Download Access Tutorial 1: Creating a Database

Access Tutorial 1: Creating a Database
TRUE/FALSE
1. A collection of fields describing a person, place, object, event, or idea is a table.
ANS: T
PTS: 1
REF: AC 2
2. A single set of field values within a table is a record.
ANS: T
PTS: 1
REF: AC 2
3. A database is a collection of related tables.
ANS: T
PTS: 1
REF: AC 3
4. A collection of related tables is called a relational database.
ANS: T
PTS: 1
REF: AC 3
5. When two tables are related by a common field, users can tie together facts from the two tables.
ANS: T
PTS: 1
REF: AC 3
6. A primary key in one table cannot be used as a foreign key in a different table.
ANS: F
PTS: 1
REF: AC 4
7. A DBMS controls the storage of databases on disk by carrying out data creation and manipulation
requests.
ANS: T
PTS: 1
REF: AC 4
8. Although a field has unique values in the table in which it is the primary key, it does not have to have
unique values in the table in which it is the foreign key.
ANS: T
PTS: 1
REF: AC 4
9. Like spreadsheets, a DBMS can handle massive amounts of data and can easily form relationships
among multiple tables.
ANS: F
PTS: 1
REF: AC 5
10. More than one user can enter data into a database.
ANS: T
PTS: 1
REF: AC 5
11. To launch Access, click the Start button, point to All Programs, point to Microsoft Office, and then
click Microsoft Office Access 2007.
ANS: T
PTS: 1
REF: AC 5
12. Only one user can retrieve and analyze data that was entered into a database by others.
ANS: F
PTS: 1
REF: AC 5
13. A database defined in Access can be as large as you want it to be.
ANS: F
PTS: 1
REF: AC 5
14. The Access window is the first window that appears when you launch Access.
ANS: F
PTS: 1
REF: AC 5
15. The navigation buttons allow you to step through a table record by record, or to quickly go to the first
or last record in the table.
ANS: T
PTS: 1
REF: AC 22 | AC 23
16. Query results automatically are stored in the database.
ANS: F
PTS: 1
REF: AC 26
17. The fastest way to display all fields from an open table on a form is to use the Form Wizard.
ANS: F
PTS: 1
REF: AC 27
18. Records in a database can be displayed in a custom format by creating a form.
ANS: T
PTS: 1
REF: AC 27
19. A form allows you to view and maintain your data in a customized format.
ANS: T
PTS: 1
REF: AC 27
20. By defining a report, you can create a formatted printout or display of the data contained in one or
more tables.
ANS: T
PTS: 1
REF: AC 29
MODIFIED TRUE/FALSE
1. Defining a(n) primary key in a second table creates a relationship between that table and the table
where the primary key was first defined. ____________________
ANS: F
foreign
Foreign
PTS: 1
REF: AC 4
2. One benefit of a relational database management system is that contains a built-in query language,
which lets you obtain immediate answers to the questions you ask about your data.
