVE season; in case
of the permanent absence of a WAVE director, using discretion to best fill the position with the
approval of the Executive Board; facilitating one-third of all WAVE Executive Board meetings;
amending the WAVE Artistic Director Handbook before the installation of a new board.
Business Manager - Duties include: The responsible handling of WAVE Productions' finances; the
monitoring of expenditures by WAVE producers with respect to the established show budget and
fundraising strategy; handling relations with the Student Organization Finance Office (SOFO), Student
Advisory Finance Board (SAFB); acting as Treasurer of WAVE Productions for all external matters;
creating a proposal for each season's budget with the University Relations Chair and Production
Manger; overseeing the submission of the ticket sale request form to the Norris University Center Box
Office for each WAVE production; overseeing the submission of the request for a cash box to the
Norris University Center for each WAVE production; the supervising of budget making for each
WAVE production with the Production Manager; meeting with all WAVE producers to explain
financial responsibility; amending the WAVE Business Manager Handbook before the installation of a
new board.
Freshman Board Representatives (2) - Duties include: Exploring all of the responsibilities of WAVE
Productions' Executive Board members; acting as a liaison between the WAVE Board and the
Freshman Class. It is the responsibility of all Board members to include the Freshman Board Reps in
Board activities.
Marketing Director - Duties include: Acting as a resource for the publicity staffs of WAVE
productions; facilitating WAVE's public relations with the Northwestern and Chicagoland
communities; providing the WAVE season posters; creating publicity for WAVE petitions and events;
approving all publicity for WAVE's shows; amending the WAVE Marketing Director Handbook
before the installation of a new board.
Production Manager - Duties include: Acting as the resource for producers and assistant producers of
WAVE productions; supervising of budget making and fundraising strategy for each WAVE
production with the Business Manager; approving a show calendar for each WAVE production;
approving the tech week schedule for WAVE shows in conjunction with the Production Stage
Manager; facilitating the producer petitions at the beginning of each season; in case of the permanent
absence of a WAVE producer, using discretion to best fill the position with the approval of the
Executive Board; informing WAVE membership of all current Norris regulations; facilitating onethird of all WAVE Executive Board meetings; amending the WAVE Producer Handbook and the
Production Manager Handbook before the installation of a new board.
Production Stage Manager - Duties include: Acting as the resource for Stage Managers and Assistant
Stage Managers of WAVE productions; assisting producers of WAVE productions in finding stage
managers; recording and distributing minutes of the WAVE Executive Board meetings for Board
members; updating the WAVE contact sheet upon the addition of new Board members; approving the
tech week schedule for WAVE shows in conjunction with the Production Manager; moderating the
WAVE Executive Board listserv; ensuring the maintenance of WAVE archives; amending the WAVE
Production Stage Manager Handbook before the installation of a new board.
Special Events Coordinator - Duties include: Seeking out and fostering independent projects for
WAVE outside of the main stage season; ensuring that the logistical and personnel needs of each
special event are met; coordinating social aspects of WAVE and all non-season events and
productions; amending the WAVE Special Events Handbook before the installation of a new board.
Director of Development - Duties include: Developing the financial and community resources for the
company as a whole; sustaining alumni relations; facilitating community outreach in the following
areas: 1) education; 2) philanthropy and 3) broadening of WAVE's audience demographic; in
conjunction with the Marketing Director assuming responsibility for finding a webmaster and ensuring
maintenance and upkeep of the website; updating the WAVE Director of Development Handbook
before the installation of a new board.
Design Technical Director - Duties include: Acting as the resource for designers and assistant
designers of WAVE productions; approving all designs for WAVE productions; informing WAVE
membership of all current Norris regulations; approving all seating layouts for all WAVE productions;
assisting producers of WAVE productions in finding designers; working in conjunction with the
Production Technical Directors to act as a resource to the technical staffs of WAVE’s productions;
amending the WAVE Design Technical Director Handbook before the installation of a new board.
Production Technical Directors (2) - Duties include: Acting as the resource for and facilitating the
operations of technical staffs of WAVE productions; maintaining and developing the WAVE building
and storage spaces; informing WAVE membership of all current Norris regulations; giving
orientations of the WAVE building space to all persons who will be using the building space;
approving building methods to be used by technical directors of WAVE productions; updating an
inventory of technical and building related items available to WAVE productions; assisting WAVE
producers in finding technical staffs for WAVE productions; controlling distribution of WAVE
technical resources; assuming responsibility for distribution of WAVE keys; working in conjunction
with the Production Technical Directors to act as a resource to the technical staffs of WAVE’s
productions amending the WAVE Production Technical Director Handbook before the installation of a
new board.
University Relations Chair - Duties include: Handling relations with Norris University Center,
Associated Student Government, The Department of Theatre and The Theatre and Interpretation
Center, the Student Theatre Coalition (StuCo), and all other student and faculty organizations; acting
as president of WAVE Productions for all external matters; petitioning for office space and production
space in Norris University Center; facilitating Executive Board petitions at the beginning of each
season and Freshman Board Representative petitions at the beginning of each academic year; creating
a proposal for each season's budget with the Business Manager and Production Manager; informing
WAVE membership of all current Norris regulations; updating the WAVE office key list for the
Norris Info Desk; facilitating one-third of all WAVE Executive Board meetings; reading the
Constitution and recording amendments to the Constitution; amending the WAVE University
Relations Chair Handbook before the installation of a new board.
The WAVE Executive Board will be chosen by the pre-existing Executive Board through petitions.
Terms last for the duration of the current WAVE season. During petitions for the Executive Board, all
positions will be open and any current WAVE Executive Board members who wish to remain on the Board in
any position must re-petition with all other candidates. Executive Board members may be ejected during the
season by majority vote of remaining Executive Board members.
ARTICLE V. Meeting times will be at 10:30pm on Wednesday nights unless otherwise determined by the
Executive Board. All group decisions will be made by majority vote with the meeting facilitator not voting.
In the case of a tie, the facilitator's vote is the deciding vote.
ARTICLE VI. In the event of the bankruptcy of WAVE Productions, all Executive Board members who
were serving at the time of selection of the season that caused said bankruptcy and were on the Board through
the end of the final show of said season shall equally share personal financial responsibility for any debt.
ARTICLE VII. The Constitution will be read upon the induction of new Board members and at least semiannually. Amendments to this constitution will be made by unanimous vote by the Executive Board of WAVE
Productions and not considered valid until approved by the Executive Vice President of the Associated
Student Government of Northwestern University. The Board can nullify this constitution at any time by
unanimous vote.