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Transcript
Connecting our donors to our patients ChairpersonHandbook Your step-by-step guide to hosting a successful blood drive. V8 8211 tableofcontents Thank You/Overview....................................................................................................................................... 1 About LifeSouth...................................................................................................................................................... 2 LifeSouth Mission/Values/Vision..........................................................................................................................3 Educate What Happens to My Blood After I Donate?.......................................................................................................4 What Is Apheresis?............................................................................................................................................. 5 What’s Your Type?...............................................................................................................................................6 O-Negative is a Big Positive....................................................................................................................................... 6 How Will My Blood Be Used?...............................................................................................................................7 Frequently Asked Questions............................................................................................................................... 8 Iron Rich Foods.................................................................................................................................................. 8 The Donation Process..........................................................................................................................................9 Fun Facts About Blood........................................................................................................................................ 9 Sickle Cell Hero Program........................................................................................................................................... 10 Marrow Registry................................................................................................................................................. 11 Cord Blood Program.............................................................................................................................................. 11 Motivate Patient Story: Hailey Jones..................................................................................................................................12 Patient Story: Karen Borden.................................................................................................................................12 Patient Story: Deniyah Jackson............................................................................................................................12 Patient Story: Hunter Turner............................................................................................................................... 12 Patient Story: Kaedyn Ballew...............................................................................................................................13 Patient Story: Scott Christmas............................................................................................................................... 13 Patient Story: Devon Vickers................................................................................................................................13 Patient Story: Ariel Khandadash......................................................................................................................... 13 Coordinate Blood Drive Timeline ..........................................................................................................................................14 Make a Plan!.........................................................................................................................................................14 Committees: The Secret to Successful Recruitment............................................................................................15 Location, Location, Location.................................................................................................................................15 Where do I Sign Up?.............................................................................................................................................15 Setting Goals.........................................................................................................................................................15 Go Promo: Using LifeSouth’s Promotional Materials...........................................................................................16 Don’t Think You Can Give? Donor Concerns Answered........................................................................................17 The Sky’s the Limit: Blood Drive Goal Worksheet................................................................................................18 Additional Resources...........................................................................................................................................19 Planning Calendar............................................................................................................................................... 20 Planning Calendar.................................................................................................................................................21 To-Do List..............................................................................................................................................................22 Thank you! It’s something that we can’t say enough We know the time you take out of your busy schedule to coordinate your organization’s blood drive, and the energy you put into making sure each one is a success. We never forget that your commitment saves countless lives in our community. We’ve put together this guide, to help make your blood drive run smoothly and successfully. It contains everything you, your organization and your potential donors will need to know about blood donation. The impact that you make each time you host a blood drive is immeasurable. Your hard work means hope, not only for the patients in need of blood, but their loved ones as well. If the many people touched by your efforts could express their gratitude, they would thank you for the amazing gift made possible by your effort and commitment. LifeSouth Community Blood Centers strives each day to connect our donors to our patients, something we could never do without caring blood drive chairpersons like you. Your role as a chairperson Recruiting donors is a challenging task that we cannot accomplish without your help. Your support as the blood drive chairperson in your organization will greatly impact the success of the blood