____________________
ANS: T
PTS: 1
REF: AC 4
3. A(n) relational database management system provides protection for your data through the use of
security, control, and recovery facilities. ____________________
ANS: T
PTS: 1
REF: AC 4
4. The item shown in the above figure is the Groups bar. ____________________
ANS: F
navigation pane
Navigation Pane
PTS: 1
REF: AC 33
5. Databases you create in Access 2007 use the Access 2003 database file format.
____________________
ANS: F
Access 2007
access 2007
PTS: 1
REF: AC 6
6. Most of the Database window screen components are the same as the components in other Windows
programs. ____________________
ANS: T
PTS: 1
REF: AC 7
7. Access saves changes to the active database when a record is changed or added and when you close the
database. ____________________
ANS: T
PTS: 1
REF: AC 15
8. Queries that you create and save appear in the Queries list of the Database window.
____________________
ANS: F
Navigation Pane
navigation pane
PTS: 1
REF: AC 33
9. The Form window contains display buttons, similar to those available in Datasheet view, which you
can use to display different records in the form. ____________________
ANS: F
navigation
Navigation
PTS: 1
REF: AC 28
10. Access does not have a button or option you can use to save the active database.
____________________
ANS: T
PTS: 1
REF: AC 19
11. To back up your database, click the Home tab, point to the Manage option, and then choose Back up
Database. ____________________
ANS: F
Office button
Office Button
office button
PTS: 1
REF: AC 35
12. Backing up a database rearranges the data and objects in a database to
decrease its file size, thereby making more space available on your disk and letting you
open and close the database more quickly. ____________________
ANS: F
Compacting
compacting
PTS: 1
REF: AC 33
13. In Design view, you can make design changes to the form while it is displaying data, so that
you can see the effects of the changes you make immediately. ____________________
ANS: F
Layout
layout
PTS: 1
REF: AC 28
14. A template is a predesigned database that includes professionally designed tables, reports,
and other database objects that can make it quick and easy for you to create a database.
____________________
ANS: T
PTS: 1
REF: AC 6
15. A field name can consist of up to 255 characters. ____________________
ANS: F
64
sixty four
sixty-four
PTS: 1
REF: AC 9
MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a. field
g. foreign key
b. table
h. DBMS
c. field value
i. report
d. relational database
j. backing up
e. common field
k. compact
f. primary key
l. query
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Organizes data as a collection of tables
A collection of related tables
The specific content of a field
Connects the records in separate tables
A single characteristic or attribute of a person, place, object, event, or idea
A primary key from one table that is used to form a relationship with a second table
A collection of fields that describe a person, place, object, event, or idea
A field or collection of fields whose values uniquely identify each record in a table
A question you ask about data stored in a database
A formatted printout (or screen display) of the contents of one or more tables
To rearrange the data and objects in a database file, to decrease its file size
The process of making a copy of the database file to protect your data against loss or damage
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
H
D
C
E
A
G
B
F
L
I
K
J
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
1
1
1
1
1
1
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
AC 4
AC 3
AC 2
AC 3
AC 2
AC 4
AC 2
AC 3
AC 4
AC 29
AC 33
AC 35
MULTIPLE CHOICE
1. The Save button on the Quick Access Toolbar is used to ____.
a. save the database file to your disk
b. save the database file with a new name
c. save the design of an Access object
d. none of the above; this is a setting determined by the user.
ANS: C
PTS: 1
REF: AC 19
2. A ____ is a question you ask about data stored in a database.
a. report
c. query
b. form
d. macro
ANS: C
PTS: 1
REF: AC 4
3. You can click the ____ button on the Query Datasheet toolbar to sort records in ascending alphabetical
order by the values in a selected field.
a. Ascending
c. Ascending Order
b. Alpha Sort
d. Select Sort
ANS: A
PTS: 1
REF: AC 41
4. In Datasheet view, clicking a row selector selects an entire ____.
a. field
c. array
b. record
d. attribute
ANS: B
PTS: 1
REF: AC 12
5. In Datasheet view, the star symbol that appears in the record selector area always identifies the ____ in
the database.
a. first field
c. first record
b. current field
d. next available row for a new record
ANS: D
PTS: 1
REF: AC 13
6. When you first open a(n) ____, Access selects the first field value in the first record.
a. object
c. query
b. datasheet
d. macro
ANS: B
PTS: 1
REF: AC 18
7. The first step in organizing data into a database is to define the ____.
a. records
c. fields
b. formats
d. reports
ANS: C
PTS: 1
REF: AC 2
8. A database is a convenient way to ____ related data.
a. enter
c. maintain
b. retrieve
d. all of the above
ANS: D
PTS: 1
REF: AC 1
9. The three basic steps to creating a database, in order, are: ____.
a. group fields in a table, identify individual fields, enter field values for each record
b. identify the individual fields, group fields in a table, enter field values for each record
c. enter field values for each record, group fields in a table, identify individual fields
d. group fields in a table, identify the individual fields, enter field values for each record
