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The Integrated Project NF-PRO Project scope and implementation Alain Sneyers FP6 Topical Meeting on Management of Radioactive Waste Brussels, July 11th 2005 p1 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-PRO consortium portal, training and CAP Conclusions p2 The Integrated Project NF-PRO and FP6 The Integrated Project NF-PRO forms part of the FP6 EURATOM programme on radioactive waste management –Action line: Geological disposal NF-PRO investigates key processes and their couplings in the near-field of a geological repository for the disposal of vitrified highlevel waste and spent fuel p3 The Integrated Project NF-PRO NF-PRO: key project information NF-PRO Scope IP investigating key processes and their couplings in a geological repository for vitrified waste and spent fuel Starting date January, 1st 2004 Duration 4 years Consortium 40 organisations Coordinated by Coordinator Belgian Nuclear Research Centre SCKCEN Alain Sneyers EC contribution 8,000,000 € Total cost 18,000,000 to 19,000,000 € p4 The NF-PRO Consortium CEA CIEMAT EC-JRC-ITU FZK GRS IRSN NRG NRI PSI SCKCEN Serco STUDSVIK VTT Other organisations Nuclear RWM NF-PRO Group Research Org. CoreAgencies UNIVERSITIES, INDUSTRIAL AND GOVERNMENTAL PARTNERS AND CONSULTANCY COMPANIES including SMEs ANDRA ENRESA (BGR) NAGRA NIRAS/ONDRAF NIREX POSIVA SKB p5 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p6 The near-field: definition The near-field* of a geological repository for radioactive waste disposal consists of the excavated area of a repository near or in contact with the waste packages, including filling or sealing materials, and those parts of the host medium/rock whose characteristics have been or could be altered by the repository or its content. *Source:IAEA Radioactive Waste Management Glossary - Edition 2003 p7 Interacting near-field components and predominant processes Canister Waste matrix EBS Geosphere Radiation attenuation Radiation Heat transport Thermal Water uptake Hydraulic Mechanical Chemical deformation Matrix alteration swelling Corrosion Creep, fracturing Advection/diffusion Reactions: colloid formation, complexes, secondary phases, gas formation, sorption p8 NF-PRO: Underground Research Facilities taking part in NF-PRO Äspö HRL Olkiluoto HADES URF Bure GTS Tournemire Mont Terri p9 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 10 NF-PRO: project structure, components and interactions Detailed understanding of key processes Synthesis, integration and application for different host rocks and concepts RTDC 1 RTDC 2 Chemical evolution of the EBS RTDC 3 Thermo-hydromechanical processes in the EBS RTDC 4 EDZ initiation and evolution RTDC 5 Clay Process couplings Integration Excercises Dissolution and release from the waste matrix and integration in Performance Cement Fractured zone at Assessment CaCO3 precipitation Ca diffusion the Mont Terri site (Switzerland) Dismantling of the plug of the FEBEX experiment (Grimsel Test Site, Switzerland) RTDC 6 Training & Knowledge Management p 11 NF-PRO RTD Component 1: dissolution of/release from the waste matrix WP1.1 Review and integration of previous R&D on vitrified waste and spent fuel WP1.2HLW Vitrified Experimental studies on dissolution of and release from the waste matrix and impact on radionuclide release WP1.3 Geochemical and kinetical modelling of glass dissolution and radionuclide release Spent fuel WP1.4 Evolution of spent fuel in the normal evolution and early failure scenario and impact on radionuclide release WP1.5 Key processes affecting the alteration of the spent fuel matrix under repository conditions WP1.6 Synthesis and integration in RTD Component 5 p 12 Conclusions on NF-PRO project structure and content Key characteristics of NF-PRO The project scope is very broad as it addresses all aspects relevant to the near-field NF-PRO brings together multi-disciplinary expertise and research groups that worked largely independently in previous Community supported projects Key factors to success of the/an integrated project Integrate research efforts Establish collaborations between the (independent) research groups working in the different RTD Components The Integrated Project NF-PRO Establish a coherent project structure and define links between the RTD Components Establish mechanisms for collaboration and information exchange Establish consortium portal as central resource for communication Define common goals (consensus on outstanding key issues) and concentrate resources/research efforts Organise targeted workshops Draft of topical reports p 13 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 14 Timeframe and different phases in the preparation of FP6 (First call) 2002 20 March The EC launches a call for ‘Expressions of Interest’ (EoI) September Publication of the analysis of the EoI 17 December 5 May 2003 24 July Publication of the first ‘Call for Proposals’ Deadline for submission of project proposals for the first call End of evaluation, acceptance of proposals for contract negotiation Definition of content and scope of FP6 projects 129 EoI submitted 2 NoE, 2 IPs, 1 STREP on geol. disposal August-October Contract negotiation NF-PRO 2004 11 December NF-PRO signature of contract by EC 1 January Start of execution of work programme NF-PRO p 15 Proposal preparation: recommendations Project definition Top-down approach Define first an overall project structure (define basic components/content) Add content to the project structure and select/include the best available expertise Selection of project partners and proposal negotiations Define a realistic budget and work content Select partners on the basis of their competences, field of expertise and contribution to the project (avoid duplication and redundancy) Proposal submission Opt for electronic submission Easy file sharing between between consortium partners (EPPS) Electronic