drive. The best way to get someone to donate is to personally ask them. Many potential first-time donors are apprehensive about donating blood. They need information, assurance and encouragement from you, the blood drive chairperson. They may even be waiting for you to ask them personally to donate blood. As the chairperson, you are a key factor in the blood drive’s success. To maximize your organization’s contribution, a chairperson must: Educate people on the donation process and the importance of giving blood. Coordinate the blood drive with your LifeSouth representative. Motivate members of your organization to participate. Responsibilities of a Chairperson The chairperson’s primary goal is to ensure that each member of the donor group is personally asked to give blood at the upcoming drive. The group that hosts the drive is responsible for our community’s blood supply on that given day. A chairperson should: • act as liaison between LifeSouth and the blood donor group • be the main contact for blood drive details, including dates, times, and locations • work to ensure that the blood drive goal is met to ensure a safe and adequate supply Responsibilities of LifeSouth Community Blood Centers LifeSouth Community Blood Centers’ primary goal is to support the blood drive chairperson in organizing and working toward a successful blood drive. Your LifeSouth representative will: • provide all the resources you need to recruit and achieve the blood drive’s goal, including: promotional materials, recruitment and education information, and all blood drive equipment • ensure a safe and positive blood donation experience, with a focus on exceptional customer service in a clean and comfortable environment 1 About LifeSouth LifeSouth Community Blood Centers is a community blood supplier for local hospitals in Florida, Georgia and Alabama. LifeSouth is committed to meeting the blood supply needs of these hospitals in each of the communities we serve by providing the highest quality blood components and services. Each year, nearly five million Americans need a blood transfusion. To meet our responsibility, we need to collect 300,000 blood donations a year. That’s 836 donors a day. With 31 donor centers, 39 bloodmobiles and over 1,000 blood drives a month, our LifeSouth team is committed to making sure the blood is there when you or your family member is in need. We are your community blood center. The blood collected from our donors directly serves the needs of patients at over 100 medical facilities throughout the communities we serve. The blood donated here will stay in our community for local patient transfusions. Only if our local supply is met will LifeSouth share our blood resources with other communities. There are no substitutes for blood. Volunteering to give blood is giving the gift of life to patients who need transfusions. We hold this gift with the highest regard. Florida Hospitals Served Brooksville Regional Hospital Citrus Memorial Health System Crystal River Dialysis Center Inverness Dialysis Center Lake Butler Hospital & Hand Surgery Center Lake City Medical Center Lake City VA Medical Center Malcom Randall VA Medical Center Nature Coast Regional Hospital Reception and Medical Center North Florida Regional Medical Center Oak Hill Hospital Putnam Community Medical Center Seven Rivers Regional Medical Center Shands at University of Florida Shands Lake Shore Shands Live Oak Shands Starke Spring Hill Regional Hospital Alabama Hospitals Served Athens-Limestone Hospital Baptist Medical Center East Baptist Medical Center South Birmingham AL VA Medical Center Brookwood Medical Center Children’s Hospital of Alabama Chilton Medical Center Citizens Baptist Medical Center Community Hospital of Tallassee Cooper Green Mercy Hospital Coosa Valley Medical Center Crenshaw Community Hospital Crestwood Medical Center Cullman Regional Medical Center Dale Medical Center DCH Regional Medical Center Decatur General Hospital East Alabama Medical Center Eliza Coffee Memorial Hospital Elmore Community Hospital Flowers Hospital Hartselle Medical Center Helen Keller Hospital Huntsville Hospital Infirmary West Jackson Hospital Lake Martin Community Hospital Lanier Health Services Lawrence Medical Center Marshall Medical Center North Marshall Medical Center South Mizell Memorial Hospital Mobile Infirmary Medical Center North Baldwin Infirmary Parkway Medical Center Prattville Baptist Hospital Princeton Baptist Medical Center Providence Hospital Randolph County Hospital Russell Medical Center Shoals Hospital Southeast Alabama Medical Center Springhill Memorial Hospital St. Vincent’s Blount St. Vincent’s East St. Vincent’s Hospital St. Vincent’s St. Clair Regional Hospital Thomas Hospital Trinity Medical Center UAB Highlands UAB Hospital UAB Medical West USA Children’s and Women’s Hospital USA Medical Center Vaughn Regional Medical Center Walker Baptist Medical Center Wiregrass Medical Center Georgia Hospitals Served 2 Atlanta Medical Center Atlanta VA Medical Center Chestatee Regional Hospital Children’s Healthcare of Atlanta at Egleston Children’s Healthcare of Atlanta at Scottish Rite Emory Adventist Hospital Emory Johns Creek Hospital Emory University Hospital Emory University Hospital Midtown Fort Benning - Armed Services Blood Program Grady Health System Gwinnett Medical Center Habersham County Medical Center Henry Medical Center North Fulton Regional Hospital Northeast Georgia Medical Center Northside Hospital Northside Hospital - Cherokee Northside Hospital - Forsyth Piedmont Hospital Rockdale Hospital Saint Joseph’s Health System South Fulton Medical Center Spalding Regional Medical Center Sylvan Grove Hospital WellStar Kennestone Hospital For the most up-to-date lists of the hospitals LifeSouth serves, please visit www.lifesouth.org. LifeSouth’s MISSION: To provide a safe blood supply that meets or exceeds the needs in each community we serve, and to provide a variety of services in support of ongoing and emerging blood and transfusion-related activities. LifeSouth’s VALUES: Safety: We are responsible for the safety of our employees, our donors, our patients and our blood supply. Teamwork: We work together with mutual respect, personal integrity, a spirit of cooperation and remarkable professionalism to meet our community’s needs. A Difference: We make a difference every day by connecting our donors to our patients. Reputation: We provide ethical, honest and courteous service to ensure the goodwill of the community. Stewardship: We efficiently manage our resources and our community blood supply. LifeSouth’s VISION: • To be a vital and prominent member of our communities known for meeting the needs of the entire community, incomparable customer service and unwavering employee excellence. • To develop our communities’ blood supply by increasing blood donations from both new and existing blood donors and optimizing component yields from each donation. • To be an employer of choice by providing a work environment that continually reiterates and reinforces the value of each employee’s role and offers opportunities for employee development and growth. • To be recognized as a provider of the safest and highest quality blood components and services by engaging in unrelenting and continuous improvement in our methods and procedures. 