ANS: B
PTS: 1
10. The content of any given field is the ____.
a. database
REF: AC 2
c. field value
b. table
ANS: C
d. entity
PTS: 1
REF: AC 2
11. All fields for a specific individual or place can be grouped together as a(n) ____.
a. table
c. element
b. database
d. object
ANS: A
PTS: 1
REF: AC 4
12. Which of the following could be defined as a field in a database?
a. customer name
c. phone number
b. order number
d. all of the above
ANS: D
PTS: 1
REF: AC 2
13. A field can be described as a(n) ____.
a. object
b. record
ANS: C
PTS: 1
c. attribute
d. table
REF: AC 2
14. A field, or a combination of fields, that has a unique value is a ____.
a. foreign key
c. table
b. primary key
d. relation
ANS: B
PTS: 1
REF: AC 3
15. Data from two or more tables can be connected by specifying a ____.
a. common field
c. field value
b. hyperlink
d. primary key
ANS: A
PTS: 1
REF: AC 3
16. A relational database is a collection of ____.
a. field values
b. records
ANS: C
PTS: 1
c. related tables
d. common fields
REF: AC 3
17. A primary key ____.
a. consists of only one field
b. has the same value for all records
c. must contain a unique value for each record within the table
d. is not usually necessary
ANS: C
PTS: 1
REF: AC 3
18. A relational DBMS allows you to create database structures containing ____.
a. fields
c. table relationships
b. tables
d. all of the above
ANS: D
PTS: 1
19. Every foreign key must ____.
a. be unique
b. be numeric
REF: AC 4
c. match the field value of a primary key in a related table
d. be defined in all tables within the database
ANS: C
PTS: 1
REF: AC 4
20. A field that is defined in a table and that is also defined as a primary key in a different table is a(n)
____.
a. invalid definition
c. relational database
b. primary key
d. foreign key
ANS: D
PTS: 1
REF: AC 4
21. A relational database management system’s data is organized as a collection of ____.
a. tables
c. records
b. elements
d. common fields
ANS: A
PTS: 1
22. An example of a relational DBMS is ____.
a. Word
b. Excel
ANS: D
PTS: 1
REF: AC 4
c. PowerPoint
d. Access
REF: AC 4
23. Most current database management systems are called ____ database management systems.
a. elemental
c. relational
b. hierarchical
d. linked
ANS: C
PTS: 1
REF: AC 4
24. Access allows you to ask questions and obtain information about your data through use of a built-in
____.
a. inquisitor
c. table generator
b. query language
d. report generator
ANS: B
PTS: 1
REF: AC 4
25. An Access database can contain up to ____ objects.
a. 23,768
c. 10,000
b. 32,768
d. 1,000,000
ANS: B
PTS: 1
REF: AC 5
26. The maximum size of an Access database is ____.
a. two gigabytes
c. one hundred kilobytes
b. two megabytes
d. unlimited
ANS: A
PTS: 1
REF: AC 5
27. When you first start Access, the program window that appears is the ____ window.
a. Database
b. Getting Started with Microsoft Office Access
c. Open Database
d. Navigation Pane
ANS: B
PTS: 1
REF: AC 5
28. Which of the following is NOT an example of an Access object?
a. report
c. form
b. query
d. Report tool
ANS: D
PTS: 1
REF: AC 28
29. You open a table, or any Access object by double-clicking the object name in the ____.
a. Views group on the Ribbon
c. Navigation Pane
b. Home tab
d. Office Button
ANS: C
PTS: 1
30. The navigation buttons allow you to ____.
a. delete records
b. relocate records
ANS: C
PTS: 1
REF: AC 17
c. move to the next record in the table
d. all of the above
REF: AC 23
31. The total number of records in an opened table is displayed ____.
a. in the menu bar
b. in the row selector
c. in the Specific Record box
d. between the two sets of navigation buttons
ANS: D
PTS: 1
REF: AC 22
32. A table’s contents are displayed as rows and columns (similar to a spreadsheet) in ____.
a. the Query window
c. Datasheet view
b. a database form
d. the export window
ANS: C
PTS: 1
REF: AC 7
33. Clicking a field selector ____.
a. allows you to change the field name
b. selects an entire column
c. advances the database to the next record
d. selects an entire row
ANS: B
PTS: 1
REF: AC 12
34. Clicking a record selector ____.
a. selects an entire column
b. allows you to change the field name
c. advances the database to the next record
d. selects an entire row
ANS: D
PTS: 1
REF: AC 12
35. The Print command displays on what menu(s)?
a. Home tab
c. Office Button
b. Print Preview tab
d. both b and c
ANS: D
PTS: 1
REF: AC 30 | AC 31
36. Diane is working in the customer table and needs to know if any customers are located in Texas. To
find this information, she would ____.