version required for contract preparation (CPF) p 16 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 17 The NF-PRO project management structure Coordinator GB Overall project Policy and overall management strategic orientations Amendments to the Implementation Contract of activities (e.g. CAP, GAP, training courses) Component Budget leaders reallocations Scientific coordination at component level Governing Board Coordination team Executive Committee Chairman RTDC 1 Component leader Coordinator Core Countries RTDC 2 Component leader RTDC Leaders RTDC 5 RTDC 3 Component leader Component leader RTDC 4 Component leader RTDC 6 Component leader Integration Excercises GA Scientific management ExCom BE, FI, FR, officer DE, Financial One Scientific integration ES,SW, CH, UK, ECLegal officer/contract representative JRC-ITU Monitoring of work progress permanager partner General Assembly Coordinator & p 18 Conclusions and recommendations on project management Establish an effective management structure The ExCom plays a foremost role with respect to project implementation and execution (e.g. integration, avoiding duplication, efficient use of resources) Important delegation of responsibilities to the coordinator Clear definition of roles and responsibilities of the different management bodies is fundamental Consortium Agreement EC funding for ‘management activities’ is limited to a max of 7% Insufficient for support to RTDC leaders Committed ‘unfunded’ RTDC leaders p 19 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 20 NF-PRO: Project lifecycle and contractual obligations 2004 Starting period 1st reporting period 2nd reporting period 3rd reporting period End of term report Expert reviews 2005 2006 2007 Prefinancing Implementation plan Activity report Detailed implementat.plan Financial report Adjusted advance Activity report Detailed implementat.plan Financial report Adjusted advance Activity report Det. impl.plan Financial report Adjusted advance Activity report Financial report p 21 Project execution and contractual : recommendations Period reporting Large set of data required (progress of work and resource usage) Short and strict deadlines (reports to be submitted within 45 days of end of reporting period) Requirement to submit Financial Audit Certificates every 12 months Deadlines extremely short High cost Difficulties with independent auditors – EC guidelines complex Extreme pressure on coordinator Recently, simplification of requirements (clause 39) NF-Pro approach Data collection and processing via consortium portal Review of data at different levels p 22 Project execution and contractual : recommendations Assessment of reports and acceptance by the Commission Review by the Commission assisted by external reviewers Acceptance of updated ’18 months Programme of Work’ Complex administrative process with long lead times NF-PRO experience Waiting for official acceptance of reports and revised “18 months programme of work” ‘Amendment to the Contract’ Some partners may run short in resources (in particular SMEs and universities) when the review/acceptance process undergoes further delays p 23 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 24 NF-Pro consortium portal No tools/instruments adapted for EC IP-type of projects for management available at the project start Development of a consortium portal http://project.nf-pro.org/home Knowlegde Management section Central access point to state of the art knowledge on the near-field Currently under development p 25 NF-Pro training NF-PRO’s first workshop was held in Spain (Escorial, 23-25 November 2004) and focussed on integration aspects including identification of outstanding issues NF-PRO’s Second Training Course and Workshop will be held in Cardiff (UK) p 26 NF-Pro Communication Actoin Plan NF-PRO’s CAP was submitted in June 2004 The implementation was delayed due to shortage in resources and administrative workload at coordination level External Web site will be launched in the second half of 2005 Directed to a broad audience High quality (not a collection of proposal texts) Lack of guidance / common approach from EC p 27 The IP NF-PRO Presentation outline NF-PRO key project data and consortium composition Project content and scope The near-field of a geological repository for HLW disposal Project components and structure Proposal preparation Project implementation NF-PRO project management NF-PRO project lifecycle and contractual obligations NF-Pro consortium portal, training and CAP Conclusions p 28 IP NF-PRO: conclusions (1/2) NF-PRO is a FP6 Integrated Project investigating key processes and their couplings in the near field of a geological repository for vitrified HLW and spent fuel All aspects of the near-field are covered by NF-PRO Different materials, processes and their interactions (waste matrix, chemical evolution, THM, EDZ) Integrated approach focusing on a better understanding of the total system behaviour Emphasis on integration and applicability of results in PA Added value Strengthening scientific basis for waste disposal Development of international consensus/resolving of outstanding key issues Strong interaction between R&D organisations and implementing bodies (end-users) p 29 IP NF-PRO: conclusions (2/2) The mechanism of the IP represents a major change compared to previous Framework Programmes The scale and ambition of the IP allows for the assessment of the total system behaviour of the near-field The scientific and adminstrative coordination of an IP put most weight and responsibility on the coordinator Key elements to success of an Integrated Project Ensure effective communication with consortium partners (Web portal) Establish mechanisms for integration Adopt a phased approach with periodical reviews/assessments Establish a ‘modus operandi’ (consortium + EC) to warrant continuity and to avoid ‘administrative impasse’ and obstruction p 30 p 31