3 What Happens to my Blood After I Donate? After donation, your blood will be tested for blood type, hepatitis, HIV, HTLV and syphilis. Then, depending on the type of donation, it can be used to treat several patients. 4 What is Apheresis? Technology is available that can greatly enhance LifeSouth’s ability to collect the blood components that are most needed in our community. This technology allows a donor to give one or more specific blood components through a process called apheresis. What is the meaning of the word? Apheresis (pronounced ay-fer-ee-sis) is a Greek word meaning “to separate” or “to take away.” Blood is collected from the donor and separated into different components in a special machine. The components that are needed are saved and the other components are returned to the donor. How it works: 1 Apheresis donor 1. Blood is drawn. 2. Blood is separated into components by a centrifuge. 3. Needed components are collected into sterile bags. 4. Unused components are returned to the donor. 3 2 Donating through apheresis is just as safe as donating whole blood. 4 Everything used is sterile and used only once. Apheresis can be used to collect any blood component. Most often, it is used to collect platelets or red blood cells. A single apheresis donation can provide as many platelets as five whole blood donations. = Is apheresis for me? Why do it? Apheresis maximizes your donation by allowing more blood components to be collected at one time. Individuals who give platelets can also donate more frequently because their platelets are rapidly replaced. Apheresis donations are safer for patients. Apheresis reduces the number of donors that one patient is “exposed to” with a transfusion. This reduces the risk of disease and viral exposure for the patient. When a person donates with apheresis, he or she can give enough of a blood component to provide one or more transfusions for a patient. Patients have all blood types. For this reason, a steady supply of blood of all types is constantly needed to maintain an adequate blood supply for the community. The requirements for being an apheresis donor are the same as for a whole blood donor, except that a platelet donor must not take medications which contain aspirin or ibuprofen for 48 hours before donating. PLATELET donor Platelets are always in demand and people of any blood type with high platelet counts (the amount of platelets in their system) make ideal platelet donors. RED CELL donor Type O donors make ideal red cell donors. Red cells from type O donors can be transfused to patients of all blood types and are critical for use in emergencies. What can I expect during the donation process? PLASMA donor People with type AB blood (fewer than 4 people in 100) are universal plasma donors; their plasma can be safely transfused to patients of any blood type. During an apheresis donation, your blood flows through sterile, disposable tubing into a centrifuge. Once separated, the needed component(s) are transferred automatically into bags. The other components are safely returned to you. No more than 50 percent of platelets are ever extracted in one sitting, and they can be fully replenished by the body in about three days. A platelet donation takes 90 minutes to two hours, while a red cell or plasma donation lasts 40 minutes to one hour. During this time, you can read, watch a movie on a personal TV screen from our DVD collections, enjoy a snack while you donate or simply sit back and relax. 5 What’s Your Type? Because there are many different blood types with their own distinct compatibilities, it is vital that a diverse group of blood types be available at all times. The rarest blood type is the one that’s not there when you need it! YOU CAN RECEIVE: If you have: O- O+ B- B+ A- A+ AB- AB+ AB+ ABA+ AB+ BO+ O- *Check the Donor Kiosk at www.lifesouth.org after you donate to find out your blood type. Blood Types by Population 1% AB6% O-Negative is a Big Positive A- What’s so special about type 0 negative blood? It is referred to as the “universal blood type.” This means that it can be transfused to patients of any blood type. 6 34% A+ 2% B- 7% OAB+ O+ • Because newborns carry their own blood type as well as traces of their mother’s blood type, they can only be safely transfused with type O negative blood. • Type O negative blood is also given to trauma patients in need of emergency transfusions. B+ 38% • It is in the highest demand, but only 7 percent of the population has it. 9% 3% Uses for Blood How Will My Blood Be Used? 4% Obstetrics/ Gynecological 15% At least one of every seven patients who enters a hospital will need a blood transfusion. The nation’s blood supply comes mainly from volunteer blood donors. To meet the daily demand for blood, more than 38,000 units of blood are needed every day. Gastrointestinal blood loss 15% Patients undergoing surgery are one of the leading users of blood. Patients with cancer, heart disease, gastrointestinal disease and trauma also require blood transfusions. Patients often need more than one unit, so donors should give more than just once a year. If every regular donor gave just once more per year, there would be no blood shortages. 13% Hereditary, nutritional and other anemias 11% Cardiac 18% Leukemia, Bone Marrow and Cancer Other Surgery 14% Orthopedic and Urologic Surgery 12% Trauma trauma patients • up to 50 units of red blood cells heart surgery patients • up to 6 units of red blood cells • up to 6 units of platelets Molly Moses trauma patient 57 units of red blood cells cancer patients • up to 8 units of platelets per week Dylan Kinsey, with mother Christine cancer patient/25 platelet transfusions 15 red blood cell transfusions marrow transplant recipients • up to 20 units of red blood cells • up to 120 units of platelets sickle cell anemia patients Devon Vickers leukemia patient cord blood transplant • up to 4 units of red blood cells per treatment 7 Frequently Asked Questions Q: Who is eligible to donate blood? A: For a whole blood donation, donors must be at least 17 years of age (16 year olds may donate with written parental permission), weigh 110 pounds or more and be in general good health. Donors must wait 56 days between whole blood donations. Elderly people may donate blood if they meet all donation criteria. There are some medical conditions that can keep you from giving blood. These requirements are set by federal (FDA), state, local health agencies, and the American Association of Blood Banks (AABB). Your LifeSouth representative can provide you with an up-to-date list of conditions that may affect one’s ability to donate, including: - medical conditions - medications - immunizations - travel outside the U.S. - acupuncture - piercings/ tattoos Iron-Rich Foods Please be sure to eat at your regular mealtimes and drink plenty of fluids. You may want to take iron supplements a few days before your donation or eat foods rich in iron. Some iron-rich foods include: • Spinach, broccoli, sweet potatoes • Beans (lima beans, soybean sprouts, kidney beans, garbanzo beans, etc.) • Bran cereal, whole wheat bread, white rice • Cocoa, brown sugar • Raisins, dried apricots, peaches • Nuts (especially black walnuts, almonds and cashews) • Oysters, clams, scallops and shrimp • Wheat germ and wheat, rice or corn flakes, brewer’s yeast • Prune juice, apple juice • Red meats, liver, chicken • Vitamin C (citrus fruits, peppers, potatoes, kiwi, papaya, mango) Avoid drinking excessive amounts of tea due to the caffeine and tannic acid content and carbonated beverages that contain a high content of caffeine. 