a. define a new table
b. create a query
ANS: B
PTS: 1
c. define a new form
d. access the Database Wizard
REF: AC 23
37. Selecting data by means of a query ____.
a. deletes all nonqualifying data from the table
b. locks all other users out of the database
c. displays only the data that matches the query selection criteria
d. none of the above
ANS: C
PTS: 1
REF: AC 23
38. Access can guide you through the steps to create a query by using the Query ____.
a. Generator
c. Creator
b. Wizard
d. Manager
ANS: B
PTS: 1
REF: AC 24
39. You can move to each subsequent step in any wizard dialog box by clicking the ____ button.
a. Advance
c. Finish
b. Next
d. New
ANS: B
PTS: 1
REF: AC 25
40. After all selection and field information has been entered in the Simple Query Wizard, you complete
the query definition by clicking the ____ button.
a. Save
c. Design
b. Next
d. Finish
ANS: D
PTS: 1
REF: AC 25
41. If you are unable to see all of the fields on your display, click the ____ to display more of the available
data .
a. Maximize button on the Database window
b. scroll bar
c. Shutter Bar Open/Close Button on the Navigation Pane
d. either a or c
ANS: D
PTS: 1
REF: AC 15
42. A form is used to ____.
a. select records that meet specific criteria
b. enter, edit, and view records in a database
c. automate the retrieval and update process
d. none of the above
ANS: B
PTS: 1
REF: AC 27
43. The fastest way to create a form is to use the ____.
a. Form tool
c. Create form tab
b. Form Wizard
d. Form Design view
ANS: A
PTS: 1
REF: AC 27
44. After saving a query, you can recreate its results when you ____.
a. reenter the query
b. start the Query Wizard
ANS: D
PTS: 1
c. click the Print button
d. open the query again
REF: AC 26
45. Data can be formatted prior to printing by creating a ____.
a. table
c. new database
b. spreadsheet
d. report
ANS: D
PTS: 1
REF: AC 29
46. ____ a database rearranges data and objects in a database to make its size smaller.
a. Compressing
c. Realigning
b. Compacting
d. Customizing
ANS: B
PTS: 1
REF: AC 33
47. In the figure above, each column represents a ____.
a. record
c. table
b. field
d. primary key
ANS: B
PTS: 1
48. In the figure above, Owen is a ____.
a. field
b. field value
ANS: B
PTS: 1
REF: AC 2
c. record
d. key
REF: AC 4
49. In the figure above, the last row of data shown (11053, Hwan, Tang, etc.) is a ____.
a. table
c. record
b. field
d. key
ANS: C
PTS: 1
REF: AC 2
50. In the figure above, there are ____ fields shown.
a. 3
c. 5
b. 4
d. 6
ANS: B
PTS: 1
REF: AC 2
51. A(n) ____ places all the fields from a selected table (or query) on a report.
a. AutoReport Wizard
c. Report tool
b. Report Template
d. New Report button
ANS: C
PTS: 1
REF: AC 29
52. Which extension identifies a file as a Microsoft Access 2007 database?
a. .acc
c. .adb
b. .mdb
d. .accdb
ANS: D
PTS: 1
REF: AC 6
53. In the figure above, the large arrow labeled 1 is used to ____.
a. navigate to the next record
c. select all the records in the table
b. select the current record
d. copy the records in the table
ANS: C
PTS: 1
REF: AC 21
54. In the figure above, the large arrow labeled 2 shows the ____.
a. current field value
c. field name
b. name of the table
d. scroll bar
ANS: B
PTS: 1
REF: AC 21
55. In the figure above, the large arrow labeled 3 is used to ____.
a. switch to design view
c. close Access
b. save the data in the table
d. close the table
ANS: D
PTS: 1
REF: AC 21
56. In the figure above, the large arrow labeled 4 is pointing to a circled area used to ____.
a. see how many records are in the table
c. see the number of the current record
b. move to the next record
d. all of the above
ANS: D
PTS: 1
57. The Create tab has options to create ____.
REF: AC 21
a. reports
b. forms
ANS: D
c. tables
d. all of the above
PTS: 1
REF: AC 8 | AC 24 | AC 27
58. You can make a(n) ____ copy of a database file to protect your database against loss or damage.
a. master
c. restore
b. backup
d. secure
ANS: B
PTS: 1
REF: AC 35
59. When you delete records, the space that had been occupied on the disk by the deleted records does not
become available until you ____ the database.
