Download Disciplinary Code of Offences V1

Disciplinary Code of Offences
Version 1
Effective date
09/2016
Page 1 of 6
Guidelines to Decisions
Level A
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Nature of Misconduct:
Very Serious Offences

Assault or threat thereof

or Fighting
Intimidation
Insubordination, deliberate defying the
authority of employer
1
Inquiry/Dismissal
Inquiry/Dismissal
Final Written Warning
(enquiry optional
when issuing FWW)
FWW (inquiry optional
when issuing FWW)
Failure to follow standing orders or
procedures.
Failure or refusal to carry out a lawful
and reasonable instruction
Negligence:
Written Warning

Negligent failure to carry out duties

Intentional or negligent poor work
Written Warning
performance
Unruly and defiant behaviour
FWW (inquiry optional
when issuing FWW)
Written Warning

“Vulgar speech, abusive language

Abusive actions or gestures
Written Warning
Failure to adhere to safety standards and
procedures
Written Warning

Breaking company rules, procedure
and regulations
Written warning

Deliberately disregarding general
company rules, procedures or
regulations
FWW

Failure to comply with
fire/health/safety regulations
FWW

Gross violation of fire/health/safety
regulations
Reckless or intentional damaging or
Inquiry/Dismissal
endangering company property
Bribery, theft, fraud, dishonesty,
Inquiry/Dismissal
disclosure of confidential information
Drivers of Company Vehicles:
Written Warning

Unauthorised conveying of
passenger(s)/goods in Company
vehicle
FWW

Negligent driving of company vehicle

Driving a company vehicle without a
Dismissal
valid driver’s licence
Occurrences
2
3
Inquiry/
Dismissal
Inquiry/
Dismissal
FWW
Dismissal
FWW
Inquiry/
Dismissal
FWW
Dismissal
FWW
Dismissal
FWW
Dismissal
FWW
Dismissal
Dismissal
Dismissal
Dismissal
FWW
Dismissal
Dismissal
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Disciplinary Code of Offences
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Version 1
Effective date
09/2016
Driving of company vehicle or operating Inquiry/Dismissal a
or using other machinery under the
FWW may be issued
influence of alcohol or intoxicating drugs
depending on
(Serious)
evidence and
circumstances
surrounding the
incident.
Report for duty under the influence of
Inquiry/FWW
alcohol or drugs
Gross negligence
Inquiry/Dismissal
Any act which has the effect of
Inquiry/Dismissal
breaching the trust relationship which is
inferred by the employment relationship
Under the influence of drugs
FWW (would usually
be issued in an inquiry)
Inquiry/Dismissal
Unauthorised possession of drugs or
alcohol on company premises
Dealing in drugs or alcohol on company
Inquiry/Dismissal
premises”
Embark upon or be involved in or
Inquiry/Dismissal
conspire to commit an act of industrial
sabotage or espionage
Commit theft, fraud or forgery
Inquiry/Dismissal
Be in unauthorised possession of or
Inquiry/Dismissal
removal of property from the company
or any other person/party
Actual/attempted misappropriation of
company property
Inquiry/Dismissal
Clock in any employee or allow an
Inquiry/Dismissal
employee to clock in on his behalf
Absence from work without permission
Inquiry/Dismissal
and/or advising your employer for a
period of 3 or more consecutive working
days without good reasons, provided
that the onus is on the employee to
show good reason
Absent from work for less than 3
consecutive working days without prior
Written Warning
permission or a valid reason
Computer access passwords may under
Inquiry/Dismissal
no circumstances be divulged to or in any
way used by another person (another
staff member) as the company considers
this in very serious light
Page 2 of 6
Enquiry/
Dismissal
Dismissal
FWW
Dismissal
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Disciplinary Code of Offences
Level
B
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Level C
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Version 1
Effective date
09/2016
Page 3 of 6
Serious Offences
1st Occurrence
2nd Occur
Sleeping on duty
Final Written Warning
Abusing, misusing or misappropriating
company labour, materials, utensils or
transport
Loss resulting from failure to adhere to
company established procedures,
policies, rules & regulations that apply
from time to time
Criminal offence which has a bearing on
the employment relationship
Participating in political activities, in such
manner that client relationships or the
image of the company is prejudiced
Failure to report immediately on unsafe
area or unsafe structure
Failing to operate equipment according
to standard procedure
Being under the influence of drugs or
intoxicating liquor (Excl. drugs
prescribed by a medical practitioner)
Being rude, abusive or uncooperative
towards colleagues and
clients/customers or management of the
company
Absent from work without permission
for more than two working days
Misconduct
Holding meetings on company premises
without executive directors written
permission
Employment of any nature in another
organisation without the written
permission of executive directors (such
permission may not be unreasonably
withheld)
Failure to adhere to company
established procedures, policies, rules
and regulations that apply from time to
come
Failure to be at his/her station of work at
the commencing time of work
Final Written Warning
Inquiry/
Dismissal
Inquiry/
Dismissal
Failure to observe company normal
Final Written Warning
Inquiry/
Dismissal
Final Written Warning
Inquiry/
Dismissal
Inquiry/
Dismissal
Final Written Warning
Final Written Warning
Final Written Warning
Final Written Warning
4th Occur
3rd Occur
Final
Written
Warning
Final
Written
Warning
4th Occur
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Final Written Warning
Inquiry/
Dismissal
Final Written Warning
Inquiry/
Dismissal
2nd Occur
2nd Written
Warning
1st Occurrence
Written Warning
3rd Occur
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Final
Written
Warning
Inquiry/
Dismissal
Written Warning
2nd Written
Warning
Inquiry/
Dismissal
Written Warning
2nd Written
Final
Written
Warning
Final
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Inquiry/
Dismissal
Inquiry/
Disciplinary Code of Offences
Version 1
Effective date
09/2016
hours of work
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Page 4 of 6
Warning
Failure to keep his/her equipment and
work place in good neat and tidy and
hygienic order and condition
Failure to take all steps to ensure that no
shortage in stock, materials or cash
occurs
Extended breaks, late arrival/early
departure
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Failure to use the grievance procedure
and discussing grievances with third
parties/ employees not involved
Borrowing money from
clients/customers and/or lending money
to clients/customers
Poor performance (i.e. performance at a
lower level than the acceptable standard
of performance
Interference with or disruption of work
of other employees
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Written Warning
2nd Written
Warning
Absence from work for less than 3
working days without a valid reason or
permission
Written Warning
2nd Written
Warning
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Final
Written
Warning
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Inquiry/
Dismissal
Validity of Disciplinary Decisions
Verbal
1st Step