8 Q: How will I feel after the donation? A: Most people feel absolutely fine, especially if they’ve eaten regular meals before donating. Drinking lots of fluids for 48 hours after the donation will help alleviate any unexpected aftereffects. Be sure to refrain from strenuous exercise for at least 24 hours after donating. Q: Is it true I can get AIDS if I give blood? A: NO. You cannot get AIDS or any other infectious diseases by giving blood. The materials used during your donation, including the needle, are new, sterile, disposable and only used one time for your blood donation. The Donation Process Are you wondering what to expect at your donation? Although the actual blood donation takes only a few minutes, the entire process may take about an hour. Steps: Registration • Present your photo ID • Read information provided Donation Process: Health History • Provide basic demographic and health information • Answer questions about past and present health history • Undergo mini-physical (temperature and hemoglobin level) Hydration Station • Drink water (at least 16 oz.) prior to your donation Whole Blood Donation How Long? 5 minutes 15 minutes 5 minutes • Sit in a comfortable chair • Once needle is in place, squeeze a ball to keep the blood flowing (it usually takes less than 10 minutes to collect a unit of blood) • Occasionally, it may be necessary to lower the upper part of your cot and/or raise your legs • Complete donation, after which the needle will be removed and a bandage applied Apheresis Donation • Donating apheresis means you will follow the same process as whole blood donors; however, it takes from 60 to 90 minutes Rest and Relaxation • Sit and relax for at least 10 minutes to have a snack and a drink After Donation • All done! Enjoy your day, you’ve earned it! You helped save a life! • Avoid strenuous physical activity or heavy lifting for a few hours • If you feel lightheaded, lie down immediately until you feel better 20 minutes 60-90 minutes (apheresis only) 10 minutes Facts About Blood • There is no substitute for human blood. • 4.5 million Americans will need a blood transfusion each year. • 43,000 pints: amount of donated blood used each day in the U.S. and Canada. • Someone needs blood every two seconds. • Only 37 percent of the U.S. population is eligible to donate blood – less than 10 percent do annually. • About 1 in 7 people entering a hospital need blood. • One pint of blood can save up to three lives. • Healthy adults who are at least 17 and weigh 110 pounds may donate about a pint of blood every 56 days (eight weeks). • 16-year-olds may donate with written parental permission. • 94 percent of blood donors are registered voters. • Four main red blood cell types: A, B, AB and O. Each can be positive or negative for the Rh factor. • AB positive is the universal recipient; O negative is the universal donor of red blood cells. • One unit of blood can be processed into several individual components: red blood cells, plasma, platelets and cryoprecipitate. • Donated red blood cells can be stored for 42 days, platelets for five days. Frozen plasma can be stored for one year. • Much of today’s medical care depends on a steady supply of blood from healthy donors. • Shortages of all types happen during the summer and winter holidays, especially types O and B red blood cells. • If only one more percent of all Americans would give blood, blood shortages would disappear for the foreseeable future. 9 Donor Diversity: the key to life The Sickle Cell Hero Program Sickle Cell Disease is a genetic blood disorder that affects the red blood cells. Hemoglobin carries oxygen from the air in our lungs to all parts of our body. Normal disc-shaped red blood cells contain hemoglobin A. Persons who have Sickle Cell Disease have red blood cells that lack hemoglobin A and contain hemoglobin S. Red blood cells with hemoglobin S tend to change to a sickle shape, making it difficult for them to pass through tiny blood vessels. Symptoms of Sickle Cell Disease range from fatigue and breathlessness to severe pain that comes with the swelling of joints, hands and feet. Stroke, liver disease and delayed growth are just a few of the complications. Sickle Cell Disease is one of the most common genetic diseases in the U.S., affecting 70,000 people. Approximately two million Americans and one in twelve African-Americans carry the sickle trait, occuring in one in every 500 African-American births. “Life is so precious and taken for granted until something causes you to pause and take account of what’s really important.” What is a Sickle Cell Hero? Sickle cell patients may need many transfusions in a lifetime, some as frequently as every four weeks. However, multiple blood transfusions can cause complications. To reduce complications, finding donors whose blood types more precisely Sickle match these patients is crucial. We call these Cell donors Sickle Cell Heroes. They save the lives of HERO those affected by the disease and greatly reduce the negative effects of the multiple transfusions patients need to survive. � How do donors find out if they are a Sickle Cell Hero? It’s easy! When donors give blood with LifeSouth Community Blood - Tina Kay Hughes Sickle Cell patient and blood recipient Centers, their blood will be tested to see if they are a special match for a patient with Sickle Cell Disease. Since matches are much more likely to be found within a patient’s own ethnic group, African-American donors may be the best hope for patients with Sickle Cell Disease. Diversity is the key to successfully matching blood donors to the patients who need them. How does it work? Donors will be notified immediately if their blood matches a patient in need. When the blood is paired with a sickle cell patient, all of the donor’s donations with LifeSouth will go directly to that patient. Because the blood they receive will come from their specially matched Sickle Cell Hero, the possibility of complications or reactions to their blood transfusions will be much lower. This can mean more successful treatment, and eventually, even fewer transfusions may be needed. You have the power to improve the life and health of someone suffering from sickle cell disease. 