a. initialize
c. compact
b. format
d. integrate
ANS: C
PTS: 1
REF: AC 33
60. If you want to copy data from one database to another you must first ____.
a. use the Clipboard to copy the data
c. use the datasheet selector
b. open the source of the data
d. none of the above
ANS: B
PTS: 1
REF: AC 20
61. In Datasheet view, the pencil symbol indicates the ____.
a. next available row for a new record
c. first record
b. record is being edited
d. current field
ANS: B
PTS: 1
REF: AC 13
62. After a new database has been created, the ____ window becomes the main control center for that
database.
a. Access
c. Control
b. Wizard
d. Database
ANS: A
PTS: 1
REF: AC 7
63. The default view in the Navigation Pane arranges objects by ____.
a. object type
c. date created
b. tables
d. all of the above
ANS: B
PTS: 1
REF: AC 33
64. If you want to see how many pages are likely to print in a report, you must use ____.
a. Report view
c. Design view
b. Layout view
d. Print Preview
ANS: D
PTS: 1
REF: AC 29
65. To restore a database that has been damaged beyond repair, ____.
a. use Compact and Repair Database
b. transfer the backup file (if necessary) to your hard drive
c. open the backup file and start working
d. both b and c
ANS: D
PTS: 1
REF: AC 35
66. The ID column that Access automatically adds ____.
a. is created by default
c. can be renamed
b. inserts a primary key field
d. all of the above
ANS: D
PTS: 1
REF: AC 8
67. Use the ____ key(s) to move to the next column in a table.
a. Enter
c. Shift
b. Tab
d. both a and b
ANS: D
PTS: 1
REF: AC 8
68. In the figure above, the arrow labeled 1 is pointing to a symbol used to ____.
a. move a field to the Selected Fields list
b. move all fields to the Available Fields list
c. remove a field from the query
d. remove all fields from the query
ANS: A
PTS: 1
REF: AC 24
69. In the figure above, the arrow labeled 2 is pointing to a symbol used to ____.
a. move a field to the Selected Fields list
b. move all available fields to the Selected Fields list
c. remove a field from the query
d. remove all fields from the query
ANS: B
PTS: 1
REF: AC 24
70. When you create a query, the records are listed ____.
a. in ascending order
c. in order by the primary key field
b. in whatever order they are in the table
d. in the order you selected them
ANS: C
PTS: 1
Case-Based Critical Thinking Questions
REF: AC 26
Case 1
Pine Hill Music School After giving private piano lessons from her home for several
years, Yuka Koyama founded the Pine Hill Music School in Portland, Oregon. Because of
her popularity as a music teacher, Yuka attracted top-notch students, and her school
quickly established a reputation for excellence. During the past two years, other qualified
teachers have joined Yuka to offer instruction in voice, violin, cello, guitar, percussion,
and other instruments. As her school continues to grow, Yuka wants to use Access to
keep track of information about students, teachers, and contracts. You’ll help Yuka create
and maintain an Access database to store data about her school.