A
Arriving late for work
Absent for one day without an excuse
Leaving the premises before your shift ends
Arriving late at your workstation
Not clocking in/signing register
Failure to attend meetings
Smoking in prohibited areas
Absent from your workstation without
permission
Not wearing the correct uniform and adhering
to the company Dress Code standards
Not wearing protective clothing when
provided
1st Written
2nd Step
Final
Written
3rd Step
Valid for three
months
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Hearing
4th Step
Disciplinary Code of Offences
Version 1
 Inadequate performance
 Disrespect towards superiors, subordinates or
colleagues
 Horseplay
 Minor damage to company property
 Carelessness
B
 Absence after permission was refused
 Leaving the premises without permission
 Sleeping at workstation or while on duty
 Not following important or routine instructions
 Not following company security or safety
regulations
 Disorderly behaviour (swearing, insolence,
unacceptable behaviour)
 Negligence
 Wrongful use of company property
 Disregard for safety rules
C
 Absence from work for three days without
notification or reason
 Endangering yourself, others or premises by
not following safety regulations
 Insubordination
 Fighting
 Threatening violence
 Intimidating fellow employees
 Sexual harassment
 Discrimination on the basis of race, religion or
sex
 Making remarks which cause racial tension
 Intentional damage to company property
 Deliberate or unauthorised possession of
company property
 Blatant untruths or deliberately giving false
information
 Reporting for your shift, smelling of alcohol
 Disclosure of confidential information
 Continued serious incompetence or inadequate
performance
D
 Disregard for safety rules resulting in damage
to persons or property
 Tampering with company records i.e. clock
cards, medical certificates
Effective date
09/2016
Page 5 of 6
Valid for six
months
FWW (with an
enquiry to
determine if
employee has a
drinking problem –
where applicable)
Second
offence,
hearing to
be held,
possible
termination
FWW
valid for
twelve
months
Hearing
followed by
possible
termination
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Disciplinary Code of Offences
Version 1
Effective date
09/2016
Page 6 of 6
 Assault with intent to do serious bodily harm
 Sexual assault of any kind
 Major or intentional damage to company
property
 Offensive behaviour towards customers
 Being in possession of dangerous weapons
 Gross negligence
 Misappropriation of company property
 Disclosure of strictly confidential information
 Competing with the business of the employer
 Unauthorised intake of intoxicating
liquor/drugs on the premises/ on duty
 Intoxication resulting in inability to perform
duties or unacceptable behaviour.
Confidential and © Information – Doves Group (Pty) Ltd