10 Racially and ethnically diverse donors are urgently needed. For a successful transfusion or transplant, the blood or tissue type of a marrow donor or a cord blood unit needs to match the patient's as closely as possible. These types are inherited, so patients are more likely to match someone who shares their racial or ethnic heritage. Patients from racially or ethnically diverse communities often have a harder time finding a match. Be The Match Registry Ask your LifeSouth representative about making the Be The Match Registry a part of your blood drive. What is a marrow transplant? Bone marrow transplant is a lifesaving treatment for people with leukemia, lymphoma and many other diseases. Patients undergo chemotherapy or radiation to destroy their diseased marrow. Then a donor’s healthy bloodforming cells are given directly into the patient’s bloodstream, where they can begin to function and multiply. For a patient’s body to accept these cells, they need a donor who is a close match. Seventy percent of patients do not have a donor in their family and depend on the Be The Match Registry to find an unrelated donor. What are the age requirements for marrow donation? Marrow donors must be between 18 and 60. Does race or ethnicity affect matching? Patients are most likely to match someone of their own race or ethnicity. Adding more diverse members increases the likelihood that all patients will find a life-saving match. How do I become a marrow donor? Complete a registration form and a signed agreement. Then, give a cheek swab so your tissue type can be tested. Doctors around the world search the registry to find a match for their patients. The Cord Blood Program Cord blood is the blood remaining in the umbilical cord and placenta after a baby is born. It can be used to treat patients with life-threatening diseases, such as cancer, leukemia or sickle cell disease. Many of these diseases can actually be cured with a cord blood transplant. LifeCord is LifeSouth Community Blood Centers’ cord blood bank. How is cord blood donated? Talk with your doctor or midwife about your decision to donate. Then, contact LifeCord if donation is an option at your hospital. After the delivery of your baby, the umbilical cord and placenta are no longer needed. If you choose to donate, the blood remaining in the umbilical cord and placenta will be collected and tested. The collection procedure is painless and does not interfere with the normal birthing process. Cord blood that meets testing criteria will be stored until needed by a patient. Is there any cost for donation? There is no cost for donating cord blood to a public cord blood bank, such as LifeCord. By donating cord blood, you can save the life of a patient in need of a transplant. For more information on marrow donation or the LifeCord program, visit www.lifesouth.org. “Joshua is a living example that it really helps. My friends and relatives know how Josh was saved.” - Gea Ibarrientos mother of 12-year-old Josh, leukemia patient and cord blood recipient 11 Patient stories are a very effective way to help your staff and coworkers understand why they need to donate blood. They also convey the overwhelming impact their donations have on patients and their loved ones. Hailey Jones leukemia patient multiple transfusions of red blood cells and platelets “She is the one who makes everybody else laugh and keeps them strong.” -Amber Lavender, Hailey’s mother “When I tell people that donating blood saves lives, that’s not just a line. I’m living proof of that.”- Karen Borden Deniyah Jackson sickle cell disease patient multiple transfusions of red blood cells ulcer/surgical patient multiple transfusions of red blood cells “I pray for the people who give blood. Without them, Deniyah would be suffering in pain.” - Deniyah’s mother Tameka Hagins “I didn’t want it to be about me. If I could help others, that was great. I just wanted to make a difference.” -Hunter Turner, on chairing a blood drive at his high school 12 Karen Borden Hunter Turner leukemia patient/ blood drive chairperson multiple transfusions of red blood cells and platelets Visit the Host a Drive/Chairperson Tools section of www.lifesouth.org for full, printable versions of these patient stories and more. Kaedyn Ballew leukemia patient multiple transfusions of red blood cells and platelets “The blood Kaedyn used was donated before he even got to the hospital. Donating is a good thing all around.” - Nic Ballew, Kaedyn’s father “I’ve come full circle. Life is good and I have an amazing little girl who’s my heart and soul, thanks to 53 strangers who gave me the gift of life!” - Scott Christmas Devon Vickers leukemia patient cord blood transfusion Scott Christmas trauma patient multiple transfusions of red blood cells and platelets “I definitely would love to have the opportunity to thank the mother and child who donated cord blood.” - Devon Vickers “This is sheer proof that there are people out there looking out for you.” - Ariel Khandadash Ariel Khandadash Hodgkin’s Lymphoma patient multiple transfusions of red blood cells and platelets 13 60 days prior Assemble a committee to help obtain employee signups. Visit www.lifesouth.org for a personalized timeline for your drive. 3-4 weeks prior 3 weeks prior Meet with your LifeSouth representative and create a recruitment plan. Email electronic blood drive "save the date" to your employees. 2 weeks prior Post signup sheet in one location where people can choose a time to donate. Hang posters in key areas. If using payroll stuffers, deliver to your accounting department. Put 1/2 page flyers in employee mailboxes or on desks. Place table tents on breakroom tables. Circulate signup sheet or email available slots to employees. 5 days prior Send your organization’s final signup sheet to your LifeSouth representative. BLOOD DRIVE Blood Drive Timeline Make a Plan! It’s not easy to persuade people to donate blood. But helping people understand that donating blood saves lives and makes a real difference may be your chance to turn a potential donor into a pledged donor. Explain why blood is needed. • Often, people may not realize the need for donated blood and blood components is serious. • Tell potential donors about the shortage, and help them understand why it’s such a critical issue. Use facts to support your communications. Explain how one donation can help up to three people. • Educate your organization on blood and what each component does. • Ask donors on a one-to-one basis so that everyone has been offered the opportunity to give. Make presentations during meetings. • If you feed them they will come. Make it a potluck! • Have a member of your organization share how the need for blood has touched their life. • Ask a LifeSouth representative to speak to your group about the importance of blood donation. Get in touch. Make it fun! • Turn your blood drive into an event. Discuss potential blood drive themes with your group. LifeSouth has decorations and can turn your drive into a fun, festive atmosphere that will draw donors. • Maximize the use of your organization’s intranet, email, newsletters, bulletin boards, etc. to promote the blood drive. Display pledge forms, posters, and flyers in high-traffic areas such as break, lunch and conference rooms, restrooms, lobbies and elevators. • Raise awareness by sponsoring a friendly competition among various groups within the organization to generate interest and increase participation. Help them overcome their fears. • To the best of your abilities, put your potential donors’ minds to rest by arming them with the facts and helping them put their fears in perspective. • If a potential donor is afraid of fainting, explain that eating before donation and drinking fluids after can help eliminate light-headedness. If a potential donor is concerned about catching a disease, explain that all equipment is sterile and is used only once. • Create tactics that will encourage your group to sign up. • Get your committee to call Offer recognition. everyone in the organization. Sometimes being recognized is enough. But (Make it a party; many hands make light work). DRESS CODE you can also find creative ways to show appreciation for your donors. Try offering • Email donor testimonials. Include info on VIOLATION dress-down passes or enter donors into a how much blood your community uses every raffle for extended breaks or vacation time. day, week or month. 