71. If Yuka sees information in rows and columns in a query that look similar to a table, what view is she
in?
a. Datasheet view
c. PivotChart view
b. Design view
d. PivotTable view
ANS: A
PTS: 1
REF: AC 7
TOP: Critical Thinking
72. As Yuka plans her database, she will use the Text data type for fields that will contain all but ____.
a. identifying numbers
b. letters, digits, and other characters
c. numbers that are never used in calculations
d. dates
ANS: C
PTS: 1
REF: AC 7
TOP: Critical Thinking
73. If Yuka discovers that she wants to delete a column she doesn’t need, she would select an entire
column of an Access table by clicking the ____ selector.
a. column selector
c. record selector
b. row selector
d. datasheet selector
ANS: A
PTS: 1
REF: AC 12
TOP: Critical Thinking
Case 2
Parkhurst Health & Fitness Center After years working in various corporate settings, Martha
Parkhurst decided to turn her lifelong interest in health and fitness into a new business venture and
opened the Parkhurst Health & Fitness Center in Richmond, Virginia. In addition to providing the
usual fitness classes and weight training facilities, the center also offers specialized programs designed
to meet the needs of athletes—both young and old—who participate in certain sports or physical
activities. Martha’s goal in establishing such programs is twofold: to help athletes gain a competitive
edge through customized training, and to ensure the health and safety of all participants through proper
exercises and physical preparation. Martha wants to use Access to maintain information about the
members who have joined the center and the types of programs offered. She needs your help in
creating this database.
74. To make sure that Martha’s database is protected against loss, damage, or file corruption, what should
she do?
a. Compact and repair the database on the hard drive.
b. Convert the database to Access 2002.
c. Make a back-up copy on the hard drive.
d. Set a database password.
ANS: C
PTS: 1
REF: AC 35
TOP: Critical Thinking
75. Why would Martha change the orientation of a report or query before printing?
a. The printout will have more white space.
b. Some report and query formats require a particular orientation.
c. More of the data can be shown on each page.
d. Some printers can only print in one orientation.
ANS: C
PTS: 1
REF: AC 43
TOP: Critical Thinking
76. If Martha only needs to print the first two pages of a six page report, she should click File, and then
click Print. Then she should click ____.
a. Quick Print
c. Selected Records
b. the pages, one by one
d. Print Preview
ANS: C
PTS: 1
REF: AC 43
TOP: Critical Thinking
Case 3
Rossi Recycling Group The Rossi Recycling Group is a not-for-profit agency in Salina, Kansas that
provides recycled household goods to needy people and families at no charge. Residents of Salina and
surrounding communities donate cash and goods, such as appliances, furniture, and tools, to the Rossi
Recycling Group. The group’s volunteers then coordinate with local human services agencies to
distribute the goods to those in need. The Rossi Recycling Group was established by Mary and Tom
Rossi, who live on the outskirts of Salina on a small farm. Mary and Tom organize the volunteers to
collect the goods and store the collected items in their barn for distribution. Tom wants to create an
Access database to keep track of information about donors, their donations, and the human services
agencies.
77. Tom would like to print receipts for donations. How could he print just the current record showing an
individual’s donations when he is in a form?
a. Just click the Print button.
b. Use the Print dialog button.
c. Click the Selected Record(s) option button in the Print dialog button.
d. Click the Office button.
ANS: C
PTS: 1
REF: AC 43
TOP: Critical Thinking
78. Why would Tom change the data type for an ID field added automatically by Access?
a. Because you want a different sort order for the table
b. Because the data won’t fit otherwise
c. To use a specific format that may already exist such as Social Security number
d. There is no ID field added automatically by Access
ANS: C
79.
PTS: 1
REF: AC 10
TOP: Critical Thinking
To sort query results to show the most expensive item donated in Tom’s query listed first, he would
use the ____ button on the Ribbon.
a. Sort
c. Descending
b. Sort Ascending
d. Sort Numbers
ANS: C
PTS: 1
REF: AC 41
TOP: Critical Thinking
80. What field type(s) should Tom use to trigger an automatic total in a report created with the Report
tool?
a. Text
c. Currency
b. AutoNumber
d. Data/Time
ANS: C
PTS: 1
REF: AC 31
TOP: Critical Thinking
COMPLETION
1. A set of data such as first name, last name, address, etc. for a specific person is a(n)
____________________.
ANS: record
PTS: 1
REF: AC 2
2. The content of a field is the ____________________.
ANS: field value
PTS: 1
REF: AC 2
3. In the figure above, the field EmployerID is a(n) ____________________ field.
ANS: common
PTS: 1
REF: AC 3
4. In the figure above, PositionID uniquely identifies each record in the Position table; it is a(n)
____________________ key.
ANS: primary
PTS: 1
REF: AC 3
5. In the figure above, EmployerID in the Position table is a ____________________ key.
ANS: foreign
PTS: 1
REF: AC 3
6. In the figure above, the columns in Datasheet view contain the ____________________ for each field
in the table.