14 Committees: The Secret to Successful Recruitment Purpose: A committee is created to ensure that every employee within the organization is asked to participate in the blood drive. Your role: Steering the committee and being the main contact between LifeSouth and your organization is key. How do I create one? Start by asking for volunteers. The goal is to have a representative from each department. Senior management should be well represented. There should be a minimum of one committee member for every 100 employees. How do I use the committee? Work with your LifeSouth representative to organize a meeting with your committee. The purpose is to create a plan that ensures every group member is asked to give blood. Location, Location, Location! Work with your LifeSouth representative to determine whether your blood drive will be held inside your building, or outside (on a bloodmobile). If a room is available, an inside setup (called a “SEBRA”) has proven the most beneficial, convenient and comfortable for donors. When designating a room for a blood drive, keep in mind that it should have: • multiple electrical outlets • an area where donors can sit, relax and have post-donation snacks If using a bloodmobile, it should be parked on a flat surface in a high-traffic area that is convenient for potential donors. Where Do I Sign Up? It’s very important to secure an appointment from every donor. • Appointments provide a more accurate number of donors expected on the day of your blood drive, and this helps the blood center ensure that the appropriate level of staff and equipment will be sent to your blood drive. LifeSouth staffing is based on the number of donors the blood drive is projecting to attract. • An appointment reaffirms your employee’s commitment to donate and it helps decrease the number of “no-shows” or cancellations. Remind scheduled donors of the location, date, and time of their appointments. • Schedule donor appointments based on your employees’ stated time preferences and type of donation, but keep the schedule level, cutting back at meal breaks. • Encourage signups by giving out recognition items (stickers, candy, buttons, etc.). Setting Goals On the day of your blood drive, your organization is responsible for the community’s blood supply. (Your LifeSouth representative can tell you the current daily blood needs for your community’s hospitals). Ideally, your group’s blood drive should have a minimum of two donors per hour. On average, at least 25 percent of the donor group will participate in the blood drive. About 20% of these individuals will be deferred (not permitted to donate) from giving at the drive. So if you have 100 employees, you can reasonably expect 25 people to sign up. More than likely, five will be deferred and in the end you can expect 20 donors to donate. 15 See page 18 for our handy Blood Drive Goal worksheet. Go Promo! Getting information out early and constantly reminding potential donors about your blood drive is essential. • Your LifeSouth representative can provide you with many different types of materials to help you promote your blood drive. Each item has a blank space to add personal details about your blood drive including date, time and location. • You can also send out email flyers as a reminder of the blood drive. Include personal touches, such as an internal story from an employee blood donor or the current blood needs. • If you would like a certain type of promotional material not seen here, just ask your LifeSouth representative! We welcome any ideas that would contribute to the success of your blood drive. We can create all types of materials to suit your individual needs. Do something amazing. Save a life in your community. Do something amazing. Save a life in your community. Please give blood. Posters and flyers hang in high traffic areas (elevators, bathrooms, breakrooms, copy room). Please give blood. Please donate blood. South CommunityBloodCenters Do something amazing. Save a life in your community. Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, call (888) 795-2707 or visit www.lifesouth.org. Do something amazing. Save a life in your community. Please give blood. Please give blood. Payroll stuffers are Donor pledge cards the perfect size to give your employees include along with the opportunity to your employees’ be contacted about South paychecks or to put specific blood needs, Do something amazing. Save a life in your community. in employee mail different ways to give Please give blood. boxes or newsletters blood and making as a reminder of an appointments to upcoming blood drive. donate blood. Please donate blood. CommunityBloodCenters Com u nC Cm om mi otuymnBm il to Please donate blood. South CommunityBloodCenters Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, call toll-free (888) 795-2707 or visit www.lifesouth.org. Please donate blood. Please donate blood. South CommunityBloodCenters Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, call (888) 795-2707 or visit www.lifesouth.org. South Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, call (888) 795-2707 or visit www.lifesouth.org. CommunityBloodCenters Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, call (888) 795-2707 or visit www.lifesouth.org. Do something amazing. Do something amazing. Save a life in your community. Save a life in your community. Please give blood. Please give blood. CommunityBloodCenters South Clams Oysters Mussels Beef Liver Beef Shrimp Sardines Turkey Enriched cereals Cooked beans and lentils CommunityBloodCenters South Please donate blood. Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more info, call (888) 795-2707 or visit www.lifesouth.org. Clams Oysters Mussels Beef Liver Beef Shrimp Pumpkin seeds Canned beans Baked potato Enriched pasta Asparagus Raisins Sardines Turkey Enriched cereals Cooked beans and lentils Pumpkin seeds Canned beans Baked potato Enriched pasta Asparagus Raisins Blood bank regulations require that we screen every blood donor’s hemoglobin level. Here are some iron-rich foods that will increase the chance that you will qualify for a blood donation on your next visit. Raising your Iron: Raising your Iron: First, you show a photo I.D and a donor technician completes your computer registration. Then you answer questions relating to your medical history. A brief “miniphysical” tests your blood pressure, the iron content of your blood, your temperature, and pulse. The actual bl0od donation only lasts between four minutes and eight minutes. First, you show a photo I.D and a donor technician completes your computer registration. Then you answer questions relating to your medical history. A brief “miniphysical” tests your blood pressure, the iron content of your blood, your temperature, and pulse. The actual bl0od donation only lasts between four minutes and eight minutes. please print legibly Signature: _____________________________________________________________________________ Phone: _________________________________________________________________________________ Best Time to Contact: _____________________________________________________________________ Please donate blood. Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, C o m m u n i t y B l o o d C e n t e r s call (888) 795-2707 or visit www.lifesouth.org. South Please give blood. South Table tents are displayed on tabletops and feature handy donation information on the back. Please give blood. Do something amazing. Do something amazing. The Donation Process: The Process: Save a life in your community. Save a life inDonation your community. Do something amazing. Do something amazing. The Donation Process: The Process: Save a life in your community. Save a life inDonation your community. First, you show a photo I.D and a donor Please give blood. technician completes your computer registration. Then you answer questions relating to your medical history. A brief “miniphysical” tests your blood pressure, the iron content of your blood, your temperature, and pulse. The actual bl0od donation only lasts between four minutes and eight minutes. Please donate blood. South CommunityBloodCenters 16 First, you show a photo I.D and a donor technician completes your computer registration. Then you answer questions relating to your medical history. A brief “miniphysical” tests your blood pressure, the iron content of your blood, your temperature, and pulse. The actual bl0od donation only lasts between four minutes and eight minutes. Raising your Iron: Blood bank regulations require that we screen every blood donor’s hemoglobin level. Here are some iron-rich foods that will increase the chance that you will qualify for a blood donation on your next visit. Blood bank regulations require that we screen every blood donor’s hemoglobin level. Here are some iron-rich foods that will increase the chance that you will qualify for a blood donation on your next visit. Clams Oysters Mussels Beef Liver Beef Shrimp Clams Oysters Mussels Beef Liver Beef Shrimp Pumpkin seeds Canned beans Baked potato Enriched pasta Asparagus Raisins Sardines Turkey Enriched cereals Cooked beans and lentils Pumpkin seeds Canned beans Baked potato Enriched pasta Asparagus Raisins Email: ________________________________________________________________________________ Last four digits of SS#: ________________________________________ Please donate blood. South CommunityBloodCenters Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more info, call (888) 795-2707 or visit www.lifesouth.org. South LSID: (Internal Use Only) __________________________________ Type of donation: o Whole Blood o Apheresis o Double Red CommunityBloodCenters Connecting our donors to our patients Do something amazing. Save a life in your community. Please give blood. Yes, I pledge to donate blood. please print legibly Signature: _____________________________________________________________________________ June 23, 2009 Public Service Announcement Phone: _________________________________________________________________________________ Best Time to Contact: _____________________________________________________________________ Email: ________________________________________________________________________________ Contacts: Michael Smith, Branch Director (205) 943-8215 [email protected] Last Please donate blood. January 13, four 2009digits of SS#: ________________________________________ Date of Birth: For Immediate Release(XX/XX/XXXX) _______________________________ Press releases and public service announcements can be sent to local media to promote drives that are open to the public. LSID: (Internal Use Only) __________________________________ Donate Contacts: Michael Smith, Branch Director (205) 943-8215 o Whole Blood [email protected] Type of donation: o Apheresis o Double Red South Blood in Paradise Every day LifeSouth Community Blood Centers needs over 1000 units of blood for the hospitals CommunityBloodCenters we serve. This summer, bring paradiseConnecting to those in and getpatients a chance at your own tropical Brewing some good for the Birmingham community ourneed donors to our getaway by donating blood during the Reform Community, Donors in Paradise blood drive on 7/20/2010 9:53:54 AM Birmingham, Ala. – Starbucks is giving the community a chance to give back being bloodto 5 p.m. Friday, July 17by from 11aa.m. Generic Give Blood Pledge Card.indd 1 and bone marrow donor. On Thursday, January 22, Starbucks is joining LifeSouth Community Blood Centers in hosting a blood and marrow drive from 8 a.m.The to 5 p.m. blood drive, sponsored by Fred’s Pharmacy, will be held in the pharmacy parking lot, located at 609 1st Avenue West in Reform. The drive will be held at the Brookwood Medical Center, located at 2010 Brookwood Medical Center Drive and at Starbucks in Brookwood. There will also be sign-ups for other community All donors will be entered to win a $500 travel voucher and a $50 Fred’s gift certificate. Donors events in the area. will also receive a recognition item and a complimentary cholesterol screening. Donors must be least 16 old, weigh 110 pounds or more, and show a photo I.D. at the time of donation. Donors will receive a recognition item, coffee samples, a freeatbrewed cupyears of Starbucks coffee and a parking voucher from LifeSouth. Donors may also register to win an Ipod shuffle gift written parental consent. For more information, please call tollSixteen-year-old donorsand require basket. free (888) 795-2707 or visit www.lifesouth.org. Please donate blood. Please donate blood. Please donate blood. Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more info, call (888) 795-2707 or visit www.lifesouth.org. Please donate blood. Date of Birth: (XX/XX/XXXX) _______________________________ Name: ________________________________________________________________________________ Please give blood. Raising your Iron: Sardines Turkey Enriched cereals Cooked beans and lentils Please give blood. Yes, I pledge to donate blood. Name: ________________________________________________________________________________ Blood bank regulations require that we screen every blood donor’s hemoglobin level. Here are some iron-rich foods that will increase the chance that you will qualify for a blood donation on your next visit. Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more information, C o m m u n i t y B l o o d C e n t e r s call (888) 795-2707 or visit www.lifesouth.org. Do something amazing. Save a life in your community. Please donate blood. Please d Please dona Pleas Donors must be 17 or older, (16-year-olds may donate with written parental consent) weigh 110 pounds or more and show I.D. All donors receive a recognition item and a cholesterol screening. For more info, call (888) 795-2707 or visit www.lifesouth.org. Please donate blood. Half flyers can be handed out to employees. Donors will receive a recognition item and complimentary cholesterol screening. Donors must So come unwind and experience the relaxation of saving lives at LifeSouth’s Donors in Paradise. be at least 16 years old, weigh 110 pounds or more, and show a photo I.D. at the time of donation. Sixteen-year-olds require written parental consent. For more information, please call (888) 795-2707 or visit www.lifesouth.org. TIME: 30 SECONDS Join Starbucks at Brookwood and LifeSouth as they give back to the community. LifeSouth provides blood components to 52 medical facilities in Alabama, and is the primary provider for Shelby BMC, Brookwood, St. Vincent’s East, Cooper Green, and Coosa Valley. LifeSouth is the secondary provider to the following hospitals: UAB Metro West, BMC Princeton, Trinity Medical Center, Birmingham VA, Carraway, Children's Hospital, DCH Tuscaloosa, UAB Highlands, St. Vincent's, Citizen's BMC, Riverview, and Walker Baptist. These hospitals require an average of 700 units of blood each week to meet patient transfusion needs. ### Think You Can’t Give? Donor Concerns Answered One-on-one conversations are the most effective way to recruit donors. Be sure you really listen to potential donor concerns and address them as best as possible. If they have questions you can’t answer, ask your blood center representative and be sure to get back with an answer as soon as possible. Some people are hesitant to donate only because they have unanswered questions. “I’m afraid of needles.” No one likes needles, but people donate blood because it saves lives. It’s a small thing to do that makes a lifesaving difference. Encourage staff to visit www.lifesouth.org and to ask us if they are eligible. “You don’t want mine.” Are you sure? If you haven’t asked recently, please ask again. Blood banking is just like medicine and there are constant updates and changes, so depending on what the reason was, you might be able to donate now. “I’m on medication.” You’d be surprised at the number of medications you can take and still donate. Please ask. “I have diabetes/high blood pressure/high cholesterol.” Donors with diabetes are eligible to donate. Donors with elevated cholesterol are eligible as long as there is no associated history of vascular disease. Blood pressure and cholesterol-lowering medications do not prohibit donation. “I’m anemic.” Are you seeing a doctor for chronic anemia and taking daily iron supplements? If not, anemia can fluctuate from day to day and from finger to finger. Your iron will be checked before you donate blood. “I’m afraid I will faint or pass out.” Have you done that before? If you haven’t, let me assure you that you should be fine, as long as you pass the mini-physical and have eaten in the past three hours. “What is the rarest type of blood?” The rarest type of blood is the type you don’t have when you need it. “I had a body piercing in the past year.” The requirements have changed. As long as you had it done under sterile conditions, you can give. “I don’t have time.” Please take the time to help save others. Without healthy people like you taking the time to donate blood, many patients would not survive. “I’ll give blood when someone I know needs it.” Blood cannot be made available for patients’ use until it has been tested and processed, so it might be too late for that person. 17 The Sky’s the Limit! Blood Drive Goal Worksheet Use the charts below to keep track of your organization’s blood drive goals and results. Drive Date Goal Signups Drive Date Goal Signups Notes: _________________________________________ 18 ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ Additional Resources Looking for more tools and information to build a great blood drive? Visit www.lifesouth.org for everything you and your organization need from drive planning to post-donation. Check out the Chairperson Tools section to: • print customizable blood drive promotional materials • download educational programs • share ideas in the Chairperson Forum • help us improve by taking our Chairperson Survey Has a member of your organization missed the blood drive, but would still like to give? At www.lifesouth.org, you can: • find a mobile blood drive near you • find your nearest LifeSouth donor center and view hours of operation • make an appointment to donate blood Donors can access all their post-donation information at our handy Donor Kiosk, including: • cholesterol results from all previous donations • blood type • next eligible date to give blood Five Points of Life: Five ways to share life with others. POINTS Five Points of Life raises awareness for the five ways to share life with of others through the donation of blood, apheresis, marrow, cord blood, organ and tissue. The program works with blood centers, organ procurement organizations, marrow registries and community organizations to educate citizens about donation. The goal of the program is to encourage every eligible donor to give blood, join the marrow registry, talk to their family about organ donation and learn more about cord blood donation. In addition, the program strives to educate youth on the importance of donation so when they are eligible, they will donate and become the “Donation Generation.” LIFE The Five Points of Life program provides a curriculum for K-12 on the science and social responsibility of donation. In addition, the program hosts Kids Marathons across the Southeast. Ask your recruiter today about how to incorporate the Five Points of Life at your blood drive. For more information, go to www.fivepointsoflife.org. Stay connected: 19 Use this handy calendar, along with the week-by-week planning guide to organize upcoming blood drives. 20 JANUARY FEBRUARY MARCH APRIL MAY JUNE 12 Weeks Prior: Meet with your LifeSouth representative and agree on the date of the drive, drawing hours, parking arrangements, promotional materials and other details. Three and four weeks prior: Your LifeSouth representative should deliver all promotional materials so that you can begin to publicize the drive. Enlist the aid of your committee(s) to help spread the word. Two weeks prior: Continue to promote the drive using public relations materials and word-of-mouth. Offer to answer any questions your employees may have about the donation process. One week prior: Your LifeSouth representative will be in touch with you to discuss any last-minute adjustments, signup numbers, and any additional support or materials you may need. JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 21 To-Do List: _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ 22 _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________