ANS: field values
PTS: 1
REF: AC 2
7. In a given table, a field is defined as a(n) ____________________ when its values uniquely identify
each record in the table.
ANS: primary key
PTS: 1
REF: AC 3
8. A group of related tables is called a(n) ____________________ database.
ANS: relational
PTS: 1
REF: AC 4
9. Data in one or more tables can be related to each other by means of a(n) ____________________
field.
ANS: common
PTS: 1
REF: AC 3
10. A relational DBMS provides protection of ____________________ through security, control, and
recovery facilities.
ANS: databases
PTS: 1
REF: AC 4
11. Access has a built-in ____________________ language that allows you to ask questions and obtain
answers about your data.
ANS: query
PTS: 1
REF: AC 4
12. The maximum size of an Access database is ____________________.
ANS:
2 gigabytes
2 GB
two gigabytes
two GB
2 gb
two gb
PTS: 1
REF: AC 5
13. Tables, queries, reports, and forms are all examples of ____________________ groups.
ANS: object
PTS: 1
REF: AC 5
14. The ____________________ window provides buttons for quickly creating, opening, and managing
objects.
ANS: Access
PTS: 1
REF: AC 7
15. The Navigation Pane provides a list of ____________________ that you can double-click.
ANS: objects
PTS: 1
REF: AC 33
16. The ____________________ allows you to organize different types of database objects into groups.
ANS: Navigation Pane
PTS: 1
REF: AC 33
17. Each object in the Navigation Pane has a unique ____________________ to indicate the type of
object.
ANS: icon
PTS: 1
REF: AC 33
18. To view data fields that are not visible on your display you can use the vertical or horizontal
____________________.
ANS: scroll bars
PTS: 1
REF: AC 22
19. The ____________________ displays the number of the current record as well as the total number of
records in the table.
ANS:
Current record box
current record box
PTS: 1
REF: AC 18
20. A defined query for an open database can be selected by double-clicking in the
____________________ of the Database window.
ANS:
Navigation Pane
navigation pane
PTS: 1
REF: AC 33
ESSAY
1. Why is it important for the tables in a database to be related by common fields?
ANS:
It is important for the tables in a database to be related by common fields because:
1. Tables can be combined for queries, forms, and reports.
2. Data can be stored only once so updating information is easier and more likely to be correct.
3. The unique value of the primary key for each record makes locating a record easy.
4. Since data is only stored once, the database takes up less space on the hard drive.
PTS: 1
REF: AC 3 | AC 35
2. What ways can you use to display more fields from a table or query?
ANS:
You can display more fields from a table or query by:
1. Using short field names.
2. Using abbreviations for common terms.
3. Closing the Navigation Pane.
4. Adjusting the width of each field to the smallest possible width.
PTS: 1
REF: AC 9 | AC 15
3. What are the steps (in order) to create a new detail query using the Simple Query Wizard?
ANS:
To create the query using the Simple Query Wizard:
1. Click the Create tab on the Ribbon.
2. In the Other group on the Create tab, click the Query Wizard button.
3. Click OK to select the Simple Query Wizard.
4. If necessary, select the table or query as the source for the fields for the query.
5. Click on the first field in the Available Fields list that you want in your query.
6. Use the select field button to move the field to the Selected Fields list (or double click the field).
7. Repeat until all desired fields are moved to the Selected Fields list.
8. Click Next.
9 If you have number or currency fields in the Selected Fields list, the second Simple Query Wizard
dialog box opens and asks if you want a detail or summary query. This dialog box only opens when
the values in one of the fields selected for the query could be used in calculations.
10. Select Detail.
11. Click the Next button.
12. Choose a name (title) for your query. Access will suggest a name.
13. Either accept it by clicking Finish or delete the suggested name and type your own. Then select
Finish.
13. Click the Finish button to complete the query.
PTS: 1
REF: AC 25